[Linux-aus] [Grants] Grant request: Securing HealthHack's Digital Future

Gareth Moores gareth20 at gmail.com
Sat Aug 18 12:23:06 AEST 2018


I'd like to propose the following people as the sub-committee members for
HealthHack Australia:

Andrew Saul
Dr Róisín McMahon
Michael Imelfort
Maia Sauren
Bas Gokcen
Dr Nick Hamilton
Liviu Constantinescu
Liz Gilleran
Melissa North
Gareth Moores


HealthHack Australia

On Sat, 7 Jul 2018 at 13:29, HealthHack Australia <info at healthhack.com.au>

> This is fantastic news. Thank-you from everyone on the HealthHack team!
> Gareth Moores
> On Fri, Jul 6, 2018 at 7:35 PM, Linux Australia President <
> president at linux.org.au> wrote:
>> Hi everyone,
>> This request was considered in two parts at the Linux Australia Council
>> meeting last night.
>> We discussed several options related to this Grant Request, specifically
>> around the issue that most of the services listed are not open source, and
>> we want to encourage the use of open source technologies. We also noted
>> that as a small operation, it is harder for HealthHack to use technologies
>> that are open source - as they often require self-hosting. On balance we
>> noted that HealthHack outcomes are open-source licensed and the general
>> societal benefit of Health Hack.
>> We approved this Grant Request to a value of approximately $2000,
>> provided that a report on HealthHack outcomes is provided by end of
>> December 2018.
>>    -
>>    MOTION BY Kathy Reid That Linux Australia Accepts the Grant Proposal
>>    from HealthHack submitted by HealthHack Australia
>>    -
>>          Seconded: Cameron
>>          -
>>          Motion: unanimously passed
>>          -
>>          If there are constraints to the motion passing (eg change in
>>          conditions, to the value of approximately $2,000, subject to HealthHack
>>          agreeing to submit a report on how the grant was used by 2018-12-31.
>> Several aspects were discussed in relation to this Grant Request. We
>> noted that HealthHack does not derive any financial return; that is, Linux
>> Australia would be taking on the risk of the event without any return -
>> unlike say Pycon AU or linux.conf.au where Linux Australia retains
>> profits to provide seed funding and central services. We noted that the
>> risk exposure of HealthHack will be low, as the event is only held in a
>> small number of locations, and the financial exposure of the event is also
>> low.
>> We have approved this request, subject to the subcommittee being reviewed
>> at appropriate intervals to ensure that the risk exposure of the event is
>> not growing beyond what Linux Australia is comfortable with.
>>    -
>>          MOTION BY Kathy Read That Linux Australia invite HealthHack
>>          become subcommittee of LA:
>>          -
>>                Seconded: Cameron.
>>                -
>>                Motion passed unanimously
>>                -
>>                Conditions: HealthHack give us a yearly report after the
>>                event is run, and LA will review HeathHack status as a subcommittee, and a
>>                list of subcommittee members is received from HealthHack.  This
>>                subcommittee is expected to revenue neutral.
>> The next actions to move forward with this piece are;
>>    - Health Hack to provide a list of their Subcommittee members
>>    - Kathy and Russell to arrange financial induction for the
>>    Subcommittee members, after which Xero and Westpac access can be provided
>>    - Kathy and Russell to provide the Grant money into the bank account
>>    for HealthHack once induction complete
>>    - Kathy to flag with Admin Team in case there are any services we
>>    already provide that may be of use
>>    - HealthHack website footer to include phrasing to the effect
>>    'HealthHack is run under the auspices of Linux Australia' with a link back
>>    to Linux Australia web site
>> Kind regards,
>> Kathy
>> On 20/06/18 17:51, HealthHack Australia wrote:
>> *Project name*
>> Securing HealthHack's Digital Future
>> *Aim of the project, including any key stages or milestones of the
>> project*
>> The one sentence summary of this project is: We need to start paying for
>> the things we rely on. The slightly longer description is as follows.
>> Who we are:
>> HealthHack brings motivated people from diverse research, technology,
>> business and educational backgrounds together to solve important problems
>> in health care and medical research. Since 2013 we have successfully run 13
>> hackathons in five cities, helping to solve more than 75 problems.
>> At the center of our work are our “problem owners”; experts from the
>> health and medical research community who are searching for solutions to
>> technical challenges. Before each event, we work with the problem owners to
>> help them to refine one challenge into a well defined  “problem” that can
>> be worked on in a hackathon format. Each problem owner introduces their
>> problem at the start of the event while hackers form teams to solve them
>> based on their interests, passions or the skills they can offer. For the
>> remaining time, each problem owner works closely with their group,
>> combining their experience with the team’s expertise to develop inspiring
>> solutions to important problems.
>> HealthHack is free to attend and we welcome everyone to participate,
>> especially those who genuinely want to use technology to help improve
>> health and medical research outcomes. We’re strictly not-for-profit,
>> volunteer-run and 100% open source. All solutions are shared openly and
>> freely (as in speech AND beer). We ensure all code is released under an OSI
>> approved licence after each hack. More information about who we are and
>> what we do is available at healthhack.com.au.
>> Our Challenges:
>> We’re a 100% volunteer run, digital first organisation. We rely heavily
>> on online tools and systems to run the event and to share knowledge and
>> lessons learned in the past. We always try to use tools that have free
>> versions but over time we’ve started moving to paid subscriptions as we’ve
>> outgrown the freely available functionality. We’ve experimented with self
>> hosting services using several open source systems but our dependence on
>> volunteers means that we’ve periodically lost access to the skills needed
>> to continue managing our digital castle. We've had more success subscribing
>> to externally managed systems that require less technical expertise to
>> maintain. The lack of  funding for paid services (our current subscriptions
>> are being paid out-of-pocket by our dedicated volunteers) means we aren’t
>> able to access all the services we require.
>> HealthHack has always been held as under the Open Knowledge Australia
>> banner and so OKAU have graciously provided a bank account for sponsorship
>> deposits and read only access to their Xero instance so we can track our
>> state. We are extremely grateful to OKAU for their support in this area but
>> we are also constrained by the limitations of the current setup.
>> Specifically, we cannot raise or pay invoices or reimburse volunteers for
>> event related expenses ourselves. Instead we must communicate via email
>> with a third party who has the ability to do this for us.
>> We aim to:
>> - take over payment of any critical services currently carried by our
>> wonderful volunteers (such as domain name registration fees).
>> - move and centralise all of our documentation including standard
>> operating practices, tools / templates, marketing / branding / website
>> assets into one place on Google Drive with appropriate permissions for
>> organisers. We want to make as much information publicly accessible as
>> possible, while still respecting and protecting personal and sensitive
>> information and data.
>> - implement a reliable and secure email service for HealthHack organisers
>> so that communication history is not lost as volunteers come and go.
>> - improve the way we manage our website. We need to make it easier for
>> our volunteers to keep it up to date with relevant content.
>> - start using an online, teams-based password management service.
>> - improve our ability to communicate with our audience by moving to a
>> paid version of Mailchimp with SurveyMonkey integration.
>> - better manage our own presence in Xero and have the ability to generate
>> invoices and pay expenses.
>> *How the success of the project will be measured*
>> If the grant is funded we’ll create a more detailed list of technical
>> goals and accompanying delivery dates and post it on the LA mailing list.
>> We’ll use this document to assess our position throughout the project.
>> *Estimated cost breakdown of the project, including any materials,
>> projects or online services that are required to deliver the project. The
>> cost breakdown should include estimates of labour costs and/or professional
>> services*
>> The event itself usually costs around $10K per site which we’ve always
>> been able to fund using sponsorship but we’ve never had funding to pay for
>> the infrastructure that runs year round. Our long term plan is to support
>> all ongoing infrastructure costs by seeking increased investment from our
>> pool of sponsors. However, we also have an immediate need to fund
>> improvements to digital infrastructure as soon as possible so that we can
>> concentrate on delivering a successful event in September. To make this
>> happen we’re asking Linux Australia to support us by providing $1,517.40 to
>> pay for the following services for the next two years:
>> Mailchimp:          $200 (2 @ $100/yr)
>> SurveyMonkey       $116 (4 @ $29/mth)
>> Squarespace:        $686.40 (24 @ $28.60/mth)
>> Lastpass for teams: $232 (2 * 4 @ $29/user/yr)
>> Gsuite:             $240 (1 * 24 @ $10/user/mth)
>> Domain hosting:     $43 (2 @ $21.50/yr)
>> We would also like to become an official sub-committee of LA which would
>> give us the level of control over our bookkeeping we require.
>> We understand how scarce and valuable grant money is so we would like to
>> ask now that if LA is only able to fund part of the request we would very
>> much appreciate it if funding the entire suite of services but for a
>> shorter time could be considered.
>> * The project team, their credentials and professional capabilities,
>> especially their history of open source, open data, open hardware or open
>> culture contributions *
>> HealthHack has been around in various forms since 2013 and we have a
>> fairly large and diverse alumni scattered around Australia, however there
>> are four of us who have been involved with HealthHack for several years and
>> oversee the long-lived aspects of the group as a whole.
>> Dr Roisin McMahon
>> Roisin has a PhD in biochemistry, a passion for science, and more than a
>> decade of experience in biomedical research. She is a university based
>> research scientist who studies how bacteria cause disease and searches for
>> new drugs to treat them. Roisin is a versatile science communicator and
>> committed to championing better equity and diversity in STEM. As a
>> result,she was selected as a 2017 Science & Technology Australia Superstar
>> of STEM. She enjoys building and supporting diverse and connected
>> communities of scientists via roles as Deputy Chair of the Australian
>> Academy of Science’s Early and mid-Career Researcher Forum Executive,
>> convenor of the Brisbane node of the STEMMinist Book Club and as an
>> organiser for HealthHack. Roisin first attended HealthHack in 2015; booked
>> as a mentor for 4 hours, she stayed for the whole weekend and has never
>> looked back. In 2016-17, she worked with problem owners to refine their
>> projects. She co-led the 2017 Brisbane event.
>> Andrew Saul
>> Andrew is a data analyst for a large technology company that specialises
>> in machine monitoring. He has previously worked as a data analyst in the
>> video games and in digital advertising and app development. Andrew has a
>> passion for analytics and open data. As a result he loves a good data heavy
>> hackathon; the more open the better. Andrew has led and participated in
>> teams at previous GovHack and HealthHack events. Andrew became an organiser
>> of HealthHack Brisbane in 2017 and is back again in 2018. He is an active
>> member of data community in Brisbane and has presented at a number of
>> Meetups both about his work and projects from hackathons his teams
>> attended.
>> Dr Mike Imelfort
>> Mike has a PhD in Bioinformatics and works as a data scientist for a
>> biotech startup in the genome sequencing space. He's an open data and
>> Hackathon enthusiast and active member of the Brisbane tech community. Mike
>> is passionate about making technology available to diverse groups of
>> people. He’s produced a number of open source bioinformatics tools (mainly
>> GPL) which are available on github: https://github.com/minillinim and
>> https://github.com/ecogenomics. Mike has been a local and national
>> organiser for HealthHack (http://healthhack.com.au) and served as the
>> lead national organiser for HealthHack 2016 which was held in Brisbane,
>> Sydney, Melbourne, Perth and Canberra. Mike also contributes to the
>> IWS-Hackathon project, a sub-committee of Linux Australia, which is
>> dedicated to building open source STEM teaching resources based around an
>> automated garden watering platform. Mike recently stepped down as the
>> President of the the Kimberley Park P&C Association but is still managing
>> the digital services used by that organisation.
>> Gareth Moores
>> Gareth has been volunteering with HealthHack since 2015. Gareth become
>> technical lead for HealthHack in 2017 and has returned for 2018. Gareth has
>> worked as system administrator and lead developer for a national radio
>> station. Gareth has participated in teams at previous HealthHack and
>> GovHack events. Gareth also volunteers with the Developers, Developers,
>> Developers conference and with Rosies: Friends on the Street.
>> Gareth Moores will be responsible for this project and will be providing
>> a detailed report on the outcomes of our infrastructure regeneration
>> project as well as how it helped (or hindered) us in running the actual
>> event this year.
>> We thank the committee and greater community for the opportunity to make
>> this request and we welcome any and all feedback.
>> Sincerely,
>> The HealthHack org team.
>> _______________________________________________
>> Grants mailing listGrants at lists.linux.org.auhttp://lists.linux.org.au/mailman/listinfo/grants
>> --
>> Kathy Reid
>> President
>> Linux Australia
>> 0418 130 636
>> president at linux.org.auhttp://linux.org.au
>> Linux Australia Inc
>> GPO Box 4788
>> Sydney NSW 2001
>> Australia
>> ABN 56 987 117 479
> _______________________________________________
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> Grants at lists.linux.org.au
> http://lists.linux.org.au/mailman/listinfo/grants
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