[Linux-aus] Minutes of Council Meeting 5 November 2013

Linux Australia Secretary secretary at linux.org.au
Wed Nov 6 22:32:34 EST 2013

Hi everyone,
Minutes of last Council meeting :-)
As always, feedback warmly welcomed.


Council Minutes Tuesday 5th November 2013

MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business

Present were Mr Josh Stewart, Mr Hugh Blemings, Ms Bianca Gibson, Ms 
Kathy Reid

Apologies: Mr Joshua Hesketh, Mr Clinton Roy, Mr Francois Marier

Quorum was achieved.

Meeting opened at 2008hrs

1. Confirm accuracy of previous minutes and note any omissions or errata.

MOTION by Bianca that minutes of 22 October are correct, SECONDED by 
Josh, carried with one abstention.

2. Log of correspondence


    In the period since 22 October, 16 additional members have joined
    Linux Australia. Membership now stands at 3033 according to MemberDB.


    Discussion of complaint raised regarding post to the Linux Aus
    mailing list 30 October entitled 'Special support for Women'

    Council discussed this issue at length.


    HUGH MOVES that it be NOTED that


        Council received a formal complaint in regard to the posting,
        and that the complaint was found unanimously by Council to
        warrant further discussion and a formal response.


        Council NOTES that the member against whom a complaint was
        raised has chosen to resign membership.


        Council now considers this matter closed.


        Council notes the emotional impact that this matter has had on
        all parties involved.

MOTION SECONDED by Josh Stewart, motion is carried by a majority of Council

ACTION: Kathy to correspond appropriately with the complainant to advise 
of the outcome of the complaint.


    Elections - Elections opened on 3rd November and nominations and
    seconds are in progress. Email has been sent to linux-aus and
    announce lists, and a tweet has also been sent.
    NO ACTION required, for noting only

    Bianca noted that she, Hugh and Clinton are undecided about running

    ACTION: Council to encourage interested members to run for Council
    and to provide advice or guidance on what Council entails if requested


    Linux Australia Member Survey- As at 31 October, 316 responses had
    been received. KATHY REID has advised ADAM ZAMMIT of ACSPRI to
    proceed with the reminder emails. We have already met our target
    response which is fantastic. A number of members have elected to
    discontinue their membership, this is in progress.

    ACTION: Kathy to respond to ADAM ZAMMIT to authorise third reminder


    Grant application from CHRIS NEUGEBAUER on behalf of Pycon-AU team
    (motion moved and voted on and carried on list)

    NOTING the feedback on linux-aus list is in strong support of CHRIS
    NEUGEBAUER's grant application for PyCon US Financial Aid for travel,
    and NOTING further that this grant is aimed at facilitating travel
    for Australian and New Zealand community members to Pycon US,
    and NOTING further Pycon AU's strong contribution to the community
    to date,
    and NOTING further that the Linux Australia budget has been
    consulted and
    ADVICE from Francois Marier (Treasurer) that this grant request is
    within our planned budget,
    a MOTION is moved by Kathy Reid (Secretary) that Council approve the
    grant in the amount of $3,500 USD
    (approximately $3,690 AUD at time of writing)
    such that Linux Australia becomes a Business Gold sponsor of Pycon US

    MOTION SECONDED by multiple members, JOSHUA HESKETH the definitive
    second. Passed on list by a majority of Council, one abstention
    (CLINTON ROY, abstaining as conflict of interest as Pycon AU 2014/15
    lead organiser)

    ACTION: Francois could you please work with chrisjrn to arrange
    invoice and payment


    Grant application from AARON RUTLEY on behalf of WordPress Melbourne
    (motion moved and voted on and carried on list)

    NOTING the feedback to the linux-aus list in regard to the equipment
    grant proposed by AARON RUTLEY of WORDPRESS MELBOURNE, Linux Australia
    would like to thank TIM ANSELL for his suggestions around having
    equipment available for use by multiple open source groups. It is
    further NOTED that there are logistical hurdles to overcome before this
    option, while having much merit, could be operationalised. Council
    further NOTES the excellent work that WordPress Melbourne and
    events such as WordCamp Melbourne have done, and the significant profit
    they have returned to Linux Australia. Further, the Budget has been
    consulted and as advised by FRANCOIS MARIER (Treasurer) there are
    sufficient funds remaining to cover this grant request.

    A MOTION is therefore moved by KATHY REID (Secretary) that Linux
    Australia award an equipment grant of $1000 to WORDPRESS MELBOURNE,
    the key contact being AARON RUTLEY

MOTION SECONDED by FRANCOIS MARIER and passed by a majority of Council, 
with one vote against on the basis that the equipment may be 
underutilised by just a single group without a mechanism for allowing it 
to be loaned out. A caveat was added to the motion that the equipment be 
made available by WordPress Melbourne to other open source groups on 


    ACTION: Francois to work with Aaron to arrange invoicing and or
    payment for required equipment up to amount of $1000


    ACTION: Aaron to email linux-aus after equipment purchase to advise
    community of what is available and a contact email for requesting
    the equipment if needed


    Linux Australia to become a signatory to the non-aggression patent
    Discussion around whether or not there is value in LA participating
    in the OIN. Further discussion to be had and a decision made on this
    in the next meeting.
    ACTION:Clinton to forward some LWN links on the OIN to the committee
    for background reading.
    Decision DEFERRED until next meeting. DEFERRED again 5th November.


    2014 Regional Delegates Program.
    Going to be run by Kylie and Mikal.
    ACTION: FRANCOIS to check budget for the amount LA can provide for
    this. Previously the amount had been $10k, however given the chosen
    2014 conference (linux.conf.au 2014) is in Perth, it was raised that
    continuing with this amount would result in less sponsored delegates.
    Decision on sponsorship DEFERRED until budget position is better known.
    MOTIONthat we fund the LCA2014 travel grants program for $10k to be
    organised by Michael Still and Kylie Willison.
    Moved by Bianca Gibson, seconded by Kathy Reid. Two for, passed by
    majority of council.
    (note moved, passed and carried on list)


    ACTION: All Council to help promote the program to appropriate lists


    OpenSourceBridge type event in Australia
    Kathy Reid has been approached by POMKE NOHKAN, who in conjunction
    with ALEX 'SKUD' BAYLEY and MARY GARDINER are interested in running
    an Open Source Bridge type event in Australia. At this stage they
    are just seeking to bounce ideas around.
    NOTED that Council in principle supports this event, on the proviso
    that sufficient separation is maintained between this, linux.conf.au
    and OSDC.

3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 

Enquiry from SASCHA GROß regarding UEFI secure boot
ACTION: Hugh to follow up with John Ferlito and identify next actions

ACTION: Josh Hesketh to follow up calls for participation for Webteam

ACTION: Clinton to send Francois his Westpac customer number
DONE. can be removed from next minutes.

ACTION:Funds for the Malcolm Treddinick memorial to be arranged
DEFERRED for discussion with Francois.

ACTION: Josh Stewart to send note to the public list offering support to 
those affected by the bushfire crisis in NSW

4. Items for discussion


        LCA2014 update
        ACTION: All to help promote the event and benefits of attending


        LCA2015 bid submission update


        Drupal South


        Drupal Gov
        ACTION: El Pres to contact LEANNE SHORB for post event wrap-up
        (Leanne to send update once invoices paid)


        Joomla Day Sydney




        Open Food Web


        WordCamp Melbourne - Dee Teal did provide Kathy an update, Kathy
        missed it and has re sent it to Council.

5. Items for noting

6. Other business

One item was discussed in camera.

Meeting closed 2123hrs

Kathy Reid
Linux Australia

secretary at linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001

ABN 56 987 117 479

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