[Linux-aus] Request to form a new and on-going sub-committee for BarCampMelbourne
ben at dechrai.com
Sun Feb 10 13:07:29 EST 2013
I noticed that @linuxaustralia tweeted they're a sponsor of
BacCampMelbourne. Apologies if I missed an email somewhere - does this
mean that the request to become an on-going sub-committee has been approved?
If so, thanks very much, and how do we proceed?
On 14/01/13 2:55 PM, Joshua Hesketh wrote:
> Hello Ben,
> Thank you for your email and depth of detail. The council will discuss
> this at our next meeting - hopefully this Wednesday.
> I look forward to talking to you later!
> On 12/01/13 21:28, Ben Dechrai wrote:
>> After a successful return of BarCampMelbourne in July last year, I would
>> like to apply to become an on-going sub-committee of LA for the purposes
>> of running all future BarCampMelbourne's (not just the upcoming one in
>> The requested sub-committee name is "BarCampMelbourne" (no date this
>> time), and I will remain as coordinator, with Peter Lieverdink remaining
>> as treasurer. We also request access to a bank account that we can operate.
>> We do not seek funding as part of our application for a full-time
>> sub-committee; our first requirement is the bank account so that we may
>> receive funds from other sponsors.
>> I will be contacting previous BarCampMelbourne sponsors over the next
>> day or two and, based on previous events, expect to raise in excess of
>> $5,000 towards the event, and am aiming to raise over $7,000. We raised
>> $7,425 in sponsorship last year.
>> The estimated costs for this conference, based on last year's prices and
>> a moderate expectation of the number of attendees, is $6,274.65. To
>> mitigate against loss in the event sufficient sponsorship is not
>> obtained, we will be selling tickets to the event for $30 each. This
>> means the event will still break even with only $3,000 in sponsorship.
>> Assuming we reach our sponsorship targets, participants will get a
>> pro-rata refund, not exceeding the ticket price, to ensure any profit is
>> not from participant fees, in keeping with the spirit of BarCamp.
>> The budget is available at:
>> For the convenience of the council, a text version of the budget is
>> included below for quick reference.
>> The next BarCampMelbourne will take place on the 16th and 17th of March.
>> Many thanks for your consideration,
>> Ben Dechrai
>> BarCampMelbourne2013 Budget
>> Expenses (inc GST)
>> Category Description Units Each Cost
>> Misc Stationery 1 -$100.00 -$100.00
>> Misc Groceries 1 -$100.00 -$100.00
>> Attendee item Tshirts 49 -$17.55 -$859.95
>> Accommodation Fri Orgs Beds 4 -$40.70 -$162.80
>> Catering Fri Orgs Dinner 4 -$25.00 -$100.00
>> Category Sat Orgs Breakfast 4 -$7.70 -$30.80
>> Catering Sat Lunch 70 -$17.22 -$1,205.05
>> Catering Sat Dinner 35 -$15.95 -$558.25
>> Accommodation Sat Beds 18 -$40.70 -$732.60
>> Catering Sun Breakfast 18 -$7.70 -$138.60
>> Catering Sun Lunch 70 -$17.22 -$1,205.05
>> Sub Total -$5,193.10
>> GST -$472.10
>> Income (inc GST)
>> Category Description Units Each Cost
>> Tickets 70 $30.00 $2,100.00
>> Sponsorship Platinum 1 $2,200.00 $2,200.00
>> Sponsorship Gold 1 $1,100.00 $1,100.00
>> Sub Total $5,400.00
>> GST $490.91
>> Balance $206.90
>> GST $18.81
>> linux-aus mailing list
>> linux-aus at lists.linux.org.au
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