[Linux-aus] Grant Application: Wednesday Women’s Night at the Ballarat Hackerspace

Robert Layton robert at ballarathackerspace.org.au
Thu May 25 15:22:49 AEST 2017

Grant Application: Wednesday Women’s Night at the Ballarat Hackerspace

Hello everyone!

Below is our grant application to help support us in opening our
Hackerspace to encourage Women in STEAM (STEM + Arts).

For any queries or concerns, I'm the main contact, at this email address,
but you can also email elected at ballarathackerspace.org.au to get all the

Project name: Wednesday Women’s Night at the Ballarat Hackerspace

Aim of the project, including any key stages or milestones of the project:

Participation in STEAM (Science, Technology, Engineering, Arts and
Mathematics) by women is notoriously low. At the Ballarat Hackerspace, we
are looking to increase the participation and skill levels of women in
technology. To do this, we are opening our Hackerspace for women on
Wednesday nights, for free, on an ongoing basis, our Wednesday Women’s
Night (WWN).

We have found a champion of the event, Kim Redfern, who will formally run
the nights, naturally with the full support of the Ballarat Hackerspace

We are going to run these nights as semi-workshop nights, based on our
previous workshops introducing the Raspberry Pi, programming, electronics
and 3D printing (these workshops were run at cost price, but will be run
for free for WWN). The workshop is introductory level, and those with
greater skills will be encouraged to use our other tooling and resources to
work on more advanced projects or help out those learning new skills they
have already grasped. After the Raspberry Pi workshop component is
complete, we will run a 3D printer building workshop. After this, we will
run other themed events on an ongoing basis. Our current plan is for a
Drone building workshop, however we will need some development time for
this. To keep the projects free the Hackerspace will keep the costly
components of the workshop (e.g. Raspberry Pi, 3d printers) so that they
can be used to re-run the workshops again at a later time. Some parts of
the project will be given to participants to encourage their further
learning, for example: breadboards, sensors, actuators from the Raspberry
Pi workshop. We will give participants to ability to purchase the expensive
parts from the project upon completion at which point the Hackerspace will
replace the item before re-running the workshop and so that the items are
still available to members in the space to learn with.

Milestone 1: Opening night, June 14th, 2017

Our first milestone is the opening night, where we have invited press and
local women in tech to come and formally open the workshops.

Milestone 2: Completion of RPi course, 19th July, 2017

Our second milestone is the formal completion of the Raspberry Pi workshop
component, which takes place for six weeks.

Milestone 3: Completion of 3D Printer building course, 16th August, 2017

Our third milestone is the completion of the building of two 3D printers
(Official Prusa i3)

We are requesting money for resources for milestones 2 & 3, which comprises
the Raspberry Pi workshop and 3D Printer workshops. We have run these
workshops in the past (at cost) and have a good idea of the costs (they do
vary based on the Australian dollar, but only a small amount), at $126 per
participant for the Raspberry Pi workshop. The major costs for the
Raspberry Pi workshop are Raspberry Pi 3 ($55), a RPi Camera ($20), SD Card
($10) and Power supply ($8). The rest of the cost is comprised of general
electronics. See the below table for our approximate breakdown, although we
will continue to try find better sources to get these cheaper.

For the 3D printer workshop, the major cost is the 3D printer kits
themselves, which are $699 USD each, and we are aiming to build two of
these as a group activity. Additionally, we need 3D filament, which is $30
a roll, for a total of $300. We will be using the official Prusa i3 printer
for this workshop to ensure our purchase fully supports that open source
project. Once these printers are complete they will be then available for
all members of the Ballarat Hackerspace and visitors as a workshop resource
when they wish to learn about or utilise 3d printing.

Costs - Single Raspberry Pi workshop participant


Total per





Raspberry Pi 3


Element 14


SD Card (8GB)




Power supply


Element 14




Ali Express


Push button


Ali Express


Resistor 330ohm


Ali Express




Ali Express


Jumper leads MM


Ali Express


Jumper leads FM


Ali Express




Ali Express


DHT22 sensor


Ali Express


SR04 Ultrasonic sensor


Ali Express


4.7k resistor


Ali Express


Servo motor


Ali Express


Raspberry Pi camera


Element 14


PIR Sensor


Ali Express


Acrylic Base






We are aiming to have enough resources for 10 participants (individually or
as groups). For this, we request the amount of $1,320 to cover the expenses
of the workshop. The exact materials may differ slightly as we adjust the
course notes, but it would not significantly deviate from this list. As an
example, a particular sensor may become outdated, and is replaced. Due to
that replacement, a new resistor may need to be added to the list to help
run the new sensor.

With this funding, we can run the first round, but additionally run future
workshops with a much reduced outlay. Significantly we do not need to
source the RPis again (nor their power supplies or cameras), worth around
$750 of the total, and only really need to source the cheaper electronics
that are more disposable.

These RPis would be available in the Hackerspace for use by workshop
members for educational use, and also more broadly by the public during our
open times.

The slides and materials, including the designs for our 3D printable case,
are open source. Materials can be found on GitHub:
https://github.com/ballarat-hackerspace/piworkshop. The Ballarat
Hackerspace is committed to open sourcing designs and materials created by

As a supplement for the current Raspberry Pi course, with funding we can
provide the resources to teach basic soldering skills. The space itself has
sufficient soldering irons already from prior workshops, and with the
soldering kits being provided we could offer these as a one night course
for free.

The kit chosen for the soldering class has been on recommendation from
other hackerspaces, however we are open for input if someone else is
providing it locally.

10x WeevilEye Soldering Kits
+ $4 Shipping = $157.20

For the 3D printer building, we need to purchase two Prusa i3. The Prusas
are open source designs part of the RepRap project. The cost for these is
$699/USD. By buying the official kit (rather than cheaper knock-offs) we
are supporting this great open source project. At current conversion rates,
this is $940, with shipping the total cost is estimated at $2200.
Additionally, to use the 3D printers we need filament, which is $30 for a
1kg roll in Australia. Purchasing ten of these is $300 including shipping.

After the course is run, the 3D printers will be available at the Ballarat
Hackerspace for general use.

In total, our grant request is $3977.20

How the success of the project will be measured

Success will be measured in two ways. The first is workshop participation,
where we hope to have ten women undertake the workshop over six weeks. The
second is membership of the Hackerspace, where we hope to have 20% female
members of the hackerspace as a result of our engagement in these nights
and on an ongoing basis. This figure will be setup as a KPI, and if our
female membership percentage falls below that figure, then extra effort on
this front will be taken.

Estimated cost breakdown of the project, including any materials, projects
or online services that are required to deliver the project. The cost
breakdown should include estimates of labour costs and/or professional

Costs are provided above. Labour, including the sourcing of parts, delivery
of the workshop and all other work required, will be volunteered by the
Ballarat Hackerspace memberships.

The project team, their credentials and professional capabilities,
especially their history of open source, open data, open hardware or open
culture contributions

Kim Redfern has recently joined Ballarat Hackerspace. Kim returned to study
as a mature age student and graduated from the Bachelor of Computing with
honours in 2007. Since then, Kim has held various IT roles from web
developer to analyst programmer and is currently the Team Leader of the
Digital & eLearning Solutions team at Federation University Australia. Kim
is a novice in the hackerspace arena but is keen to bring her passion for
connecting people with technology and training experience to introduce
women, young and old, to the exciting world of technology.

Dr Robert Layton is an official member of the Ballarat Hackerspace, and has
a PhD in computer science from Federation University Australia. Robert has
spent significant time on open source projects, most notably being a core
contributor to the scikit-learn package, a Python package for machine
learning. Robert is a Python zealot and has presented at four PyCon AU
conferences. His company, dataPipeline, is a sponsor of the Ballarat

Scott Weston is the current president of the Ballarat Hackerspace. Scott
has been using Linux since the early days and remembers the pains of
multi-hour kernel compiles on 286 and installing via floppy discs.
Primarily Scott works as a DevOp/SRE with startups and worked at Google for
5 years. He was instrumental in bringing the GovHack event to Ballarat in
2014 and helped run the event in Ballarat for the first 2 years.

Ian Firns is the current secretary of the Ballarat Hackerspace. Ian has
been a long term contributor to a number of open source projects including
Snort, Barnyard2 and XBMC (now Kodi). Ian is also the lead developer and
current project lead of the Korora distribution.

Brett James is the current Treasurer at the Ballarat Hackerspace. Brett has
been on the core team for Linux Conference Australia 2012, 2016, and has
been a volunteer during 2014, 2015. Roles included delegate registration,
agenda writing, Photography, A/V Team and volunteer training. Loves the
field of drones. Brett has been key in developing and fostering safe and
creative uses of drones, running an open-sourced Drone building workshop
which has been signed up by community members of all ages.

Person responsible for project

Robert Layton and Kim Redfern.

The Ballarat Hackerspace Committee as a whole will also be responsible for
the delivery of this project, in case Robert or Kim are unable to fulfil
their responsibilities.

Statement including a willingness to provide regular project updates on the

We will provide a report at the completion of both milestones, outlining
the achievements against our success criteria, any other important news,
deviations from the above plan and anything else notable during th at time.
Additionally, we will be regularly engaging on social media with our
followers about the events, and can happily add a link back to Linux
Australia, thanking you for your support.
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