[Linux-aus] Minutes of Council Meeting 24 September 2014

James Polley jamezpolley at gmail.com
Sun Oct 12 19:01:38 EST 2014


On Sat, Sep 27, 2014 at 3:28 PM, Linux Australia Secretary <
secretary at linux.org.au> wrote:

>  Hi everyone,
> Minutes of Council Meeting 24  September - as always, comments and
> feedback welcomed.
> Regards,
> Kathy
>
> ---
>
> 1. Meeting overview and key information Present
>
> Mr Joshua Hesketh, Mr Hugh Blemings, Mr Josh Stewart, Ms Sae Ra Germaine,
> Mr Christopher Neugebauer, Ms Kathy Reid (minutes)
>
> Apologies
>
> Mr Francois Marier
>
> Meeting opened by Joshua at 1947hrs and quorum was achieved
>
> Key Stats
>
> Membership stands at: 3182 members (3178 last fortnight)
>
> Twitter followers stands at: 853 (841 last fotnight)
>
> Subscribers of linux-aus list stands at: 1649 steady
>
> Subscribers of announce list stands at: 594 (593 last fortnight)
> Review last minutes and move MOTION that they be accepted
>
> MOTION that the minutes of 10 September are complete and accurate
> MOVED by Christopher
>
> SECONDED by Joshua
>
> MOTION CARRIED unanimously
>
> 2. Log of correspondence Motions moved on list
>
> Nil motions moved on list this fortnight
>
> General correspondence
>
>    -
>
>    Data mining previous LCA delegates discussion (from lca-ghosts list)
>    Council is awaiting a clarification from the LCA2015 team on how the
>    team intend to make use of this data once it is handed over. At present
>    Council is not yet able to make a determination.
>    Awaiting further information, no further action at this time
>    Can be removed next minutes
>     -
>
>    Grant request from ALEX BAYLEY for Growstuff.org
>    MOTION by Joshua that further discussion be postponed until community
>    has a chance to consider the proposal.
>    SECONDED by Christopher
>    MOTION CARRIED unanimously
>     -
>
>    HERDSA conference sponsorship package prospectus
>    MOTION by Kathy Reid that Linux Australia respond politely in the
>    negative and that Kathy Reid communicate with the originator
>    SECONDED Christopher
>    CARRIED unanimously
>     -
>
>    Event aimed at Linux Independent Software vendors per STEVEN KIERNAN
>    MOTION by Joshua that LA respond to Steven indicating that LA are
>    likely not the right audience, but inviting him to make our membership
>    aware through linux-aus
>    SECONDED Sae Ra
>    CARRIED unanimously
>     -
>
>    Financial transactions for Drupal South Melbourne per PETER LIEVERDINK
>    Actions completed, no further action at this time
>     -
>
>    Advice from MICHELE BERT that a link to MLUG on the LA website was
>    incorrect
>    In progress, chasing up status of mlug.org.au
>    Kathy’s email to luv-main bounced
>    ACTION: Sae Ra to follow up
>     -
>
>    General financial transactions for Drupal Camp Sydney per MAGDA
>    KOSTREWA
>    ACTION complete, can be removed next minutes
>
> 3. Review of action items from previous meetings
>
>    -
>
>    ACTION in progress with Admin team for 3 year spending plan for
>    hardware replacement
>     -
>
>    ACTION with Josh Hesketh to ensure 3 year server support package in
>    progress
>    Actions are in progress with Admin Team
>     -
>
>    ACTION for Joshua Hesketh to complete ABS statistics survey
>    ACTION complete, can be removed next minutes
>     -
>
>    ACTION: Hugh to act as interim moderator of LinkedIn group while the
>    council determines further action; Hugh to coordinate with Sridhar on how
>    to add further moderators.
>    UPDATE: Sridhar has provided Hugh with moderator permissions
>    Actions are in progres
>     -
>
>    Discussion of YouTube assets raised by KATHY REID based on discussions
>    with TIM ANSELL
>    ACTION: Josh Stewart to work through with Tim Ansell in due course
>    In progress, Josh has been working with LCA2015 team on this too.
>    Awaiting access to servers to continue, but generally in progress
>
>
>
>    -
>
>    Mailing list policy
>    ACTION: all to read through for further discussion next meeting
>    ACTION: all agreed to send to Policies mailing list for discussion,
>    Kathy to action
>    No action since last minutes, outstanding
>
>
>
>    -
>
>    ACTION: brand/logo policy needs to go on backburner
>     -
>
>    ACTION: Kathy to promote Software Freedom Day events via the list and
>    via Twitter
>    Action complete
>
>
>
>    -
>
>    ACTION: We need to set up a VM to enable continuous delivery for
>    conferences.
>    ACTION: Francois to chat to the LCA2015 team to identify what the
>    private git repositories are being used for. James Iseppi and Joshua
>    Hesketh are also key contacts in this space.
>    In progress, Joshua and a number of other parties meeting next week to
>    progress.
>    ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
>
> 4. Items for discussion
>
>     1.
>
>       LCA2015 update
>       Miniconfs announced
>       Public relations and comms have been great, social media have been
>       great
>       ZooKeepr coming along nicely nearing registration
>        2.
>
>       LCA2016 update
>       Progressing nicely, aware of and mitigating risks
>        3.
>
>       LCA2017 update
>
>        4.
>
>       PyCon AU update
>       Some mailing lists issues which are being followed through
>        5.
>
>       Drupal South
>       Joshua caught up with Donna Benjamin recently
>       Progressing nicely, in a quiet period before registration opens
>        6.
>
>       Drupal Gov
>       In progress
>        7.
>
>       JoomlaDay Sydney
>       ACTION: Josh to catch up with team
>        8.
>
>       DrupalCampSydney
>       Scheduled early October, sponsorships are paid. Financials under
>       control.
>        9.
>
>       WordCampSydney
>       Coming up this weekend, generally on track
>       Need to go through their budget just to know what expenditure
>       contingency they have.
>
> 5. Items for noting 6. Other business
>
>    -
>
>    Noting that elections for the Council 2015 are likely to open in the
>    next 10 weeks or so, Council were encouraged to give thought to their
>    intentions for standing for Council next year to ensure a smooth transition
>    for Council 2015, for discussion at next fortnight’s teleconference (24
>    September)
>
>    ACTION: Timeline for elections to be considered in October. Kathy to
>    ensure this is placed on agenda in early October for discussion. To note
>    that Clause (15)(6) of the Linux Australia Constitution states;
>
> (6) The ballot for the election of office-bearers and ordinary committee
> members of the committee is to be conducted no more than 60 days before an
> annual general meeting or at the annual general meeting in such usual and
> proper manner as the committee may direct.
>
> Therefore, given that the AGM is likely to be around Wednesday 14th
> January, we need to hold elections by around mid-November, ie around 7
> weeks’ away.
>
> DISCUSSION occurred around intentions of Council regarding nominations in
> 2016. Council members discussed what their intentions were at this time,
> with some Council members likely to accept nominations if nominated, with
> others unlikely to do so. The general indication was that there will likely
> be some Office Bearer and Ordinary Committee Member (OCM) roles uncontested
> by current Council members, but that some continuity is likely if serving
> Council members are nominated and elected, even if into different roles
> than previously held.
>
>    -
>
>    ACTION: Office bearers to document their broad roles on the Council
>    Wiki
>
>
>
>    -
>
>    Merging the Debian code of conduct based on LA code of conduct upstream
>    (pull request to git repo)
>    DEFERRED until Francois is present as he is closer to the change
>    ACTION: Council to review proposed changes
>     -
>
>    Discussion around a second Council face to face
>    Council discussed whether there was a need to hold a second Council
>    face to face this year. We discussed the financial implications of holding
>    a Council face to face, and noted that we have begun to recover from the
>    projected financial loss. Noted that given 3-4 Council members are likely
>    to re-nominate for 2016 that continuity of Council is not a burning issue.
>    Kathy noted we are working well remotely, we have reached quorum 20 months
>    in a row.
>
>
I assume that "20 months" should read "20 meetings" or "20 weeks" or
something along those lines?

Either way, congratulations - I know from experience that it can be
difficult to keep the momentum going when the team is seperated.


>    -
>
>    Noted that meeting could be run in conjunction with LCA2017 site
>    visit. Noted that action items might be easier to achieve in a roundtable
>    format. Alternatives such as an IRC ‘working bee’ suggested.
>    ACTION: To be discussed briefly at next teleconf to allow Council to
>    reflect on it.
>
>
> Christopher kindly left the meeting at 2034hrs so that Conference bids
> could be discussed.
> 7. In camera
> Several items were discussed in camera, primarily focussing on specific
> intent of Council members to re-nominate and LCA2017 matters.
>
> Meeting closed at 2053hrs
>
> --
> Kathy Reid
> Secretary
> Linux Australia
> secretary at linux.org.auhttp://linux.org.au
>
>
>
> Linux Australia Inc
> GPO Box 4788
> Sydney NSW 2001
> Australia
>
> ABN 56 987 117 479
>
>
> _______________________________________________
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> linux-aus at lists.linux.org.au
> http://lists.linux.org.au/listinfo/linux-aus
>
>
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