<div dir="ltr"><br><div class="gmail_extra"><br><div class="gmail_quote">On Sat, Sep 27, 2014 at 3:28 PM, Linux Australia Secretary <span dir="ltr"><<a href="mailto:secretary@linux.org.au" target="_blank">secretary@linux.org.au</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
Hi everyone, <br>
Minutes of Council Meeting 24 September - as always, comments and
feedback welcomed. <br>
Regards,<br>
Kathy<br>
<br>
---<br>
<br>
<h2 dir="ltr" style="line-height:1.15;margin-top:10pt;margin-bottom:0pt"><span>1.
Meeting overview and key information</span></h2>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>Present</span></h3>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Mr
Joshua Hesketh, Mr Hugh Blemings, Mr Josh Stewart, Ms Sae Ra
Germaine, Mr Christopher Neugebauer, Ms Kathy Reid (minutes)</span></p>
<br>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>Apologies
</span></h3>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Mr
Francois Marier</span></p>
<br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Meeting
opened by Joshua at 1947hrs and quorum was achieved</span></p>
<br>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>Key
Stats</span><span><br>
</span></h3>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Membership
stands at: 3182 members (3178 last fortnight)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Twitter
followers stands at: 853 (841 last fotnight)</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Subscribers
of linux-aus list stands at: 1649 steady</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Subscribers
of announce list stands at: 594 (593 last fortnight)</span></p>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>Review
last minutes and move MOTION that they be accepted</span></h3>
<br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>MOTION
that the minutes of 10 September are complete and accurate </span><span><br>
</span><span>MOVED
by Christopher</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>SECONDED
by Joshua</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>MOTION
CARRIED unanimously</span></p>
<br>
<h2 dir="ltr" style="line-height:1.15;margin-top:10pt;margin-bottom:0pt;margin-left:36pt"><span>2.
Log of correspondence</span></h2>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>Motions
moved on list </span></h3>
<br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Nil
motions moved on list this fortnight</span></p>
<br>
<h3 dir="ltr" style="line-height:1.15;margin-top:8pt;margin-bottom:0pt;margin-left:36pt"><span>General
correspondence</span></h3>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Data
mining previous LCA delegates discussion (from lca-ghosts
list)</span><span><br>
</span><span>Council
is awaiting a clarification from the LCA2015 team on how the
team intend to make use of this data once it is handed over.
At present Council is not yet able to make a determination.</span><span><br>
</span><span>Awaiting
further information, no further action at this time</span><span><br>
</span><span>Can
be removed next minutes</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Grant
request from ALEX BAYLEY for Growstuff.org</span><span><br>
</span><span>MOTION
by Joshua that further discussion be postponed until
community has a chance to consider the proposal. </span><span><br>
</span><span>SECONDED
by Christopher</span><span><br>
</span><span>MOTION
CARRIED unanimously</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>HERDSA
conference sponsorship package prospectus</span><span><br>
</span><span>MOTION
by Kathy Reid that Linux Australia respond politely in the
negative and that Kathy Reid communicate with the originator</span><span><br>
</span><span>SECONDED
Christopher</span><span><br>
</span><span>CARRIED
unanimously</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Event
aimed at Linux Independent Software vendors per STEVEN
KIERNAN</span><span><br>
</span><span>MOTION
by Joshua that LA respond to Steven indicating that LA are
likely not the right audience, but inviting him to make our
membership aware through linux-aus</span><span><br>
</span><span>SECONDED
Sae Ra</span><span><br>
</span><span>CARRIED
unanimously</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Financial
transactions for Drupal South Melbourne per PETER LIEVERDINK</span><span><br>
</span><span>Actions
completed, no further action at this time</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Advice
from MICHELE BERT that a link to MLUG on the LA website was
incorrect</span><span><br>
</span><span>In
progress, chasing up status of <a href="http://mlug.org.au" target="_blank">mlug.org.au</a></span><span><br>
</span><span>Kathy’s
email to luv-main bounced</span><span><br>
</span><span>ACTION</span><span>:
Sae Ra to follow up </span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>General
financial transactions for Drupal Camp Sydney per MAGDA
KOSTREWA</span><span><br>
</span><span>ACTION
</span><span>complete,
can be removed next minutes</span><span><br>
</span></p>
</li>
</ul>
<h2 dir="ltr" style="line-height:1.15;margin-top:10pt;margin-bottom:0pt;margin-left:36pt"><span>3.
Review of action items from previous meetings</span></h2>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION
</span><span>in
progress with Admin team for 3 year spending plan for
hardware replacement</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION
</span><span>with
Josh Hesketh to ensure 3 year server support package in
progress</span><span><br>
</span><span>Actions
are in progress with Admin Team</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION
</span><span>for
Joshua Hesketh to complete ABS statistics survey</span><span><br>
</span><span>ACTION
complete, can be removed next minutes</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION:
</span><span>Hugh
to act as interim moderator of LinkedIn group while the
council determines further action; Hugh to coordinate with
Sridhar on how to add further moderators.</span><span><br>
</span><span>UPDATE:
Sridhar has provided Hugh with moderator permissions</span><span><br>
</span><span>Actions
are in progres</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Discussion
of YouTube assets raised by KATHY REID based on discussions
with TIM ANSELL</span><span><br>
</span><span>ACTION</span><span>:
Josh Stewart to work through with Tim Ansell in due course</span><span><br>
</span><span>In
progress, Josh has been working with LCA2015 team on this
too. </span><span><br>
</span><span>Awaiting
access to servers to continue, but generally in progress</span></p>
</li>
</ul>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Mailing
list policy</span><span><br>
</span><span>ACTION</span><span>:
all to read through for further discussion next meeting</span><span><br>
</span><span>ACTION</span><span>:
all agreed to send to Policies mailing list for discussion,
Kathy to action</span><span><br>
</span><span>No
action since last minutes, outstanding</span></p>
</li>
</ul>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION</span><span>:
brand/logo policy needs to go on backburner</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION</span><span>:
Kathy to promote Software Freedom Day events via the list
and via Twitter</span><span><br>
</span><span>Action
complete</span></p>
</li>
</ul>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION</span><span>:
We need to set up a VM to enable continuous delivery for
conferences. </span><span><br>
</span><span>ACTION</span><span>:
Francois to chat to the LCA2015 team to identify what the
private git repositories are being used for. James Iseppi
and Joshua Hesketh are also key contacts in this space. </span><span><br>
</span><span>In
progress, Joshua and a number of other parties meeting next
week to progress. </span><span><br>
</span><span>ACTION</span><span>:
Joshua to discuss with LCA2016 process for managing ZooKeepr</span><span><br>
</span></p>
</li>
</ul>
<h2 dir="ltr" style="line-height:1.15;margin-top:14pt;margin-bottom:4pt;margin-left:72pt"><span>4.
Items for discussion</span><span><br>
</span></h2>
<ol style="margin-top:0pt;margin-bottom:0pt">
<ol style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>LCA2015
update</span><span><br>
</span><span>Miniconfs
announced</span><span><br>
</span><span>Public
relations and comms have been great, social media have
been great</span><span><br>
</span><span>ZooKeepr
coming along nicely nearing registration</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>LCA2016
update</span><span><br>
</span><span>Progressing
nicely, aware of and mitigating risks</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>LCA2017
update</span><span><br>
</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>PyCon
AU update</span><span><br>
</span><span>Some
mailing lists issues which are being followed through</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Drupal
South</span><span><br>
</span><span>Joshua
caught up with Donna Benjamin recently</span><span><br>
</span><span>Progressing
nicely, in a quiet period before registration opens</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Drupal
Gov</span><span><br>
</span><span>In
progress</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>JoomlaDay
Sydney</span><span><br>
</span><span>ACTION</span><span>:
Josh to catch up with team</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>DrupalCampSydney</span><span><br>
</span><span>Scheduled
early October, sponsorships are paid. Financials under
control. </span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>WordCampSydney</span><span><br>
</span><span>Coming
up this weekend, generally on track</span><span><br>
</span><span>Need
to go through their budget just to know what expenditure
contingency they have.</span><span><br>
</span></p>
</li>
</ol>
</ol>
<h2 dir="ltr" style="line-height:1.15;margin-top:14pt;margin-bottom:4pt;margin-left:36pt"><span>5.
Items for noting</span></h2>
<h2 dir="ltr" style="line-height:1.15;margin-top:14pt;margin-bottom:4pt;margin-left:36pt"><span>6.
Other business</span></h2>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Noting
that elections for the Council 2015 are likely to open in
the next 10 weeks or so, Council were encouraged to give
thought to their intentions for standing for Council next
year to ensure a smooth transition for Council 2015, for
discussion at next fortnight’s teleconference (24 September)</span><span><br>
</span><span><br>
</span><span>ACTION</span><span>:
Timeline for elections to be considered in October. Kathy to
ensure this is placed on agenda in early October for
discussion. To note that Clause (15)(6) of the Linux
Australia Constitution states; </span></p>
</li>
</ul>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt;margin-left:36pt"><span>(6)
The ballot for the election of office-bearers and ordinary
committee members of the committee is to be conducted no more
than 60 days before an annual general meeting or at the annual
general meeting in such usual and proper manner as the committee
may direct.</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt;margin-left:36pt"><span>Therefore,
given that the AGM is likely to be around Wednesday 14th
January, we need to hold elections by around mid-November, ie
around 7 weeks’ away. </span><span><br>
</span></p>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt;margin-left:36pt"><span>DISCUSSION
</span><span>occurred
around intentions of Council regarding nominations in 2016.
Council members discussed what their intentions were at this
time, with some Council members likely to accept nominations if
nominated, with others unlikely to do so. The general indication
was that there will likely be some Office Bearer and Ordinary
Committee Member (OCM) roles uncontested by current Council
members, but that some continuity is likely if serving Council
members are nominated and elected, even if into different roles
than previously held. </span><span><br>
</span></p>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>ACTION</span><span>:
Office bearers to document their broad roles on the Council
Wiki</span></p>
</li>
</ul>
<br>
<ul style="margin-top:0pt;margin-bottom:0pt">
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Merging
the Debian code of conduct based on LA code of conduct
upstream</span><span><br>
</span><span>(pull
request to git repo)</span><span><br>
</span><span>DEFERRED
</span><span>until
Francois is present as he is closer to the change</span><span><br>
</span><span>ACTION:
Council to review proposed changes</span><span><br>
</span></p>
</li>
<li dir="ltr">
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Discussion
around a second Council face to face</span><span><br>
</span><span>Council
discussed whether there was a need to hold a second Council
face to face this year. We discussed the financial
implications of holding a Council face to face, and noted
that we have begun to recover from the projected financial
loss. Noted that given 3-4 Council members are likely to
re-nominate for 2016 that continuity of Council is not a
burning issue. Kathy noted we are working well remotely, we
have reached quorum 20 months in a row. </span></p></li></ul></div></blockquote><div><br></div><div>I assume that "20 months" should read "20 meetings" or "20 weeks" or something along those lines?</div><div><br></div><div>Either way, congratulations - I know from experience that it can be difficult to keep the momentum going when the team is seperated.</div><div><br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div bgcolor="#FFFFFF" text="#000000"><ul style="margin-top:0pt;margin-bottom:0pt"><li dir="ltr"><p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Noted that meeting
could be run in conjunction with LCA2017 site visit. Noted
that action items might be easier to achieve in a roundtable
format. Alternatives such as an IRC ‘working bee’ suggested.
</span><span><br>
</span><span>ACTION</span><span>:
To be discussed briefly at next teleconf to allow Council to
reflect on it. </span></p>
</li>
</ul>
<br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Christopher
kindly left the meeting at 2034hrs so that Conference bids could
be discussed.</span></p>
<h2 dir="ltr" style="line-height:1.15;margin-top:14pt;margin-bottom:4pt;margin-left:36pt"><span>7.
In camera</span></h2>
<br>
Several items were discussed in camera, primarily focussing on
specific intent of Council members to re-nominate and LCA2017
matters. <br>
<br>
<p dir="ltr" style="line-height:1.15;margin-top:0pt;margin-bottom:0pt"><span>Meeting
closed at 2053hrs</span></p>
<br>
<pre cols="72">--
Kathy Reid
Secretary
Linux Australia
<a href="mailto:secretary@linux.org.au" target="_blank">secretary@linux.org.au</a>
<a href="http://linux.org.au" target="_blank">http://linux.org.au</a>
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479
</pre>
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