[Linux-aus] Minutes of Council Meeting 03 June 2014

[Linux Australia Secretary]

As always, your comments, feedback and questions are warmly welcomed.
Kind regards,
Kathy

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Council Minutes Tuesday 03 June 2014


PRESENT Mr Joshua Hesketh, Mr Francois Marier, Mr Christopher 
Neugebauer, Mr Josh Stewart, Ms Sae Ra Germaine, Ms Kathy Reid

APOLOGIES Mr Hugh Blemings


Meeting opened 1950hrs


MOTION that the minutes of previous meeting 20 May are correct


      Key Stats


  *

    Membership stands at 3135 members (3130 last minutes)

  *

    Twitter followers stands at 752 (734 last minutes)


      Log of correspondence

  *

    Discussion of media coverage in LifeHacker of financial position and
    commentary from community
    Feedback has been generally constructive. No further action required.

  *

    Discussion of request for public liability insurance from LEV
    LAFAYETTE representing LINUX USERS VICTORIA for LaTrobe Valley
    installfest event which requires certificate of insurance.
    Linux Australia can facilitate this request if LUV run the event
    itself via forming a subcommittee of Linux Australia. The event is
    generally a low risk one. The key risk would be paying for a
    liability claim, but this is why we have insurance. Council noted
    that the event would have to form as a subcommittee of LA to be
    underwritten (as LA can't underwrite LUV - a different legal
    entity), and that if LUV itself were a subcommittee of LA that this
    would not be necessary. Next action to progress this is for LUV to
    form a subcommittee in line with Subcommittee Policy [0]
    ACTION: Joshua Hesketh to correspond with LEV LAFAYETTE, ensuring that;

      o

        Linux Australia wording and logo appears on event branding

      o

        LUV provide details for promotion on social media

[0]https://github.com/linuxaustralia/constitution_and_policies/blob/master/new_subcommittee_policy.md

  *

    Discussion of having linux.conf.au made a peer-reviewed conference,
    raised to Council by CHRISTOPHER NEUGEBAUER representing personal
    correspondence
    Council discussed some of the costs and benefits of making
    linux.conf.au a peer-reviewed conference, including the additional
    effort and onus, and whether it would have significant benefis in
    terms of additional attendees. Council discussed the best body to
    govern this issue.
    MOTION: That Paul be thanked for his feedback and that the matter be
    referred to the linux.conf.au Subcommittee (once reformed under new
    policy) for further consideration.
    SECONDED Chris Neugebauer
    CARRIED unanimously

  *

    Discussion of YouTube assets raised by KATHY REID based on
    discussions with TIM ANSELL
    Council discussed the list of action items and determined to work
    through them in time. Council noted that YouTube is an ancillary
    channel for promotion of the Linux Australia brand. Council noted
    that YouTube uses proprietary software and also raises privacy
    concerns.
    ACTION: Josh Stewart to work through with Tim Ansell in due course

  *

    Garnishee order rec'd from NSW Government
    Acknowledgement received, but awaiting formal response.

  *

    Notification of closure of OWOOT activities by MARY GARDINER
    MOTION by CHRISTOPHER NEUGEBAUER that Council thanks the OWOOT
    community and predecessor AUSSIECHIX and in particular MARY GARDINER
    for their longstanding service to the Linux Australia community.
    SECONDED Sae Ra Germaine
    CARRIED unanimously

  *

    American Express disputed charge of $995
    Resolved  -  this was a legitimate claim. No further action.
    Council noted that we should undertake future preventive actions for
    future linux.conf.au. Fake registrations are inevitable, but
    improvements to zookeepr will help us catch them earlier.
    ACTION: Payment reconciliation gateway software should be updated in
    ZooKeepr.

  *

    Discussion of Linux Australia fees to support Subcommittee policy
    No further action at this time

  *

    Enquiry regarding status of Software Carpentry Bootcamp sponsorship
    request from PHILIPP BAYER
    Kathy has responded advising of vote and seeking social media details.
    ACTION:Kathy to chase social media details



      3. Review of action items from previous meetings


  *

    Mailing list policy

  *

    Updated budget send through and draft email



      4. Items for discussion

     1.

        LCA2014 update

         1.

            Last outstanding invoice paid

         2.

            Can be considered closed

     2.

        LCA2015 update

         1.

            Papers committee gearing up

     3.

        LCA2016 update

         1.


     4.

        LCA2017 update

         1.

            ACTION: Josh Hesketh to send call for official bids

     5.

        PyCon AU update

         1.

            Registrations opened and going well

         2.

            Financial aid program opened and applications already rec'd

         3.

            ACTION: Kathy to schedule tweets


     6.

        Drupal South

         1.

            Should be moved to new subcommittee policy


     1.

        Drupal Gov

         1.

            ACTION: Joshua to make contact to get update

         2.

            Should be moved to new subcommittee policy


     1.

        JoomlaDay Sydney

         1.

            Tim has been in contact in regard to Subcommittee constitution

         2.

            Dates may be soon, so we will need to keep an eye on it

         3.

            ACTION: Joshua to keep in contact


      5. Items for noting

Nil received


      6. Other business


      7. In camera


Meeting closed 2041hrs



-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au



Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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