[Linux-aus] Minutes of Council Meeting 03 December 2014

Sun Dec 7 20:55:55 EST 2014

As always, feedback warmly welcomed,
Kind regards,
Kathy

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    1. Meeting overview and key information

      Present

Joshua Hesketh, Kathy Reid, Sae Ra Germaine, Josh Stewart, Christopher 
Neugebauer

      Apologies

Hugh Blemings, Francois Marier

Meeting opened by Joshua at 1947 and quorum was achieved

      Key Stats

Stats not collected this fortnight

      MOTIONthat the previous minutes of 19 November are correct
      MOVED by Sae Ra
      SECONDED by Josh
      CARRIED with two abstentions

    2. Log of correspondence

      Motions moved on list

MOTION by JOSHUA HESKETH that a $400 grant be given to Drupal Camp 
Sydney for a Christmas event, given the recent profit returned by this 
event, requested by MAGDA KOSTRZEWA
SECONDED by SAE RA GERMAINE
CARRIED by a majority of Council on list

      General correspondence

  *

    Drupal Developers’ Conference 2015 grant request from GEMMA ROSE
    DEVANADERA
    Council has been discussing this on list and awaits further
    community feedback.
    For discussion at next Council teleconf.

  *

    Council elections and nominations update
    In progress, some nominations have been made.
    ACTION: Joshua to send reminder to list

  *

    Annual General Meeting (AGM) update
    ACTION: Kathy and Joshua to get on to this as a priority this week

  *

    Office bearer reports
    In progress
    ACTION: Office bearers to progress

  *

    Request to house LinuxSA hosting on Linux Australia servers from
    DAVID LLOYD
    ACTION: Kathy to make contact with David to acknowledge request
    ACTION: Joshua to shoulder tap the admin team and see what’s possible

  *

    Request for venue hire to be umbrella’d by Debian meeting from
    ANDREW RUTHVEN
    In progress, will be organised as part of linux.conf.au
    No further action required, can be removed from minutes next meeting

3. Review of action items from previous meetings

  *

    Discussions with Rusty Wrench team around announcing nominations
    In progress
    ACTION: Need to ensure that Wrench will be in Auckland for awarding

  *

    Minutes after 6th May missing from website
    UPDATE: Council has been made aware of the missing minutes; they
    will be published in due course.

  *

    ACTION: Joshua Hesketh to seek closure reports on closed events,
    being DrupalGov, JoomlaDay Sydney, WordCampSydney

  *

    ACTION in progress with Admin team for 3 year spending plan for
    hardware replacement

  *

    ACTION with Josh Hesketh to ensure 3 year server support package in
    progress
    Actions are in progress with Admin Team
    UPDATE: Admin Team have a hackfest coming up soon and this can be
    added to the agenda for the Admin Team to discuss. Generally in
    progress.

  *

    Discussion of YouTube assets raised by KATHY REID based on
    discussions with TIM ANSELL
    ACTION: Josh Stewart to work through with Tim Ansell in due course
    In progress, Josh has been working with LCA2015 team on this too.
    Awaiting access to servers to continue, but generally in progress
    UPDATE: Access to YouTube accounts sorted, and metadata for missing
    4 LCA years has been found (2010, 2011, 2013, 2009), test uploads
    have been successful.
    Huge thanks are extended to LEON

  *

    ACTION: brand/logo policy needs to go on backburner

  *

    ACTION: We need to set up a VM to enable continuous delivery for
    conferences.
    ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
    UPDATE: In progress with admin team. LCA2016 are aware.
    UPDATE: We want to be smarter about how we do continuous integration
    with ZooKeepr, there is some discussion and work to be done here
    between Geelong LCA2016 team, Admin Team and Joshua. Dependent on
    Geelong deployment timeframes.

  *

    ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau
    announcements
    UPDATE: In progress

    4. Items for discussion

     1.

        LCA2015 update
        In progress

     2.

        LCA2016 update
        Request for hosting received, in progress
        Generally progressing well

     3.

        LCA2017 update
        Site visits in planning, coming up soon

     4.

        PyCon AU update
        RECEIVED wrap up of financials from Russell Stuart with thanks
        ACTION: Christopher to catch up with them in due course

     5.

        Drupal South
        In progress

     6.

        Drupal Gov

     7.

        DrupalCampSydney
        Expenses claim submitted by Magda

     8.

        WordCampSydney
        Some financials to wrap up, Speakers’ Gifts in progress

    5. Items for noting

    6. Other business

  *

    Do we still need a Risk Register? Should we put some focus on it?
    ACTION: Kathy to update Risk Register and bring back to Council for
    review
    No update since last meeting

  *

    Financial year closed

    IN PROGRESS: Francois to work with Auditor to sign off 2013/2014
    accounts

TO NOTE: Office Bearers to start thinking about Office Bearer reports 
for the AGM

    7. In camera

ACTION: to discuss 31st meeting and rescheduling on list

Three items were discussed in camera

Meeting closed 2018hrs

NEXT MEETING: 17th December 1945hrs

-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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