[Linux-aus] Request to form a new and on-going sub-committee for BarCampMelbourne
Ben Dechrai
ben at dechrai.com
Wed Feb 20 11:30:43 EST 2013
Thanks Josh, council and all at LA for your support :)
On 20/02/13 11:22 AM, Joshua Hesketh wrote:
> Hello Ben,
>
> My apologies for the slow reply. Last teleconf we approved BarCamp
> Melbourne as a subcommittee[0].
>
> None of our subcommittees actually have an expiry date. They just tend
> to naturally retire after they have finished their job. So while not
> explicitly calling it an on-going subcommittee you can consider it as such.
>
> I'll have a chat to you off-list to get you set up with what you need.
>
> Cheers,
> Josh
>
> [0] http://linux.org.au/meeting/2013-02-14
>
> On 12/02/13 14:05, Ben Dechrai wrote:
>> No worries, thanks for the update. My only thoughts on on-going was it
>> may be easier from an LA admin point of view in terms of bank account
>> allocation.
>>
>> Cheers,
>> B
>>
>> On 11/02/13 16:53, Joshua Hesketh wrote:
>>> Hi Ben,
>>>
>>> To be honest I'm not entirely sure where we landed with that. I believe
>>> you still have access to everything based off the previous barcamp that
>>> was ran. It seems like this item got lost in the transition of a new
>>> council so I must apologise for that.
>>>
>>> We'll discuss it on Thursday night which will be our first teleconf for
>>> the new council. (Kathy, could you please add it to the agenda).
>>>
>>> My feeling is that this is a bit of a no-brainer and we'd be happy to
>>> support it. However I'm not sure if we would want it supported as an
>>> on-going committee. For example, not even LCA is an ongoing committee as
>>> the members are new every year. Personally I'd prefer to just have a
>>> simple email each year saying "this is the new team" and we can go from
>>> there.
>>>
>>> Your thoughts?
>>>
>>> Once again I apologise for the confusion. The tweet is (as far as I
>>> know) slightly incorrect as we are not 'sponsoring' the barcamp. It is
>>> more that barcamp is a Linux Australia ran event and that we are
>>> supporting it.
>>>
>>> Cheers,
>>> Josh
>>>
>>> On 10/02/13 13:07, Ben Dechrai wrote:
>>>> Hi all,
>>>>
>>>> I noticed that @linuxaustralia tweeted they're a sponsor of
>>>> BacCampMelbourne. Apologies if I missed an email somewhere - does this
>>>> mean that the request to become an on-going sub-committee has been approved?
>>>>
>>>> If so, thanks very much, and how do we proceed?
>>>>
>>>> Thanks,
>>>> Ben
>>>>
>>>> On 14/01/13 2:55 PM, Joshua Hesketh wrote:
>>>>> Hello Ben,
>>>>>
>>>>> Thank you for your email and depth of detail. The council will discuss
>>>>> this at our next meeting - hopefully this Wednesday.
>>>>>
>>>>> I look forward to talking to you later!
>>>>>
>>>>> Cheers,
>>>>> Josh
>>>>>
>>>>> On 12/01/13 21:28, Ben Dechrai wrote:
>>>>>> Hi,
>>>>>>
>>>>>> After a successful return of BarCampMelbourne in July last year, I would
>>>>>> like to apply to become an on-going sub-committee of LA for the purposes
>>>>>> of running all future BarCampMelbourne's (not just the upcoming one in
>>>>>> March).
>>>>>>
>>>>>> The requested sub-committee name is "BarCampMelbourne" (no date this
>>>>>> time), and I will remain as coordinator, with Peter Lieverdink remaining
>>>>>> as treasurer. We also request access to a bank account that we can operate.
>>>>>>
>>>>>> We do not seek funding as part of our application for a full-time
>>>>>> sub-committee; our first requirement is the bank account so that we may
>>>>>> receive funds from other sponsors.
>>>>>>
>>>>>> I will be contacting previous BarCampMelbourne sponsors over the next
>>>>>> day or two and, based on previous events, expect to raise in excess of
>>>>>> $5,000 towards the event, and am aiming to raise over $7,000. We raised
>>>>>> $7,425 in sponsorship last year.
>>>>>>
>>>>>> The estimated costs for this conference, based on last year's prices and
>>>>>> a moderate expectation of the number of attendees, is $6,274.65. To
>>>>>> mitigate against loss in the event sufficient sponsorship is not
>>>>>> obtained, we will be selling tickets to the event for $30 each. This
>>>>>> means the event will still break even with only $3,000 in sponsorship.
>>>>>> Assuming we reach our sponsorship targets, participants will get a
>>>>>> pro-rata refund, not exceeding the ticket price, to ensure any profit is
>>>>>> not from participant fees, in keeping with the spirit of BarCamp.
>>>>>>
>>>>>> The budget is available at:
>>>>>> https://www.dropbox.com/s/0j6swp6mxn9g1s2/budget.ods
>>>>>>
>>>>>> For the convenience of the council, a text version of the budget is
>>>>>> included below for quick reference.
>>>>>>
>>>>>> The next BarCampMelbourne will take place on the 16th and 17th of March.
>>>>>>
>>>>>> Many thanks for your consideration,
>>>>>> Ben Dechrai
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> BarCampMelbourne2013 Budget
>>>>>>
>>>>>> Expenses (inc GST)
>>>>>>
>>>>>> Category Description Units Each Cost
>>>>>> Misc Stationery 1 -$100.00 -$100.00
>>>>>> Misc Groceries 1 -$100.00 -$100.00
>>>>>> Attendee item Tshirts 49 -$17.55 -$859.95
>>>>>> Accommodation Fri Orgs Beds 4 -$40.70 -$162.80
>>>>>> Catering Fri Orgs Dinner 4 -$25.00 -$100.00
>>>>>> Category Sat Orgs Breakfast 4 -$7.70 -$30.80
>>>>>> Catering Sat Lunch 70 -$17.22 -$1,205.05
>>>>>> Catering Sat Dinner 35 -$15.95 -$558.25
>>>>>> Accommodation Sat Beds 18 -$40.70 -$732.60
>>>>>> Catering Sun Breakfast 18 -$7.70 -$138.60
>>>>>> Catering Sun Lunch 70 -$17.22 -$1,205.05
>>>>>>
>>>>>> Sub Total -$5,193.10
>>>>>> GST -$472.10
>>>>>>
>>>>>> Income (inc GST)
>>>>>>
>>>>>> Category Description Units Each Cost
>>>>>> Tickets 70 $30.00 $2,100.00
>>>>>> Sponsorship Platinum 1 $2,200.00 $2,200.00
>>>>>> Sponsorship Gold 1 $1,100.00 $1,100.00
>>>>>>
>>>>>> Sub Total $5,400.00
>>>>>> GST $490.91
>>>>>>
>>>>>> Balance $206.90
>>>>>> GST $18.81
>>>>>>
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> linux-aus mailing list
>>>>>> linux-aus at lists.linux.org.au
>>>>>> http://lists.linux.org.au/listinfo/linux-aus
>>>
>
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