[Linux-aus] Council Meeting 1 February 2013 - Minutes

Brent Wallis brent.wallis at gmail.com
Tue Feb 5 21:06:25 EST 2013

Tks Kathy!


"Log of Correspondence
A. Council received one item of correspondence and it was discussed in

"An additional (2) items were discussed/in camera./"

Why post these items in the minutes?
I can think of 20 x 100+ reasons why in camera conversations must happen
but IMHO and with deepest respect to all newly elected council members,
including such in the minutes seems provocative.
Why not just leave them out?


On Tue, Feb 5, 2013 at 7:01 PM, Kathy Reid <kathy at kathyreid.id.au> wrote:

> Hi everyone,
> First of all we'd like to echo the sentiments of the community in
> thanking outgoing Council members for their hard work, dedication and
> commitment.
> Thank you also to all candidates who were nominated, and to all who
> voted in the Council Election.
> Please find below Minutes from Council Mtg held 1 February 2013.
> Your feedback is warmly welcomed,
> Kind regards,
> Kathy
> ---------
> Meeting opened approximately 1245hrs
> Location: Australian National University, Canberra
> Present: Mr Joshua Hesketh, Mr Hugh Blemings, Ms Kathy Reid, Mr François
> Marier, Ms Bianca Gibson, Mr Josh Stewart, Mr Clinton Roy
> For clarity, Mr Joshua Hesketh is referred to in minutes as ‘Joshua’ and
> Mr Josh Stewart is referred to as ‘Josh’
> Log of Correspondence
> A. Council received one item of correspondence and it was discussed in
> camera.
> 1. Joshua welcomed the new Council and congratulated them on being
> elected to Council. The Council introduced themselves to each other.
> Joshua briefed the Council on standard procedures, quorum and
> teleconferencing.
> 2. Contact details were sought from each Council member
> ACTION: Kathy to update Contact details on the Wiki Council Portal
> Action completed 2 Feb 2013
> ACTION: Someone to please update Council details on LA website
> http://linux.org.au/council
> Action completed 1 Feb 2013
> 3. The Council discussed where the minutes of meetings were kept.
> ACTION: Kathy to generate a template for Minutes
> Action completed 2 Feb 2013 - we’ll use this document outline for minutes
> 4. The Council discussed the best day and time for regular
> teleconference catchup.
> ACTION: Kathy to organise a shared calendar and add entries for regular
> teleconference.
> 5. The Council discussed arrangements for 2013 Ghosts Debrief sessions
> and for 2014 Ghosts briefing session.
> 6. The Council discussed arrangements for Council Face to Face.
> DECISION: Face to face will be held on the weekend of 2nd-3rd March in
> Melbourne, as this represents the least travel.
> ACTION: Bianca to identify suitable venues.
> ACTION: All to identify travel arrangements / requirements and let
> Joshua know
> 7. Joshua indicated that LA has arrangements with a travel agency
> ACTION: Joshua to document travel agency requirements
> 8. It was proposed by Clinton that the Council use Trello for actioning
> all the action items and see if it works. All in agreement.
> ACTION: Kathy to establish Trello
> 9. Discussion was held around current state of Media Subcommittee
> ACTION: Bianca to chase current state of Media Subcommittee
> 10. It was noted that the BlueHackers.org BoF was well attended and
> Council discussed having psychological assistance/counselling services
> as a member service that could be made available to all LA members.
> DECISION: Defer for further discussion at LA Face to Face
> 11. It was noted that it is now more than three years since the last
> member survey, and that it would be ideal to run one again.
> DECISION: Defer for further discussion at LA Face to Face
> 12. It was noted that old members had not been expired from MemberDB.
> Discussions subsequent to meeting occurred exploring the need to ensure
> alignment with legal requirements, and for appropriate communication to
> members, and opt-out options.
> ACTION: Kathy to find out how to do this and make it so
> An additional (2) items were discussed/in camera./
> NEXT MEETING: TELECONFERENCE 1945hrs either 13th or 14th FEBRUARY 2013
> --
> Kathy Reid
> @KathyReid on Twitter/Identi.ca/IRC etc
> XMPP: kathyreid at jabber.org.au
> 0418 130 636
> _______________________________________________
> linux-aus mailing list
> linux-aus at lists.linux.org.au
> http://lists.linux.org.au/listinfo/linux-aus
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