[Linux-aus] Minutes of Council Meeting 27th August 2013

Fri Aug 30 09:59:03 EST 2013

Hi everyone,
For your reviewing pleasure, please find below minutes from this 
Tuesday's Council Meeting just gone.
As always your feedback, comments and questions are warmly welcomed.
Kind regards,
K.

---

Council Minutes Tuesday 27 August 2013

MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business

Present: Mr Josh 'El Presidente' Hesketh, Mr Josh Stewart, Ms Bianca 
Gibson, Mr Hugh Blemings, Mr Clinton Roy, Ms Kathy Reid

Apologies: Mr Francois Marier

Quorum was achieved

Meeting opened 1947

1. Confirm accuracy of previous minutes and note any omissions or errata

MOTION by Josh Hesketh that the minutes are correct, SECONDED by Bianca, 
carried unanimously

2. Log of correspondence

  *

    In the period since 15 August, 2additional members have joined Linux
    Australia. Membership now stands at 2975according to MemberDB.

  *

    Correspondence from MARY GARDINER regarding Rusty Wrench Award for 2014.
    No further action required at this time.

  *

    * Request for interview on applicability of open source licenses
    from JAMES SCHEIBNER who is undertaking a research project at UTAS
    Council discussed next actions and it was identified that no-one
    within Council has the legal expertise to answer questions in the
    given area. James has been referred to other members with more
    information.

  *

    Information from STEVE WALSH from Admin Team that disk space is
    running low
    No further action required at this time.

  *

    * Grant application from ANDREW DONNELAN for CompCon 2013 for travel
    expenses for ELENA WILLIAMS. Information has been provided, awaiting
    Andrew sending the request to linux-aus list for community feedback.
    Council noted strong endorsement from CHRIS NEUGEBAUER
    ACTION: Josh Hesketh to discuss further with ANDREW DONNELAN

  *

    * Correspondence regarding KENNARDS STORAGE
    ACTION: Bianca to help LUV get gear out so it can be distributed for
    SFD.

  *

    * Feedback from community (specifically NATHAN BAILEY and DANIEL
    JITNAH) regarding approach to Member Survey

    Discussions held around what our next actions here, including
    whether it should be done within the community or whether it is
    something that we should outsource as a commercial engagement.
    Discussion held around intended audience - is it members or the
    wider community. Noted that last survey also went out people who
    weren't members or who weren't sure they were members, this was
    effective as an outreach action. Should we be looking at both
    internal perspective and an external perspective?

    MOTION While it's noted that we have great expertise in the
    community for running surveys, the Council feels that the
    independence and depth of analysis provided by an external
    organisation would provide significant value.  MOTION is proposed by
    HUGH to go to market based on the assignment brief previously
    circulated to the community and competitive quotes sought to
    progress this action. It is noted that the assignment brief may
    require some amendment if we desire an external perspective.
    SECONDED by Bianca, carried unanimously.

    ACTION Kathy to investigate possible providers and report back to
    Council

  *

    * Correspondence with LINUX USERS VICTORIA (LEV LAFAYETTE) regarding
    motion to be tabled at their AGM on 3rd September to disincorporate
    and reform as an LA Subcommittee
    LUV is discussing this internally, no actions required by Linux
    Australia at this time.

  *

    * Request from CLINTON ROY to form a subcommittee for Pycon AU 2014/2015
    Noted that Clinton and his team have gone through a bid and
    selection process for Pycon AU 2015 with endorsement from the
    previous conference team.

    MOTION by Joshua Hesketh that the application to form a Subcommittee
    for running Pycon AU 2014/15 with CLINTON ROY as Co-ordinator and
    RUSSELL STUART as Treasurer be accepted. SECONDED by Kathy, carried
    unanimously except for one abstention (CLINTON ROY)

3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 
meeting)

Enquiry from SASCHA GROß regarding UEFI secure boot
ACTION: Hugh to follow up with Sascha

ACTION: El Presidente to follow up with PAUL SZYNDLER of auDA to 
identify current progress and any actions required. LA has not yet paid 
them the agreed sponsorship amount of $2000.
Josh has sent a follow up email to Paul, awaiting feedback. No further 
action yet.

Terms and conditions and Code of Conduct - getting them on to GitHub
ACTION: El Presidente to put them on GitHub, and then to move a motion 
at next Council meeting to endorse them.
TO NOTE: Enquiry from MICHAEL CORDOVER clarifying if there will be a 
post to the linux-aus list when the ToC and CoC goes up on GitHub
UPDATE: These are now on GitHub

ACTION: Bianca to email linux-aus list seeking one-off articles for 
newsletter
Bianca has drafted an email,
ACTION: Council to amend email that she has drafted and send feedback to 
Bianca

ACTION: El Presidente to follow up calls for participation
This is mostly done except for the Webteam.

4. Items for discussion

     1.

        LCA2014 update
        Papers Ctte went well, outstanding program. Communication,
        promotion and registration will be the next priorities.
        Discussion around awarding bids more than a year in advance.
        Discussion around speakers and booking them in advance.

     2.

        LCA2015 bid submission update
        Josh Stewart and Josh Hesketh travelling to Geelong this weekend
        for site inspection
        Auckland site inspection booked

     3.

        Update on AUIGF (PAUL SZYNDLER) - is any further action required?
        Waiting to hear back from Paul

     4.

        Media subcommittee and Newsletter update

     5.

        Drupal South
        Issues with banking now resolved

     6.

        Drupal Gov
        Sold out at 150 people
        Registered via EventBrite, we probably need to follow this up
        ACTION: El Pres to contact LEANNE SHORB for post event wrap-up
        http://lanyrd.com/2013/drupalgov/schedule/

     7.

        Joomla Day Sydney
        This is in October, sponsors and speakers in progress.
        ACTION: El Pres to make contact to identify progress.

     8.

        Follow ups to call for participation

     9.

        Open Food Web
        We haven't heard from them for a while.
        ACTION: Bianca to make contact to identify progress.

5. Items for noting

http://www.softwarefreedomday.org/- 23 days to go until Software Freedom Day

6. Other business

7. Items discussed in camera

3 items were discussed in camera and are not made public due to privacy 
and confidentiality

Meeting closed 2045

Josh Stewart, Josh Hesketh and Kathy stayed on to discuss LCA2015 site visit

-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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