[Linux-aus] Council Meeting - Minutes 18th July 2013

[Linux Australia Secretary]

Hi everyone,
Apologies for the delay in getting minutes out - please find below 
minutes from Council meeting 18th July,
As always, comments, questions, and feedback are warmly welcomed.
Kind regards,
Kathy


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Council Minutes Thursday 18 July 2013


MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business


Meeting opened 1947hrs

Present: Mr Joshua 'El Presidente' Hesketh, Mr Clinton Roy, Mr Francois 
Marier, Ms Kathy Reid, Ms Bianca Gibson

Apologies: Mr Hugh Blemings, Mr Josh Stewart

Quorum was achieved

1. Confirm accuracy of previous minutes and note any omissions or errata

MOTION by Kathy that the minutes from 4 July are correct. Seconded by 
Clinton, passed with one abstention.


2. Log of correspondence


  *

    In the period since 4 July, 14additional members have joined Linux
    Australia. Membership now stands at 2964according to MemberDB.

  *

    Invoice for $330 from Matrix On Board for BAS preparation.
    Paid, no further action or discussion required.

  *

    Westpac statement of banking charges received, no action required

  *

    Westpac banking details for LEANNE SHORB (DrupalGov) - where do
    these need to go?
    ACTION: Kathy to see whether there are passwords involved. If
    there's a password, we need to pass it on to Leanne, otherwise file
    for our records.

  *

    Request from WordCamp Melbourne DEE TEAL for video camera (grant
    request)
    Council discussed this. Francois has provided Dee with the link to
    the Grants page. Council is awaiting a formal grant to be raised by
    Dee. Council noted their in principle support for this request, and
    desire for funds from the community to go back into the community.

  *

    Letter from NSW Department of Fair Trading sent to Public Officer
    TERRY DAWSON requesting submission of AGM and Audits (URGENT)
    RESOLVEDEl Presidente has sent off all the paperwork that is
    required, and we are awaiting any feedback or required actions if
    any from Department of Fair Trading.

  *

    Email from CHRIS SKENE regarding DrupalGov Canberra invoices
    Believed resolved, no further action required - GST issue resolved

  *

    Email from PIA WAUGH of draft GovHack post event report
    Received with thanks, general outcomes look fantastic

  *

    Email from JAY [surname undisclosed] regarding work experience
    placement for her son. Kathy has responded, and will provide further
    info if needed.

  *

    Discussion on Council List regarding current state of Terms and
    Conditions and Code of Conduct Canonical T&C and CoC will need to be
    available for linux.conf.au 2014. ACTION: El Presidente to chase
    down the most recent copy of the T&C and CoC ACTION: El Presidente
    to put the current policies on GitHub and invite patches and
    contributions


3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 
meeting)

  *

    Expiring MemberDB details - we need to give notice by 1 August,
    which doesn't leave us a lot of time. Discussion around whether it's
    worth doing this year, general consensus that the timing is not
    right, and that we need to provide more notice. Current Council
    recommends to 2014 Council that they investigate expiry.
    ACTION: El Presidente to establish Wiki page of recommendations for
    2014 Council
    ACTION: Quite a few things on Trello need a little bit of prodding along


4. Items for discussion


a. Aus Government open document format
http://agimo.gov.au/2013/05/28/views-sought-on-annual-review-of-the-common-operating-environment-policy/
In progress


b. CampJS Sponsorship and event options
Clinton has had discussions with Tim Oxley around this

c. Daniel Black and Australian honours
In progress, can be removed from minutes next meeting

d. LCA2014 update
CfP close tomorrow.
ACTION: All to help promote the Call for Papers for linux.conf.au


e. LCA2015 bid process update
ACTION: All except Kathy to review LCA bids
(Kathy will abstain on all bid reviews/deliberations as part of Geelong 
bid team)

f. Pycon AU update (event wrap up, can come off agenda after this meeting)
Pycon AU went amazingly well. Congrats Clinton on running the next Pycon 
AU.

h. Media subcommittee and Newsletter update
No progress to date.
An excellent start here would be to collate Council Minutes/projects.

ACTION: Bianca to take on if possible

i. Drupal South
No update to report
ACTION: El President to make contact to see how they're going

j. Drupal Gov
No update to report
ACTION: El President to make contact to see how they're going

k. Joomla Day Sydney
No update to report
ACTION: El President to make contact to see how they're going

l. Follow ups to call for participation
Ongoing, can be removed from agenda


m. LUV subcommittee discussions
Noted, we will await any formal approach from LUV



5. Items for noting


http://www.softwarefreedomday.org/- 94 days to go until Software Freedom Day


6. Other business


  *

    Francois is in the progress of getting access to New Zealand
    accounts for internet banking.

  *

    DrupalSouth will need to be reconciled as their accounts are not
    connected to Xero.


7. Items discussed in camera


Two items were discussed in camera and are not made public at this time 
for confidentiality.

Meeting closed 2031hrs

-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au



Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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