[Linux-aus] LA Council minutes for 14/05/2009

[Leah Duncan]

Hi all,

Many apologies for the delay in getting these out.  Please find attached 
the minutes for the meeting of 14th May.

These can also be accessed online on the wiki at 
http://wiki.linux.org.au/Ctte/MeetingNotes20090514

A complete list of minutes are available at 
http://wiki.linux.org.au/Ctte/MeetingNotes

Cheers,

Leah Duncan
Secretary, Linux Australia

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== Council meeting ==
 * Time 8:13pm AEDT Thursday, 2009/05/14
 * Where: Linux Australia teleconference, and #LACTTE IRC channel
 * Attendees: Stewart Smith, Steve Walsh, Leah Duncan, Ben Powell, 
Melissa Draper, Sridhar Dhanapalan, Anthony Towns
== Notes ==
Starred ( {*} ) items are expected to require discussion at the meeting. 
Un-starred items will be taken as noted or carried without further 
discussion, unless starred at the beginning of the meeting.

 0. {*} Are there any items to star?

 0. Accept minutes of 2009/04/02
== General Business ==
 * Payments - a number of payments currently in Trac will be reconciled 
against the bank transactions and remaining payments set up.  Tokens 
expired on 30th April and new ones didn't arrive.
 * ACTION ITEM: Steve to arrange new tokens and distribute to council.
 * ACTION ITEM: AJ to submit paperwork to link remaining council members 
to account and change mailing address.
 * Remaining LCA business - $1000 still outstanding for donations to 
Devil Foundation, request to be made for payment and payment details 
sought from Devil Foundation.
 * One invoice still not received, and a reimbursement for AV equipment 
deposit.
 * ACTION ITEM: Leah to follow up on University invoice and Lemac 
reimbursement
 * PO Box/Mail - Mail to be redirected to Stewart for the time being; 
bank statements to be requested in electronic format for entry into Trac.
 * Registered officer - Public officer to reside in NSW as Linux 
Australia is incorporated here.  Terry happy to take this role, and 
update Linux Australia's registered address to his own.
 * Financial obligations - GST obligations may require future employ of 
an accountant.  MOTION: That the council gather necessary financial data 
and submit to an accountant to finalise current financial obligations.  
PASSED unanimously.
 * Payments to Penguin Foundation - previously agreed that remaining 
funds from LCA08 raffle and schwag payments to go to Penguin 
Foundation.  Corporate support of $5000 gives Linux Australia 
recognition for their support, PR opportunities, naming rights for a 
research project, and a number of other benefits as outlined here.

 * ACTION ITEM: Steve to find out final tally of outstanding funds so 
council can organise payment of a corporate sponsorship to Penguin 
Foundation.
 * Death of Anthony Rumble - Linux Australia would like to make a 
gesture of support due to Anthony's strong FLOSS involvement on behalf 
of LA and associated LUGs.  Discussed donation to the Epilepsy 
Foundation as requested by Simon Rumble.
 * Software Freedom Day CDs - discussed concerns raised by a member at 
Lugcomms regarding SFD CDs in 2008.  Steve to discuss further.
== Finish 9:15pm AEDT ==