[Linux-aus] 2005/05/10 Committee Meeting Minutes (DRAFT)

[Anthony Towns]

Minutes for Linux Australia Committee Meeting
2005/05/10 21:00 +1000
Conducted over teleconference


Present:
    Jonathan Oxer (President)
    Anthony Towns (Secretary)
    Mark Tearle (Treasurer)
    Geoffrey Bennett
    Andrew Cowie

Absent with apologies:
    Pia Waugh (Vice-President)
    Stewart Smith


The meeting was opened by Jonathan Oxer, the meeting chair, at 21:10.

1. Approval of minutes

   Motion: That the minutes of the Committee Meeting held at
   linux.conf.au 2005 on the 22nd April 2005 accurately reflect the
   proceedings of that meeting.

The motion was proposed by Anthony Towns, and seconded by Mark Tearle. 
The motion was passed unanimously.

2. Darwin LUG Open Source Kiosks Grant Request

   Motion: That Linux Australia fulfill the grant request made by Anthony
   Hornby on behalf of the Darwin Linux Users Group to provide $1800 in
   funding to provide hardware upgrades for the purpose of building "open
   source kiosks" for the Darwin community, as specified in the grant
   proposal.

The motion was proposed by Andrew Cowie, and seconded by Anthony Towns. 
Mark Tearle spoke briefly in support of the motion, expressing his 
opinion that DarLUG was a worthy recipient, and it would be interesting 
to see how it turned out. The motion was passed unanimously.

3. Assistance with ComputerBank Transport Costs

   Motion: That Linux Australia cover the costs of transporting donated
   computers from ComputerBank Sydney to ComputerBank Hunter, Computer
   Bank New England, and ComputerBank Central Coast over the period from
   12th July 2004 to 15th February 2005 to the value of $2781.17, upon
   receipt of copies of the appropriate tax invoices, in accordance with
   the previous grant proposal posted to the Linux Australia mailing list
   on the 12th of April.

The motion was proposed by Anthony Towns, and seconded by Geoffrey 
Bennett. There was some further discussion about the committee's 
concerns about the administration of the grant, and that funds are spent 
appropriately and handled in a timely manner. The motion was passed 
unanimously.

4. Ghosts of Conferences Past

   Motion: That the motion passed on the 22nd April 2005 be amended to
   allocate up to $10000 for flight expenses.

   Motion: That funds be authorised for accommodation expenses for the
   Ghosts attendees, covering, where appropriate, accomodation for the
   nights of Friday the 20th, Saturday the 21st and Sunday the 22nd.

The motions were proposed by Andrew Cowie, and seconded by Mark Tearle. 
The motions were passed unanimously.

5. Extra Memory for digital.linux.org.au

   Motion: That digital.linux.org.au be upgraded with an additional
   gigabyte of RAM, provided the upgrade can be performed without
   requiring other components to also be upgraded.

The motion was proposed by Geoffrey Bennett, and seconded by Jonathan 
Oxer. The motion was passed unanimously.

6. Review of Vice-President's expenditures

   Motion: That the committee accepts the Vice-President's expenditure of
   $873.45 for gifts for the linux.conf.au organisers is appropriate to
   the mission of Linux Australia, and that the Vice-President's
   executive budget be reset to $1000.

The motion was proposed by Mark Tearle, and seconded by Anthony Towns. 
The motion passed unanimously.

7. Change of Business Address

   Motion: That Linux Australia's registered business office be changed
   to the North Sydney office of Minerva Technology Lawyers.

The motion was proposed by Anthony Towns, and seconded by Mark Tearle. 
The motion was passed unanimously.

8. Face to Face Meeting

   Motion: That a face to face meeting of the committee be held on the
   weekend of the 18th and 19th of June in Adelaide, and funds be
   authorised for flight and accommodation expenses related to holding
   that meeting.

The motion was proposed by Jonathan Oxer, and seconded by Anthony Towns.

The committee briefly discussed the general topics that need to be 
focussed on at the meeting, in particular the issue of improving our 
performance in dealing with grants, donations, and state interaction, in 
refining our priorities, in formulating our media strategy, evaluating 
budgetry issues, reviewing the potential education sub-committee's 
plans, and finalishing Linux Australia's response to the fair use inquiry.

The motion passed unanimously.

The formal portion of the meeting closed at 21:31.

-- 
Anthony Towns <secretary at linux.org.au>
Secretary, Linux Australia Inc

http://www.linux.org.au/