[Linux-aus] Minutes of Council Meeting 24 September 2014
James Polley
jamezpolley at gmail.com
Sun Oct 12 19:01:38 EST 2014
On Sat, Sep 27, 2014 at 3:28 PM, Linux Australia Secretary <
secretary at linux.org.au> wrote:
> Hi everyone,
> Minutes of Council Meeting 24 September - as always, comments and
> feedback welcomed.
> Regards,
> Kathy
>
> ---
>
> 1. Meeting overview and key information Present
>
> Mr Joshua Hesketh, Mr Hugh Blemings, Mr Josh Stewart, Ms Sae Ra Germaine,
> Mr Christopher Neugebauer, Ms Kathy Reid (minutes)
>
> Apologies
>
> Mr Francois Marier
>
> Meeting opened by Joshua at 1947hrs and quorum was achieved
>
> Key Stats
>
> Membership stands at: 3182 members (3178 last fortnight)
>
> Twitter followers stands at: 853 (841 last fotnight)
>
> Subscribers of linux-aus list stands at: 1649 steady
>
> Subscribers of announce list stands at: 594 (593 last fortnight)
> Review last minutes and move MOTION that they be accepted
>
> MOTION that the minutes of 10 September are complete and accurate
> MOVED by Christopher
>
> SECONDED by Joshua
>
> MOTION CARRIED unanimously
>
> 2. Log of correspondence Motions moved on list
>
> Nil motions moved on list this fortnight
>
> General correspondence
>
> -
>
> Data mining previous LCA delegates discussion (from lca-ghosts list)
> Council is awaiting a clarification from the LCA2015 team on how the
> team intend to make use of this data once it is handed over. At present
> Council is not yet able to make a determination.
> Awaiting further information, no further action at this time
> Can be removed next minutes
> -
>
> Grant request from ALEX BAYLEY for Growstuff.org
> MOTION by Joshua that further discussion be postponed until community
> has a chance to consider the proposal.
> SECONDED by Christopher
> MOTION CARRIED unanimously
> -
>
> HERDSA conference sponsorship package prospectus
> MOTION by Kathy Reid that Linux Australia respond politely in the
> negative and that Kathy Reid communicate with the originator
> SECONDED Christopher
> CARRIED unanimously
> -
>
> Event aimed at Linux Independent Software vendors per STEVEN KIERNAN
> MOTION by Joshua that LA respond to Steven indicating that LA are
> likely not the right audience, but inviting him to make our membership
> aware through linux-aus
> SECONDED Sae Ra
> CARRIED unanimously
> -
>
> Financial transactions for Drupal South Melbourne per PETER LIEVERDINK
> Actions completed, no further action at this time
> -
>
> Advice from MICHELE BERT that a link to MLUG on the LA website was
> incorrect
> In progress, chasing up status of mlug.org.au
> Kathy’s email to luv-main bounced
> ACTION: Sae Ra to follow up
> -
>
> General financial transactions for Drupal Camp Sydney per MAGDA
> KOSTREWA
> ACTION complete, can be removed next minutes
>
> 3. Review of action items from previous meetings
>
> -
>
> ACTION in progress with Admin team for 3 year spending plan for
> hardware replacement
> -
>
> ACTION with Josh Hesketh to ensure 3 year server support package in
> progress
> Actions are in progress with Admin Team
> -
>
> ACTION for Joshua Hesketh to complete ABS statistics survey
> ACTION complete, can be removed next minutes
> -
>
> ACTION: Hugh to act as interim moderator of LinkedIn group while the
> council determines further action; Hugh to coordinate with Sridhar on how
> to add further moderators.
> UPDATE: Sridhar has provided Hugh with moderator permissions
> Actions are in progres
> -
>
> Discussion of YouTube assets raised by KATHY REID based on discussions
> with TIM ANSELL
> ACTION: Josh Stewart to work through with Tim Ansell in due course
> In progress, Josh has been working with LCA2015 team on this too.
> Awaiting access to servers to continue, but generally in progress
>
>
>
> -
>
> Mailing list policy
> ACTION: all to read through for further discussion next meeting
> ACTION: all agreed to send to Policies mailing list for discussion,
> Kathy to action
> No action since last minutes, outstanding
>
>
>
> -
>
> ACTION: brand/logo policy needs to go on backburner
> -
>
> ACTION: Kathy to promote Software Freedom Day events via the list and
> via Twitter
> Action complete
>
>
>
> -
>
> ACTION: We need to set up a VM to enable continuous delivery for
> conferences.
> ACTION: Francois to chat to the LCA2015 team to identify what the
> private git repositories are being used for. James Iseppi and Joshua
> Hesketh are also key contacts in this space.
> In progress, Joshua and a number of other parties meeting next week to
> progress.
> ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
>
> 4. Items for discussion
>
> 1.
>
> LCA2015 update
> Miniconfs announced
> Public relations and comms have been great, social media have been
> great
> ZooKeepr coming along nicely nearing registration
> 2.
>
> LCA2016 update
> Progressing nicely, aware of and mitigating risks
> 3.
>
> LCA2017 update
>
> 4.
>
> PyCon AU update
> Some mailing lists issues which are being followed through
> 5.
>
> Drupal South
> Joshua caught up with Donna Benjamin recently
> Progressing nicely, in a quiet period before registration opens
> 6.
>
> Drupal Gov
> In progress
> 7.
>
> JoomlaDay Sydney
> ACTION: Josh to catch up with team
> 8.
>
> DrupalCampSydney
> Scheduled early October, sponsorships are paid. Financials under
> control.
> 9.
>
> WordCampSydney
> Coming up this weekend, generally on track
> Need to go through their budget just to know what expenditure
> contingency they have.
>
> 5. Items for noting 6. Other business
>
> -
>
> Noting that elections for the Council 2015 are likely to open in the
> next 10 weeks or so, Council were encouraged to give thought to their
> intentions for standing for Council next year to ensure a smooth transition
> for Council 2015, for discussion at next fortnight’s teleconference (24
> September)
>
> ACTION: Timeline for elections to be considered in October. Kathy to
> ensure this is placed on agenda in early October for discussion. To note
> that Clause (15)(6) of the Linux Australia Constitution states;
>
> (6) The ballot for the election of office-bearers and ordinary committee
> members of the committee is to be conducted no more than 60 days before an
> annual general meeting or at the annual general meeting in such usual and
> proper manner as the committee may direct.
>
> Therefore, given that the AGM is likely to be around Wednesday 14th
> January, we need to hold elections by around mid-November, ie around 7
> weeks’ away.
>
> DISCUSSION occurred around intentions of Council regarding nominations in
> 2016. Council members discussed what their intentions were at this time,
> with some Council members likely to accept nominations if nominated, with
> others unlikely to do so. The general indication was that there will likely
> be some Office Bearer and Ordinary Committee Member (OCM) roles uncontested
> by current Council members, but that some continuity is likely if serving
> Council members are nominated and elected, even if into different roles
> than previously held.
>
> -
>
> ACTION: Office bearers to document their broad roles on the Council
> Wiki
>
>
>
> -
>
> Merging the Debian code of conduct based on LA code of conduct upstream
> (pull request to git repo)
> DEFERRED until Francois is present as he is closer to the change
> ACTION: Council to review proposed changes
> -
>
> Discussion around a second Council face to face
> Council discussed whether there was a need to hold a second Council
> face to face this year. We discussed the financial implications of holding
> a Council face to face, and noted that we have begun to recover from the
> projected financial loss. Noted that given 3-4 Council members are likely
> to re-nominate for 2016 that continuity of Council is not a burning issue.
> Kathy noted we are working well remotely, we have reached quorum 20 months
> in a row.
>
>
I assume that "20 months" should read "20 meetings" or "20 weeks" or
something along those lines?
Either way, congratulations - I know from experience that it can be
difficult to keep the momentum going when the team is seperated.
> -
>
> Noted that meeting could be run in conjunction with LCA2017 site
> visit. Noted that action items might be easier to achieve in a roundtable
> format. Alternatives such as an IRC ‘working bee’ suggested.
> ACTION: To be discussed briefly at next teleconf to allow Council to
> reflect on it.
>
>
> Christopher kindly left the meeting at 2034hrs so that Conference bids
> could be discussed.
> 7. In camera
> Several items were discussed in camera, primarily focussing on specific
> intent of Council members to re-nominate and LCA2017 matters.
>
> Meeting closed at 2053hrs
>
> --
> Kathy Reid
> Secretary
> Linux Australia
> secretary at linux.org.auhttp://linux.org.au
>
>
>
> Linux Australia Inc
> GPO Box 4788
> Sydney NSW 2001
> Australia
>
> ABN 56 987 117 479
>
>
> _______________________________________________
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> linux-aus at lists.linux.org.au
> http://lists.linux.org.au/listinfo/linux-aus
>
>
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