[Linux-aus] Request to form a new and on-going sub-committee for BarCampMelbourne
Ben Dechrai
ben at dechrai.com
Tue Feb 12 14:05:24 EST 2013
No worries, thanks for the update. My only thoughts on on-going was it
may be easier from an LA admin point of view in terms of bank account
allocation.
Cheers,
B
On 11/02/13 16:53, Joshua Hesketh wrote:
> Hi Ben,
>
> To be honest I'm not entirely sure where we landed with that. I believe
> you still have access to everything based off the previous barcamp that
> was ran. It seems like this item got lost in the transition of a new
> council so I must apologise for that.
>
> We'll discuss it on Thursday night which will be our first teleconf for
> the new council. (Kathy, could you please add it to the agenda).
>
> My feeling is that this is a bit of a no-brainer and we'd be happy to
> support it. However I'm not sure if we would want it supported as an
> on-going committee. For example, not even LCA is an ongoing committee as
> the members are new every year. Personally I'd prefer to just have a
> simple email each year saying "this is the new team" and we can go from
> there.
>
> Your thoughts?
>
> Once again I apologise for the confusion. The tweet is (as far as I
> know) slightly incorrect as we are not 'sponsoring' the barcamp. It is
> more that barcamp is a Linux Australia ran event and that we are
> supporting it.
>
> Cheers,
> Josh
>
> On 10/02/13 13:07, Ben Dechrai wrote:
>> Hi all,
>>
>> I noticed that @linuxaustralia tweeted they're a sponsor of
>> BacCampMelbourne. Apologies if I missed an email somewhere - does this
>> mean that the request to become an on-going sub-committee has been approved?
>>
>> If so, thanks very much, and how do we proceed?
>>
>> Thanks,
>> Ben
>>
>> On 14/01/13 2:55 PM, Joshua Hesketh wrote:
>>> Hello Ben,
>>>
>>> Thank you for your email and depth of detail. The council will discuss
>>> this at our next meeting - hopefully this Wednesday.
>>>
>>> I look forward to talking to you later!
>>>
>>> Cheers,
>>> Josh
>>>
>>> On 12/01/13 21:28, Ben Dechrai wrote:
>>>> Hi,
>>>>
>>>> After a successful return of BarCampMelbourne in July last year, I would
>>>> like to apply to become an on-going sub-committee of LA for the purposes
>>>> of running all future BarCampMelbourne's (not just the upcoming one in
>>>> March).
>>>>
>>>> The requested sub-committee name is "BarCampMelbourne" (no date this
>>>> time), and I will remain as coordinator, with Peter Lieverdink remaining
>>>> as treasurer. We also request access to a bank account that we can operate.
>>>>
>>>> We do not seek funding as part of our application for a full-time
>>>> sub-committee; our first requirement is the bank account so that we may
>>>> receive funds from other sponsors.
>>>>
>>>> I will be contacting previous BarCampMelbourne sponsors over the next
>>>> day or two and, based on previous events, expect to raise in excess of
>>>> $5,000 towards the event, and am aiming to raise over $7,000. We raised
>>>> $7,425 in sponsorship last year.
>>>>
>>>> The estimated costs for this conference, based on last year's prices and
>>>> a moderate expectation of the number of attendees, is $6,274.65. To
>>>> mitigate against loss in the event sufficient sponsorship is not
>>>> obtained, we will be selling tickets to the event for $30 each. This
>>>> means the event will still break even with only $3,000 in sponsorship.
>>>> Assuming we reach our sponsorship targets, participants will get a
>>>> pro-rata refund, not exceeding the ticket price, to ensure any profit is
>>>> not from participant fees, in keeping with the spirit of BarCamp.
>>>>
>>>> The budget is available at:
>>>> https://www.dropbox.com/s/0j6swp6mxn9g1s2/budget.ods
>>>>
>>>> For the convenience of the council, a text version of the budget is
>>>> included below for quick reference.
>>>>
>>>> The next BarCampMelbourne will take place on the 16th and 17th of March.
>>>>
>>>> Many thanks for your consideration,
>>>> Ben Dechrai
>>>>
>>>>
>>>>
>>>>
>>>> BarCampMelbourne2013 Budget
>>>>
>>>> Expenses (inc GST)
>>>>
>>>> Category Description Units Each Cost
>>>> Misc Stationery 1 -$100.00 -$100.00
>>>> Misc Groceries 1 -$100.00 -$100.00
>>>> Attendee item Tshirts 49 -$17.55 -$859.95
>>>> Accommodation Fri Orgs Beds 4 -$40.70 -$162.80
>>>> Catering Fri Orgs Dinner 4 -$25.00 -$100.00
>>>> Category Sat Orgs Breakfast 4 -$7.70 -$30.80
>>>> Catering Sat Lunch 70 -$17.22 -$1,205.05
>>>> Catering Sat Dinner 35 -$15.95 -$558.25
>>>> Accommodation Sat Beds 18 -$40.70 -$732.60
>>>> Catering Sun Breakfast 18 -$7.70 -$138.60
>>>> Catering Sun Lunch 70 -$17.22 -$1,205.05
>>>>
>>>> Sub Total -$5,193.10
>>>> GST -$472.10
>>>>
>>>> Income (inc GST)
>>>>
>>>> Category Description Units Each Cost
>>>> Tickets 70 $30.00 $2,100.00
>>>> Sponsorship Platinum 1 $2,200.00 $2,200.00
>>>> Sponsorship Gold 1 $1,100.00 $1,100.00
>>>>
>>>> Sub Total $5,400.00
>>>> GST $490.91
>>>>
>>>> Balance $206.90
>>>> GST $18.81
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> linux-aus mailing list
>>>> linux-aus at lists.linux.org.au
>>>> http://lists.linux.org.au/listinfo/linux-aus
>
>
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