[Linux-aus] Request to form a new subcommittee for BarCampMelbourne

[Ben Dechrai]

Hi,

As requested, please find the current budget for BacCampMelbourne2012 
here:
   
https://docs.google.com/spreadsheet/ccc?key=0AlbuSFCuIoPYdGtCYXcxLU1WcWpzY1BHb19IeVJBMUE

Please note that the sponsorship amounts in the budget are confirmed.

I've also been asked to ensure this is sent to linux-aus at linux.org.au, 
so include the original request below for the attention of members of 
that list.

Thanks,
Ben

On Wed, 11 Apr 2012 15:16:12 +1000, Ben Dechrai wrote:
> Hi all, again,
>
> Peter tells me you have a meeting tonight, so here's an email with as
> much information as I can muster to hopefully allow you to consider
> this without requiring further details.
>
> BarCampMelbourne is an unconference, that is ideally really low cost
> or free for all participants. In previous years we have managed to
> make it free through sponsorship, but realise that this isn't always
> possible. For this reason, the ticket pricing it designed to cover 
> the
> complete cost of the event without sponsorship, with partial refunds
> given when sponsorship comes in. This means there is no financial 
> risk
> to running the event.
>
> In order to ensure maximum participation, we negate the likelihood of
> non-attendance of any participant by reducing the final ticket price
> to no less than $10, with a full refund (if funds suffice) given on
> the day of arrival. This provides an incentive for people to not pull
> out at the last minute and means we are less likely to be faced with 
> a
> situation where we have free spaces and participants who were turned
> down.
>
> As mentioned, historically, BarCampMelbourne has never run at a loss,
> often having surplus funds that have been fed back in to the open
> source community.
>
> This year, we already have $1,800 in confirmed sponsorship awaiting
> invoicing (I'm currently lacking an organisation to run this through
> or an account to pay it in to) and a further $2,500 of unconfirmed
> sponsorship that we expect to be confirmed in the next week. This 
> puts
> us in a position where the event is free for all participants.
> Additional funding will allow us offer additional benefits such as
> providing travel funds to those that wouldn't otherwise be able to
> attend.
>
> The current budget, for a two day event with accommodation, comes in
> at $4,304 based on:
> 2 days + accom: 50 people
> 2 days + no accom: 30 people
> 1 day only: 10 people
>
> This obviously varies based on ticket type quantities.
>
> This subcommittee will see me taking the position of coordinator and
> Peter Lieverdink that of treasurer.
>
> Thanks so much in advance. If you need any further information,
> please don't hesitate to contact me by email or on 0415 127 120.
>
> Cheers,
> Ben Dechrai
>
>
> On Wed, 11 Apr 2012 12:07:56 +1000, Ben Dechrai wrote:
>> Hi,
>>
>> It has been drawn to my attention that I can register a subcommittee
>> for BarCampMelbourne and would like to start the process. Can you
>> please let me know what you need?
>>
>> Thanks,
>> Ben Dechrai
>> LA member #821