[Linux-aus] 2011 SGM Miniutes

[John Ferlito]

2011 Linux Australia Special General Meeting

29 August 2011 at 6:00pm at Google, Pyrmont

Chair: John Ferlito

Minutes: Alice Boxhall

Present (8):

  John Ferlito (5 proxies held)
  Jeff Waugh (1 proxy held)
  Alice Boxhall (4 proxies held)
  Andrew Bennetts
  Mary Gardiner
  Silvia Pfeiffer (3 proxies held)
  Tim Ansell
  Julien Goodwin
  (Plus Vincent Gardiner, age 1)

Minutes
=======

Meeting opened at 6.18.

President's Welcome
-------------------

Presentation of Treasurer's Report
----------------------------------

John Ferlito presented a summary of the Treasurer's report, available online at
http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0007.pdf

Discussion of new accounting software, Xero.

Discussion of reasons for changing financial year.

Discussion of financials.

Question on financial year changeover: transition will happen by having a 9
month financial year ending in September. Followed by standard 12 month
financial years starting October 1st.

Motion: The membership accepts the 2010 treasurers report.
Moved by John Ferlito, seconded by Mary Gardiner.
Passed unanimously with two abstentions.

Presentation of Auditors Report
-------------------------------

No discussion of Auditor's report; report is available online at
http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0006.pdf.

Motion: The membership accepts the Auditors report.

Moved by John Ferlito, seconded by Mary Gardiner.
Passed unanimously with two abstentions.

Constitutional Changes
----------------------

John Ferlito gave a description of reasons for constitutional changes, as
discussed on the mailing list.

John Ferlito gave a description of each of the changes.

Notable changes:

  * A clause has been added that 20 members may call an SGM, or 5%, whichever
    is fewer;
  * Membership must be renewed by responding to email each year;
  * Financial year changed to October.


Motion: To replace Linux Australia's current constitution with the NSW Fair
Trading  Model constitution (Under the Associations Incorporation Act 2009).
https://github.com/linuxaustralia/constitution/blob/e50892799586bbcc5a76feefacb46fb905a61d3d/constitution.txt

Moved by John Ferlito, seconded by Tim Ansell.
Passed unanimously.

Motion: Change the financial year of the organisation to start on 1 October
https://github.com/linuxaustralia/constitution/commit/2748f80b89b4847ed79f9a52170d154ae6e7cc2d

Moved by John Ferlito, seconded by Julien Goodwin.
Passed unanimously.

Motion: Apply changes to the constitution to bring the constitution in line
with current practices
https://github.com/linuxaustralia/constitution/commit/7707b086bf74f1960eab7aae07a43be6837d3ca0

Moved by John Ferlito, seconded by Mary Gardiner.
Passed unanimously.

Motion: Apply changes to the constitution to allow for renewal of free
memberships
https://github.com/linuxaustralia/constitution/commit/0da6b2213f9896649cf10ec9fe898ca14b04571e

Moved by John Ferlitp, seconded by Mary Gardiner.
Passed unanimously.

Presentation of thank-you gift to Mary
--------------------------------------

Mary was presented with an Amazon gift certificate in recognition of her
extraordinary work in bringing the constitution up to date, as well as her many
other achievements while a council member.

Open to questions from floor and IRC
------------------------------------

No questions.

Meeting closed at 6:36pm.

Cheers,
John Ferlito
President, Linux Australia

-- 
John
Blog                             http://www.inodes.org
LCA2012                          http://lcaunderthestars.org.au