[Linux-aus] Minutes of Council Meeting 7th January 2015

Linux Australia Secretary secretary at linux.org.au
Mon Feb 9 20:03:18 AEDT 2015


Good Evening everyone,

Please find below the minutes for the Linux Australia Council Meeting 
held on the 7th of January prior to the AGM.

As always feedback and comments are warmly welcomed.

Kind Regards

Sae Ra


-------


    1. Meeting overview and key information


      Present

Ms. Kathy Reid, Mr. Francois Marier, Mr. Joshua Hesketh, Ms. Sae Ra 
Germaine (Minutes), Mr. Christopher Neugebauer


      Apologies

Mr. Hugh Blemmings, Mr. Josh Stewart


Meeting opened by Joshua Hesketh  at 1949hrs and quorum was achieved


      Key Stats

Stats not recorded this fortnight


      MOTIONthat the previous minutes of 17 December are correct


      Moved by Joshua Hesketh


      Seconded by Kathy Reid


      Carried unanimously


    2. Log of correspondence


      Motions moved on list


Nil motions moved on list this fortnight


      General correspondence

  *

    Council elections and nominations update
    Voting is in progress - to discuss any comms needed to encourage voting

  *

    Conflicts of interest in election nominations
    Discussions for the 2015 council to decide in regards to policy.
    MOTIONby KATHY REID that LA Council 2015 may wish to consider
    implementing a policy for declarations of conflict.
    SECONDEDby JOSHUA HESKETH
    CARRIEDunanimously

  *

    Annual General Meeting (AGM) update
    ACTION: Kathy to do draft AGM with office bearer reports to come in
    due course
    In Progress
    ACTION: Kathy to note Josh Stewart and Sae Ra Germaine as apologies

  *

    Office bearer reports and financial audit
    Treasurer and President reports are in progress
    Audit is in progress with the accountants
    UPDATE: Joshua’s Presidents’ report has been completed and sent out
    to the list.
    ACTION: Francois to complete Treasurer’s report and Audit
    ACTION:Audit to be signed after the AGM and sent to accountants.

  *

    Request to house LinuxSA hosting on Linux Australia servers from
    DAVID LLOYD
    ACTION: Kathy to make contact with David to acknowledge request
    ACTION: Joshua to shoulder tap the admin team and see what’s possible
    ACTION: Joshua to communicate with DAVID LLOYD and discuss outcome
    UPDATE: All communication has been completed, Admin team will do
    what they can then follow up once hardware is upgraded.


3. Review of action items from previous meetings

  *

    ACTION: Joshua to communicate with GEMMA ROSE DUBLAN regarding grant
    request
    Completed

  *

    Discussions with Rusty Wrench team around announcing nominations
    In progress
    ACTION: Need to ensure that Wrench will be in Auckland for awarding
    Joshua will take the action
    Completed

  *

    ACTION: Joshua Hesketh to seek closure reports on closed events,
    being DrupalGov, JoomlaDay Sydney, WordCampSydney
    UPDATE: WordCampSydney are still to order Speakers’ Gifts.

  *

    ACTION in progress with Admin team for 3 year spending plan for
    hardware replacement

  *

    ACTION with Josh Hesketh to ensure 3 year server support package in
    progress
    Actions are in progress with Admin Team
    UPDATE: Generally in progress.

  *

    Discussion of YouTube assets raised by KATHY REID based on
    discussions with TIM ANSELL
    ACTION: Josh Stewart to work through with Tim Ansell in due course
    In progress, Josh has been working with LCA2015 team on this too.
    Awaiting access to servers to continue, but generally in progress
    UPDATE: Access to YouTube accounts sorted, and metadata for missing
    4 LCA years has been found (2010, 2011, 2013, 2009), test uploads
    have been successful.
    Huge thanks are extended to LEON WRIGHT for his enormous efforts here.
    UPDATE: 2009 and 2010 have been uploaded, and now scrapers are being
    written for 2007 and 2008.
    UPDATE: In Progress


  *

    ACTION: brand/logo policy needs to go on backburner
    UPDATE: President’s report touches on this.


  *

    ACTION: We need to set up a VM to enable continuous delivery for
    conferences.
    ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
    UPDATE: In progress with admin team. LCA2016 are aware.
    UPDATE: We want to be smarter about how we do continuous integration
    with ZooKeepr, there is some discussion and work to be done here
    between Geelong LCA2016 team, Admin Team and Joshua. Dependent on
    Geelong deployment timeframes.
    Update: Discussion completed.

  *

    ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau
    announcements
    UPDATE: In progress


    4. Items for discussion

     1.

        LCA2015 update
        Sales are progressing well.  5 Days to go!


     2.

        LCA2016 update
        Presentation has been completed.


     3.

        LCA2017 update
        Announcement to be made at LCA2015
        ACTION: Joshua to announce on the closing ceremony of LCA2015

     4.

        PyCon AU update
        Site visits have been completed and to be announced.

     5.

        Drupal South
        ACTION: Joshua to touch base with DONNA BENJAMIN

     6.

        Drupal Gov
        Wrapped up

     7.

        DrupalCampSydney
        Wrapped up

     8.

        WordCampSydney
        Some financials to wrap up, Speakers’ Gifts in progress
        ACTION: To be picked up after LCA2015


    5. Items for noting
    Nil items for noting.


    6. Other business

  *

    Transfer of $AUD to $NZD given the falling $AUD
    For discussion of implications and a decision
    Noted.  No further action required. Cashflow is adequate.

  *

    Do we still need a Risk Register? Should we put some focus on it?
    ACTION: Kathy to update Risk Register and bring back to Council for
    review
    No update since last meeting
    Noted: For new 2015 council to consider.

  *

    Financial year closed

    IN PROGRESS: Francois to work with Auditor to sign off 2013/2014
    accounts

TO NOTE: Office Bearers to start thinking about Office Bearer reports 
for the AGM


  *

    Communication from Maggie from Wuhan Deepin Technology Co., Ltd.
    regarding hosting of the Deepin Distribution.

    To be considered by the Admin/Mirror Team
    ACTION: Kathy to respond and advise that this has been forwarded to
    the Admin team and will be considered after our busy period
    (linux.conf.au) has been completed.


7. In camera

Nil items were discussed in camera


Meeting Closed at 2011hrs

-- 

Sae Ra Germaine
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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