[Linux-aus] Minutes of Council Meeting 16 Jan 2014
Linux Australia Secretary
secretary at linux.org.au
Fri Jan 17 18:36:12 EST 2014
Pls find minutes of last night's Council meeting below - as always your
questions, feedback and concerns are warmly welcomed.
Council Minutes Thursday 16th January 2014
MINUTES Council Meeting
1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business
Meeting opened at 1946hrs by Mr Josh Hesketh
Present: Mr Josh Hesketh, Mr Francois Marier, Ms Kathy Reid, Mr Josh
Stewart, Mr Christopher Neugebauer, Ms Sae Ra Germaine
Apologies: Mr Hugh Blemings
1. Confirm accuracy of previous minutes and note any omissions or errata.
Confirm that the accuracy of;
Minutes of 17 December
MOTION by Josh Hesketh that the minutes of 17 December are complete and
accurate, seconded Francois, passed by a majority of Council with one
2. Log of correspondence
There have been 41 new members added since last meeting. Membership
stands at 3089 according to MemberDB
Grant application from Papua New Guinea Open Source Community from
UPDATE: There has been some discussion on the linux-aus list
regarding this grant request. The author has not yet responded.
Kathy confirmed that Isaac is now a registered member of LA.
Awaiting further information from ISAAC MANU.
Feedback from BRENDAN MOLLOY regarding Gender field on Membership
sign up form
UPDATE: Kathy has responded, indicating that we are planning on
doing work on MemberDB in 2014. A requirements doc has been started
for MemberDB to list the enhancements we would like to see in the
product. They are written as Agile stories.
ACTION: Council to review doc before face to face, deferred to face
to face for discussion
Grant request from NAT TORKINGTON for KangaFoo
FOR DISCUSSION and DECISION on grant request
UPDATE: This was discussed at length at Council 2013 at
linux.conf.au in Perth, considering many factors relevant to the
situation. Approval of this grant will be in large part dependent on
the budget situation.
DEFERREDuntil budget has been reviewed and budget position for 2014
Feedback received from JANET REID regarding proposed budget
FOR DISCUSSION and INPUT into budget
Feedback noted with thanks,
ACTION: Josh Hesketh to respond directly to JANET after further budget
Moderators for debian list on lists.linux.org.au
AWAITINGnotification of new moderators
Change of Planet feed request from SONIA HAMILTON
UPDATE: Sent to admin team for action, currently IN PROGRESS
GCLUG current status report from STEVE DALTON
FOR DISCUSSION on GCLUG becoming Subcommittee of LA
Council briefly discussed this, and noted the need for a proforma for
this sort of request. It was noted that there is some information on the
website around becoming a subcommittee. It was noted this page could be
updated with the insurance policy so LUGs thinking of becoming
subcommittees could evaluate whether this path is right for them.
DEFERREDfor discussion at next Council meeting
Request for mirror distribution for MANJARO distro from RINGO de KROON
UPDATE: Awaiting feedback from Mirror team, IN PROGRESS
Offer of assistance from ALEC SLOMAN
Council noted Alec's kind offer of assistance.
ACTION: Kathy to laiise with Alec, introduce to Media Subcommittee
Videos from other events getting uploaded to YouTube raised by
STEPHEN WALSH at AGM
FOR DISCUSSION and DECISION on next steps
Question from Mr STEPHEN WALSH noting that the Mirror Team
maintain a mirror of Debian, Ubuntu and other distributions
and videos of linux.conf.au, and given this should Linux
Australia pursue uploading of videos when outsourced to a
third party and not the committee
Mr HESKETH responded that he would prefer all videos uploaded from
conferences to the mirrors. He noted that as a community we help people
who are doing open source things who don't have as many skills. For
example, WordCamp don't have the tech skills to do video and might
choose to outsource to a third party. Mr HESKETH indicated that the
question required further consideration, as different conferences and
events have different requirements.
ACTION: Ms KATHY REID took back an action to have this tabled as a
discussion point at a future Council meeting.
UPDATE: Chris is following up the last two years' Pycon AU teams about
getting videos uploaded to the mirror.
It was discussed that we will need to liaise with
conferences/subcommittees in the future and have upload of videos to the
LA mirror as a condition of being umbrella'd by Linux Australia.
ACTION: Chris to check with RYAN VERNER to see if we can get Pycon AU
and Drupal DownUnder videos into the mirror
ACTION: Josh H to follow up Dee Teal regarding the WordCamp videos.
REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORKfor
Clinton is seeking information from our legal sources.
UPDATE:Kathy has responded to advise we are seeking legal advice.
DEFERREDto Council Face to Face for discussion as it is a complex issue.
Offer of assistance with anti Trans Pacific Partnership agreement
activities from PAUL GARDNER-STEPHEN
Council DISCUSSED the submission. Once something is drafted, Josh
Stewart will send to members to get their support / endorsement, and
if there is consensus, LA Council will endorse the submission.
3. Review of action items from previous meetings
(Refer Trello for action items and please update current status before
4. Items for discussion
Current budget status
Council DECIDED that final figures from Perth LCA2014 would
be awaited before determining a final budget, and will
consider the draft budget put forward by Francois during the
next few days. Further decision DEFERREDuntil next meeting
Organising Face to Face
Francois has sent around a sign up sheet to find the best weekend.
FOR DECISION on best weekend for Face to Face
DEFERREDuntil budget position is better known
Council Induction for Sae Ra and Chris
What's still outstanding?
Mailing list access
Google docs access
Induction complete, no further action required
LCA2014 closure activities
Invoice for Blue Hackers psychologist
Awaiting further information, no invoice received yet
Require clarification on whose budget it was coming out of, we currently
believe it is currently coming out of LA rather than LCA.
ACTION: Josh Hesketh to chat to Arjen and Clinton
ACTION: Kathy to note for discussion on expenditure process at Face to Face
Cherie Ellis has provided mage for website
ACTION: Josh H to update the Linux.org.au website
Sponsorship requests have gone to 80% of last year's
sponsors, but no accepts yet
ACTION: Josh to make contact with Josh Waihi touch base
ACTION: Kathy to make contact with Donna Benjamin regarding how LA can
assist with promotional efforts
ACTION: Josh Hesketh to contact LEANNE SHORB for post event wrap-up
(Leanne to send update once invoices paid)
Discussion around conference selection and continuation
subcommittee (re OSDC exec etc).
DEFERRED to Face to Face
5. Items for noting
6. Other business
7. In camera
Two items were discussed in camera and are not made public at this time.
secretary at linux.org.au
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
ABN 56 987 117 479
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