[Linux-aus] Minutes of Council Meeting 15 August 2013

[Linux Australia Secretary]

Good morning awesome folk,
For your reading pleasure we present the Minutes of Council Meeting 15 
August 2013,
As always your comments, feedback and questions are warmly welcomed,

With kind regards,
K.


---

Council Minutes Thursday 15 August 2013


MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business


Present: Mr Joshua 'El Presidente' Hesketh, Mr Hugh Blemings, Mr Clinton 
Roy, Mr Josh Stewart, Ms Bianca Gibson, Mr Francois Marier, Ms Kathy Reid


Quorum was achieved and the meeting

1. Confirm accuracy of previous minutes and note any omissions or errata

MOVE that the minutes from 01 August are correct

MOVED by El Presidente SECONDED by Josh Stewart, carried unanimously


2. Log of correspondence


  *

    In the period since 18 July (the date at which a member count was
    taken), 9additional members have joined Linux Australia. Membership
    now stands at 2973according to MemberDB.

  *

    Enquiry regarding conference networking from PAUL GARDNER-STEPHEN.
    Steve Walsh's details were provided.
    No further action required at this time.

  *

    GovHack post event report received via post (via PIA WAUGH). Noted
    with thanks, event outcomes were fantastic.
    No further action required at this time.

  *

    Enquiry from MATTHEW STURT from Gold Cost Convention Bureau
    regarding future linux.conf.au bid. Information provided regarding
    Gold Cost Linux User Groups.
    No further action required at this time.

  *

    Notice from KENNARDS SELF STORAGE regarding payment for storage.
    Kathy has followed up requesting a three month extension to rental.
    ACTION: Kathy to chase this up with Kennards Self Storage
    ACTION: Bianca to see what's in there if circumstances allow

  *

    Westpac banking correspondence for MICHAEL VAN DELFT. These have
    been forwarded to Michael and to Luke Woollard via Michael, and to
    Josh Hesketh.
    No further action required at this time.

  *

    Westpac banking fee notifications for merchant accounts. They will
    be automatically debited.
    No further action required at this time.

  *

    Enquiry from SASCHA GROß regarding UEFI secure boot
    ACTION: Hugh to follow up with John Ferlito and identify next actions


3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 
meeting)


4. Items for discussion


     1.

        Need to reschedule regular fortnightly Council meeting due to
        conflicting schedules
        DISCUSSION around which days are good for people. Tuesdays
        appear to be a good night for everyone instead of Thursdays.
        ACTION: Madame Secretary to move the meeting to Tuesdays instead
        of Thursdays, 1945hrs time slot remains in effect

     2.

        Aus Government open document format
        http://agimo.gov.au/2013/05/28/views-sought-on-annual-review-of-the-common-operating-environment-policy/
        Submissions are now closed, can be revisited in the future

     3.

        LCA2014 update
        Registrations will open soon. Papers Ctte are meeting in the
        near future to finalise presentations.

     4.

        LCA2015 bid submission update
        Dates for site visits are being negotiated with the bidding
        cities. Clinton is in Auckland for OSDC, which may be an
        opportunity to meet with the Auckland bid team. It will be
        difficult to meet with the Auckland team before OSDC because
        they will be prepping for OSDC.

     5.

        Update on AUIGF (PAUL SZYNDLER) - is any further action required?
        ACTION: El Presidente to follow up with PAUL SZYNDLER of auDA to
        identify current progress and any actions required. LA has not
        yet paid them the agreed sponsorship amount of $2000.

     6.

        Terms and conditions and Code of Conduct - getting them on to
        GitHub
        ACTION: El Presidente to put them on GitHub, and then to move a
        motion at next Council meeting to endorse them.

     7.

        OSDC working more closely with LA - feedback from BEN DECHRAI's
        email to linux-aus list
        The proposal has generally been favourable. Awaiting a formal
        motion from OSDC to become a subcommittee.
        No further actions required at this time.

     8.

        Member survey - assignment brief for outsourcing
        Discussion around timing of the survey - in that it would be
        ideal for the survey results to be compiled before nominations
        for the 2014 Council are opened. The assignment brief is
        generally ready for opening up to the community and possible
        commercial providers. Discussion was held around the next steps
        to progress this. Discussion was held around possible friction
        in the community if we were to pay commercially for this
        engagement. Council discussed approaches to progress this.
        ACTION: Kathy to take the scope of the survey to the community
        for feedback to get a feel for what the hot topics and useful
        questions would be.

     9.

        CampJS Sponsorship and event options
        CampJS has already occurred; Linux Australia support was not
        required at this time, but both parties are happy to work in
        partnership in the future.
        No further actions required at this time.

    10.

        Media subcommittee and Newsletter update
        We still haven't got a lot of support for the Media Subcommittee
        / Newsletter, many people are busy. Discussion around whether
        this could be an Internship opportunity, general consensus this
        would be difficult to manage and would be an administrative
        overhead. Bianca proposed seeking one-off articles from the
        community, collated by Council, rather than seeking a more
        onerous commitment.
        ACTION: Bianca to email linux-aus list seeking one-off articles

    11.

        Drupal South
        Progressing well, last report was good. Donna Benjamin and
        Andrew Ruthven providing mentoring with many thanks.

    12.

        Drupal Gov
        Progressing well, last report was good

    13.

        Joomla Day Sydney
        ACTION: El Presidente to follow up

    14.

        Follow ups to call for participation
        Webteam is a high priority here, we did have one volunteer and
        we've lost contact with them.
        ACTION: El Presidente to follow up



5. Items for noting


http://www.softwarefreedomday.org/- 35 days to go until Software Freedom Day


6. Other business


2 items were discussed in camera and are not disclosed to protect 
confidentiality

Meeting closed 2041hrs



-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au



Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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