[Linux-aus] Council Minutes 24th April 2013

Sat Apr 27 20:09:54 EST 2013

Hi everyone,
Please find below Council Minutes for 24th April.
As always your comments and feedback are warmly welcomed,
Kind regards,
Kathy

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Council Minutes Wednesday 24th April

MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business

For the purposes of clarity, Josh Hesketh is referred to in minutes as 
El Presidente. For the purposes of humour, Kathy Reid is referred to as 
Madame Secretary.

Meeting opened 1945hrs

Present: Mr Joshua Hesketh, Mr Hugh Blemings, Mr Francois Marier, Mr 
Josh Stewart, Ms Kathy Reid

Apologies: Mr Clinton Roy, Ms Biance Gibson

Quorum was achieved

1. Confirm accuracy of previous minutes and note any omissions or errata

MOVE that the minutes from 28th March are correct

SECONDED by Madame Secretary, passed unanimously

NOTED that the meeting scheduled for 11th April did not reach quorum and 
that it was rescheduled by consensus to Wed 24 April.

2. Log of correspondence

  *

    Membership - In the period since last meeting 28th March, there have
    been 5 applications for membership of LA. These have all been
    approved except from one applicant, who has yet to provide her last
    name as per the constitution. Membership stands at 2921 according to
    MemberDB.

  *

    Insurance policy renewals from HIMAN BHINDI at oamps

Paperwork has been sent by Hugh 23 April, has been received and has been 
passed to relevant insurers for processing. Waiting to hear back from 
the insurers.

  *

    Request from Open Food Web from KIRSTEN LARSEN and next actions

Request was discussed in terms of precedence, alignment with values of 
Linux Australia etc. Awaiting response from Kirsten to Brianna. 
Comfortable with hosting request, further information needed around 
developer time, licensing implications.

NOTED that Microsoft Word documents / .docx format is not ideal for a 
grant submission to Linux Australia :-)

MOTION Council to work with Admin Team to provide appropriate VPS to 
Open Food Web

SECONDED by Madame Secretary, passed unanimously

Decision on second part of project - funding developer time - is 
postponed until further information is provided, specifically a response 
to Brianna Laugher’s questions on the linux-aus mailing list

  *

    Request for Linux and Android information from DARREN MOORE

Kathy responded to Darren directly, no further action required

  *

    Information from BRIANNA LAUGHER regarding inaugural Australian
    Internet Governance Forum http://www.igf.org.au/. What next actions
    should we take to promote this?

Council noted their thanks to Brianna for passing this on. Strong 
support for this initiative. Noted that Internet NZ is an event partner. 
General consensus that we would like to support and promote this to our 
community. Discussion around formally approaching auDA to offer support 
and assistance, all in agreement. Possibly also one for the Media Team 
to assist with.

ACTION: El Presidente to work with Madame Secretary to draft an official 
letter of support to auDA

3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 
meeting)

Action items were reviewed for progress and next actions taken and 
actioned items noted as complete.

4. Items for discussion

LCA2013 wind up update

Generally under control

LCA2014 update

Progressing, Ghosts is this weekend

PyCon AU update

Progressing very well. Could use more assistance but is still 
progressing very well with thanks to Chris’ efforts.

Shaun’s travel request, update

With Clinton to chat with Shaun.

ACTION: El Presidente to follow up with Clinton and Shaun

Media subcommittee and Newsletter update

Council newsletter and getting this going - we have a draft at
http://wiki.linux.org.au/MediaTeam:Newsletter/2013April#Media_and_Communications_Subcommittee

ACTION: Madame Secretary to liaise with Brianna to seek review on draft

ACTION: Madame Secretary to send to Council for feedback also

TASLug elections

Under control

GovHack and promoting this to the wider community

General support indicated for this initiative, Linux Australia would 
like to assist/sponsor.

ACTION: El Presidente and Madame Secretary to work on a letter of 
support to GovHack

Hardware Freedom Day and putting this on a wider calendar of events

Noted, we can put this on the calendar of events in the future

Peter Lieverdink’s resignation from webteam and admin team

Council were unanimous in their deep gratitude for all of Peter’s efforts.

ACTION: Hugh to follow up a thank you gift for Peter

Committees

We need to do a call for volunteers for sub-committees, admin, webteam, 
mirror team essentially. General call for help on the webteam.

ACTION: El Presidente to do a call for volunteers for the Sub-committees.

Bianca taking a break

Council noted Bianca’s efforts with thanks

Joomla Day Sydney subcommittee

MOVE: That the Joomla Subcommittee is instantiated to run Joomla Day 
Sydney led by Tim Plummer as per email 19th February

MOVED by El Presidente, SECONDED by Francois, passed unanimously

5. Items for noting

  *

    Banking situation now mostly sorted: 4 signatories (Francois, Josh,
    Kathy, Hugh), 3 debit cards (Josh, Kathy, Francois), 3 token holders
    (Josh, Francois, Kathy), 2 account admins (Josh, Francois).

  *

    LCA2014 account is now “2 to sign” just like other LA accounts (with
    the exception of LCA2013).

6. Other business

DrupalGov Canberra

Council noted the request from CHRIS SKENE which didn’t make it on to 
the agenda prior to the meeting. In general all supportive.

ACTION El Presidente to speak with Chris Skene and have a chat about 
specifics

AUUG windup

ACTION: Hugh to work with them in terms of any handover tasks

Meeting closed 2100hrs

Next meeting: Thursday 9th May 1945hrs

-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479