[Linux-aus] 2011 SGM Miniutes

[Sarah Stokely]

Congrats all on the conclusion of a painful but necessary chapter in cleaning up the admin backbone of LA.
Thanks Mary for your work for LA and your very much appreciated Ada work. 
And may I ask, who on the LA c'tee can give advice on Xero? EFA may be in need of some accounting help. :)
Cheers,
Sarah

On 06/09/2011, at 5:57 PM, John Ferlito <johnf at inodes.org> wrote:

> 2011 Linux Australia Special General Meeting
> 
> 29 August 2011 at 6:00pm at Google, Pyrmont
> 
> Chair: John Ferlito
> 
> Minutes: Alice Boxhall
> 
> Present (8):
> 
>  John Ferlito (5 proxies held)
>  Jeff Waugh (1 proxy held)
>  Alice Boxhall (4 proxies held)
>  Andrew Bennetts
>  Mary Gardiner
>  Silvia Pfeiffer (3 proxies held)
>  Tim Ansell
>  Julien Goodwin
>  (Plus Vincent Gardiner, age 1)
> 
> Minutes
> =======
> 
> Meeting opened at 6.18.
> 
> President's Welcome
> -------------------
> 
> Presentation of Treasurer's Report
> ----------------------------------
> 
> John Ferlito presented a summary of the Treasurer's report, available online at
> http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0007.pdf
> 
> Discussion of new accounting software, Xero.
> 
> Discussion of reasons for changing financial year.
> 
> Discussion of financials.
> 
> Question on financial year changeover: transition will happen by having a 9
> month financial year ending in September. Followed by standard 12 month
> financial years starting October 1st.
> 
> Motion: The membership accepts the 2010 treasurers report.
> Moved by John Ferlito, seconded by Mary Gardiner.
> Passed unanimously with two abstentions.
> 
> Presentation of Auditors Report
> -------------------------------
> 
> No discussion of Auditor's report; report is available online at
> http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0006.pdf.
> 
> Motion: The membership accepts the Auditors report.
> 
> Moved by John Ferlito, seconded by Mary Gardiner.
> Passed unanimously with two abstentions.
> 
> Constitutional Changes
> ----------------------
> 
> John Ferlito gave a description of reasons for constitutional changes, as
> discussed on the mailing list.
> 
> John Ferlito gave a description of each of the changes.
> 
> Notable changes:
> 
>  * A clause has been added that 20 members may call an SGM, or 5%, whichever
>    is fewer;
>  * Membership must be renewed by responding to email each year;
>  * Financial year changed to October.
> 
> 
> Motion: To replace Linux Australia's current constitution with the NSW Fair
> Trading  Model constitution (Under the Associations Incorporation Act 2009).
> https://github.com/linuxaustralia/constitution/blob/e50892799586bbcc5a76feefacb46fb905a61d3d/constitution.txt
> 
> Moved by John Ferlito, seconded by Tim Ansell.
> Passed unanimously.
> 
> Motion: Change the financial year of the organisation to start on 1 October
> https://github.com/linuxaustralia/constitution/commit/2748f80b89b4847ed79f9a52170d154ae6e7cc2d
> 
> Moved by John Ferlito, seconded by Julien Goodwin.
> Passed unanimously.
> 
> Motion: Apply changes to the constitution to bring the constitution in line
> with current practices
> https://github.com/linuxaustralia/constitution/commit/7707b086bf74f1960eab7aae07a43be6837d3ca0
> 
> Moved by John Ferlito, seconded by Mary Gardiner.
> Passed unanimously.
> 
> Motion: Apply changes to the constitution to allow for renewal of free
> memberships
> https://github.com/linuxaustralia/constitution/commit/0da6b2213f9896649cf10ec9fe898ca14b04571e
> 
> Moved by John Ferlitp, seconded by Mary Gardiner.
> Passed unanimously.
> 
> Presentation of thank-you gift to Mary
> --------------------------------------
> 
> Mary was presented with an Amazon gift certificate in recognition of her
> extraordinary work in bringing the constitution up to date, as well as her many
> other achievements while a council member.
> 
> Open to questions from floor and IRC
> ------------------------------------
> 
> No questions.
> 
> Meeting closed at 6:36pm.
> 
> Cheers,
> John Ferlito
> President, Linux Australia
> 
> -- 
> John
> Blog                             http://www.inodes.org
> LCA2012                          http://lcaunderthestars.org.au
> 
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