[Computerbank] Suggestions for one step beyond.....

[Romana Challans]

OK, I opened my big mouth on healing, lets look at some practical solutions:

COMMITTEE COMMUNICATIONS:
Reminder email to all CAI, to reacquaint them with the web site, and gently 
reminding them where minutes live.

Ensuring there is meeting calendar on cai page - amended as dates changed

Emailed reminders that meeting has occured, check <url> for minutes etc (this 
could be templated, and even automated via scripting to occur a week after 
meeting.

All coordinators to ensure their reports are available online, and url posted 
to cai in advance - say two days before scheduled meeting

Agenda online two days before meeting - hence all submissions to be received 
efore then - perhaps we need a scripty thing to do this, to reduce the 
workload on our volunteer-only and heavily overworked secretary? Perhaps 
rotating responsibility through committee? 

GENERAL COMMITTEE STUFF:
Clear definitions of expected tasks for each role of Secretary, President, 
etc. We expect a great deal from those in somewhat tenuously defined roles, 
and from unpaid volunteers! Perhaps definition would ease unrealistic 
expectations, and provide those elected with clear understanding of 
expectations and tasks.

Don's suggestion of Candidacy Statements should definitely be looked at, for 
adoption into constitution if possible. Excellent idea - especially given the 
distribution over states of candidates!

Actually, lets look at Constitution. Goddess knows, we need it!

Clearer voting procedures. Secure online voting in advance possible? Passwords 
issued in advance for those unable to attend to cast their vote before day? 
(Computer generated and scripted for impartiality, of course!)

Rules for meeting procedures, and expected/acceptable behaviours for meetings. 
(Yes, i'm in desperate need there, arent i peeps?;)  )

COMMUNICATION:
Suggestion box - electronic would be good, anonymous if possible...

Developing mechanisms to handle disputes and tensions - so everyone has an 
equal voice. Some sort of gripes forum, with resolution the expected outcome.

Procdures for lodging formal grievances, and for handling same.

OTHER:
Define state structures adequately, and the processes within them, so all feel 
included and informed of process(es). (The current situation of ill defined 
consenus leads to much confusion and difficulty imho!)


What can we automate in these suggestions? What can we spread to other people, 
not just committee? What can other people contribute? Don and I have started 
the ball rolling - lets see what the rest of you gifted creative types can 
do!

r:)
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Romana Challans
GPG Key fingerprint =
F09E F80E 5DCA 9476 7753  9423 2CC7 81E8 4F07 1AD2

State Coordinator
Computerbank Australia Incorporated, SA Branch
http://sa.computerbank.org.au/

"No man is an island, entire of itself; every man is a piece of the 
continent, a part of the main."
(Meditation 17, John Donne)
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