<div dir="ltr">Hey Paul<div><br></div><div>You have some great ideas there, thanks.</div><div><br></div><div>Documenting roles, responsibilities, and processes helps attract and onboard volunteer organisers for future conferences.</div><div><br></div><div>During WordCamp 2019 and the COVID period, I spent time documenting this for WordCamps here in Australia. Each role is defined and includes the expectations, responsibilities, remote/local, estimated timeline, and time commitments. It's all documented in Trello and is moving to ClickUp as a resource for future Aussie WordCamp conference organisers</div><div><br></div><div><img src="cid:ii_m65z1enn0" alt="Speaker-Lead-Jo-Minney-on-WordCamp-Sydney-2024-Trello-01-21-2025_03_24_PM.jpg" width="533" height="562"><br></div><div><br></div><div>We had organisers from all over Australia, with at least half committed to attending locally on the conference days. It worked well.</div><div><br></div><div>We also had an info session similar to the one Sae Ra hosted. I covered the basics of organising a WordCamp conference, touching on roles, responsibilities and the timeline with Q&A for those interested.</div><div><br></div><div>You can't obligate a conference chair for one year to be an assistant chair for the following year. That's too much of a commitment and likely to scare off volunteers. However, adding them to an available group of experienced conference mentors answering questions would be ideal.</div><div><br></div><div>Having these sorts of resources at hand for EO could help future volunteer organisers gain an overview of what's involved and help to see a few more hands being raised. 🤚</div><div><br></div><div>Wil.</div></div><br><div class="gmail_quote gmail_quote_container"><div dir="ltr" class="gmail_attr">On Tue, Jan 21, 2025 at 3:01 PM Paul Wayper via linux-aus <<a href="mailto:linux-aus@lists.linux.org.au">linux-aus@lists.linux.org.au</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><u></u>
<div>
<p>Hi all,</p>
<p>Picking up a bunch of ideas that we talked about in the LA
meeting.</p>
<p>I think the main thing we should be looking at is: how do we
build a sustainable, maintainable process for running Everything
Open conferences.</p>
<p>One idea I'd like to see is a essentially a sub-committee formed
from people who plan to run upcoming EO conferences. Some jobs,
like venues and dinners, need to be people in the location of the
next conference. Some, like treasurer and sponsorship and
volunteer coordinator, could be longer term roles with people that
could be elsewhere. Some might be an 'apprentice' or 'learner'
role - e.g. the chair for EO27 might be an assistant chair for
EO26.</p>
<p>I'm aiming for continuity, maintainability, and long term
knowledge retention.</p>
<p>I'm interested in running EO26 in Canberra; I know Arjen is
interested in EO26 on the Sunshine Coast. We don't need to fight
over this :-) I think it's more useful for us to get together and
form a group that can run EO and then work out what teams and
venue options might be available.</p>
<p>What do people think of those ideas so far?</p>
<p>Hope this helps,</p>
<p>Paul<br>
</p>
</div>
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