<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto"><div dir="ltr"><meta http-equiv="content-type" content="text/html; charset=utf-8">Hi Jonathan,<div><br></div><div><span style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0);">Just an FYI as our president advised people to read the rules so I did. </span></div><div><font color="#000000"><span style="caret-color: rgb(0, 0, 0);"><br></span></font><div>I wasn't talking about whether it could be held online but rather the <b><i>time</i></b> when it must be held. </div><div>Part of the query is because there is a conference that is in mid March and as you pointed out usually the AGM is held around the conference. </div><div><br></div><div>My reason is because the constitution states it must be held within 6 months of end of financial year. (See section 23.1.a)</div><div><font face="Helvetica"><span style="font-style: normal;"><font color="#000000">As our constitution is a little out of date it states extensions are requested from the <span style="caret-color: rgb(78, 78, 80); -webkit-text-size-adjust: 100%; background-color: rgb(255, 255, 255);">Director-General of the Department of Services, Technology and Administration, which </span></font><span style="color: rgb(0, 0, 0);">no longer exists. </span></span></font></div><div><font face="Helvetica"><span style="font-style: normal;"><span style="color: rgb(0, 0, 0);">Luckily we can consult the Regulations, which states to look at the </span><span style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); -webkit-text-size-adjust: auto;">Act, section 37(2)(b) which says the secretary of numerous departments. </span></span></font></div><div><font face="Helvetica"><span style="font-style: normal;"><span style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); -webkit-text-size-adjust: auto;">The constitution may need to be updated to reflect the correct Act and remove the date of the regulations and instead just refer to them. </span></span></font></div><div><font face="Helvetica"><span style="font-style: normal;"><span style="caret-color: rgb(0, 0, 0); color: rgb(0, 0, 0); -webkit-text-size-adjust: auto;"><br></span></span></font></div><div>Our association’s FY ends on 30 Sept as stated in s43. (As pointed out already). </div><div><br></div><div>Therefore if was due to be held after the conference it needed to be very soon as it needs to be before 31 March. </div><div><br></div><div><span style="background-color: rgba(255, 255, 255, 0);">Regards,</span></div><div><div dir="ltr"><span style="background-color: rgba(255, 255, 255, 0);">Marcus Herstik<br><br>M: <span dir="ltr" style="text-decoration: underline;">0405-569-466</span><br>A: <span dir="ltr" style="text-decoration: underline;">P.O. Box 2443, Burleigh Waters, QLD, 4220</span></span></div><div dir="ltr"><br><blockquote type="cite">On 16 Oct 2022, at 4:17 pm, Jonathan Woithe <jwoithe@just42.net> wrote:<br><br></blockquote></div><blockquote type="cite"><div dir="ltr"><span>Hi Marcus</span><br><span></span><br><span>On Sun, Oct 16, 2022 at 03:43:35PM +1000, Marcus Herstik via linux-aus wrote:</span><br><blockquote type="cite"><span>Also, I am rather interested as to when the council is planning on holding</span><br></blockquote><blockquote type="cite"><span>its AGM as it now has no conference at which to hold it.</span><br></blockquote><span></span><br><span>The 2022 Linux Australia AGM was not held during the online LCA 2022</span><br><span>conference. It was held a week or so before, so those involved in running</span><br><span>and attending the online conference didn't have to juggle multiple systems</span><br><span>simulateously. There is no constitutional requirement to hold the AGM at an</span><br><span>in-person conference. Historically it happened to be convenient to do so</span><br><span>because the timing generally matched up. That said, there was an LCA held</span><br><span>in April (Canberra 2005 I think) and I can't recall how the LA AGM was</span><br><span>handled in that year.</span><br><span></span><br><blockquote type="cite"><span>Can the council provide some indication as to when it intends to do so?</span><br></blockquote><span></span><br><span>The next Linux Australia AGM is scheduled for January 2023. The AGM is due</span><br><span>in January so that is when it will be held (as has been the case for as long</span><br><span>as I can remember off-hand). It will be an online meeting, as was done in</span><br><span>2021 and 2022. The Annual Report will be prepared in November/December and</span><br><span>the notice of the AGM and call for nominations will be sent to all members</span><br><span>at the appropriate time. All of this is as per the standard procedures and</span><br><span>timelines that Council have used for many years.</span><br><span></span><br><blockquote type="cite"><span>(They may want to check the constitution and the act too.)</span><br></blockquote><span></span><br><span>The LA constitution permits the AGM to be online. I can assure you that</span><br><span>this was checked and confirmed in the lead up to the 2021 AGM. I cannot</span><br><span>think of anything else that needs to be checked in the constitution or act</span><br><span>in relation to the subject at hand - if you can let me know what else needs</span><br><span>to be looked at I'll be happy to follow it up for you.</span><br><span></span><br><span>Regards</span><br><span> jonathan</span><br></div></blockquote></div></div></div></body></html>