<div dir="ltr">Hi Will (and the LA council),<div><br></div><div>I would personally recommend that LA <b>*not*</b> fund this grant request at this moment. I would recommend funding such a grant request only after the Wordcamp people have reliably produced videos for their user groups for 6 events in a row.</div><div><br></div><div>This however would leave Wordcamp with a "chicken and egg" problem -- they can't get equipment until they have videos and they can't get videos until they have equipement. As this group is in Sydney, I have a proposal to solve this problem.</div><div><br></div><div>I'm willing to <b>lend</b> the Wordcamp group the following equipment (on a permanent basis) to allow them to produce high quality recordings;</div><div> * 1 x Wireless microphone receiver</div><div> * 1 x Lapel microphone</div><div> * 1 x USB Audio capture mixer</div><div> * 1 x Numato Opsis board (in case with power supply and cables) for capturing high quality recording of the presentation</div><div> * 1 x HV30 Canon camera for speaker capture</div><div> * 1 x Lenovo Laptop for recording</div><div><br></div><div>The expectation would be the gear is returned (in working order) if recordings are not produced or the user groups stop meeting. You might also notice that this equipment is very similar to the kit used to record <a href="http://Linux.conf.au">Linux.conf.au</a> and PyCon Australia. This setup will allow them to produce videos of the same quality level as found at these conferences.</div><div><br></div><div>As the setup is almost identical to that which will be used at LCA2017, I would highly recommend that someone from the Wordcamp group attend LCA2017 and volunteer to be part of the A/V team to get a better understanding of how this equipment can be used and some hands on experience.</div><div><br></div><div>Will, how does that sound?</div><div><br></div><div>Tim 'mithro' Ansell</div><div><br></div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote">On 2 December 2016 at 14:25, Wil Brown <span dir="ltr"><<a href="mailto:wil@zeropointdevelopment.com" target="_blank">wil@zeropointdevelopment.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Hi Tim<div><br></div><div>Thanks for the follow up questions. Here are my responses.</div><span class=""><div><br></div><div><span style="font-size:12.8px"><b> * What existing hardware do you have and how is it currently being used?</b></span><br></div></span><div><span style="font-size:12.8px">We have three meetups per month in the Sydney CBD, North Sydney TAFE college and a startup office in Parramatta.</span></div><div><span style="font-size:12.8px">The CBD venue has a static wall mounted camera accessible by USB. Unfortunately we cannot control position or zoom and the built-in mic pics up the audience as it is mounted on a beam in the middle of the room.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">The two other venues have no built-in camera and the other organisers don't have videos cameras (just phones and photo cameras).</span></div><span class=""><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px"><b> * Can you provide a link to any existing videos that you have published?</b></span><span style="font-size:12.8px"><br></span></div></span><div><span style="font-size:12.8px">We have no existing videos as we don't have the hardware to record.</span></div><span class=""><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px"><b> * Can you provide information on who will be doing the recording, editing and publishing of your videos?</b></span><span style="font-size:12.8px"><br></span></div></span><div><span style="font-size:12.8px">Our thoughts on recording would be that it would initially be in the CBD and North Sydney locations as there is an organiser overlap of video editing experience.</span></div><div><span style="font-size:12.8px">We would set the camera up in a static position to record speaker and screen and use a radio mic to capture audio into the camera. I believe all Sony video cameras have an external mic input.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">Both myself and James Carmody have experience with video editing - adding titles, splitting video, synchronizing audio and compressing using Adobe Premier. We're currently editing the WordCamp Sydney videos getting them ready for publishing to <a href="http://wordpress.tv" target="_blank">wordpress.tv</a></span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">We can talk to the Parramatta organisers to see if anyone has editing experience, however, there is uncertainty whether that meetup group will continue in 2017. We have an organisers meeting mid December to plan the next 6 months.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">There is the possibility that we will be creating a new WordPress developers workshop meetup group in 2017, lead by myself initially - TBC.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">I understand about the excitement factor of getting new toys only for them not to be used. We don't want that to happen. Kristen, who lead the North group and I who lead the CBD group have run the meetup for almost 5 years now. We have a second organiser present at each meetup, however, both Kristen and I attend North and CBD groups so there are usually at least three organisers at any given meetup, so recording person resources are not an issue.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">I have tried several times to use the wall-mounted camera in the CBD office to take the video and syncronize audio from a radio mic recorded onto the laptop but timing differences in the device frequencies meant that the audio track and the video ended up slipping out of sync on longer presentations. Having the audio link into the same recording device (camera) would stop that issue from happening.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">I agree that video quality is not the only deliverable when putting together a video, however the cameras we have at our disposal are very poor quality, or do not have the storage capacity to record a 30min presentation which is why we have not produced any video content thus far.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">If we were to buy a video camera for this purpose I would prefer it to be a decent HD quality product and something that can last over time. We don't quite need to go 4K yet though! :)</span><br></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">Presentation slides will be linked to from the video which we will publish on YouTube - this format seems to work well on <a href="http://wordpress.tv" target="_blank">wordpress.tv</a>. We don't quite have the time, resources or hardware budget to do in-video slide presentations.</span></div><div><span style="font-size:12.8px"><br></span></div><div><b><span style="font-size:12.8px">*</span><span style="font-size:12.8px"> H</span><span style="font-size:12.8px">ave you tried reaching out to other groups in Sydney?</span></b></div><div><span style="font-size:12.8px">The other tech groups that we go to or organisers we know do not have a video kit. The ones that do produce videos are fortunate enough to hold their meetups in office spaces that are set up for producing AV content.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">There is talk that the WordPress Community (formally WordPress Foundation) are thinking of putting together a video kit for Asia-Pacific use (they already have one for US and EU), however it is unlikely we as a local meetup group would be able to get access to that. It would likely only be for WordCamp conferences.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">I hope that helps you understand the position we are in and the request that we have made however </span><span style="font-size:12.8px">I completely understand if the council thinks the investment is not a good choice at this time.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">If you need me to further explain any part then I'm happy to do and you can give me a call on <a href="tel:0423%20526%20829" value="+61423526829" target="_blank">0423 526 829</a> or follow up on email.</span></div><div><span style="font-size:12.8px"><br></span></div><div><span style="font-size:12.8px">Regards,</span></div><div><span style="font-size:12.8px">Wil.</span></div><div><br></div></div><div class="HOEnZb"><div class="h5"><div class="gmail_extra"><br><div class="gmail_quote">On 1 December 2016 at 18:34, Tim Ansell <span dir="ltr"><<a href="mailto:mithro@mithis.com" target="_blank">mithro@mithis.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr">Hi Will,<div><br></div><div>A bunch of questions,</div><div><br></div><div> * What existing hardware do you have and how is it currently being used?<br></div><div> * Can you provide a link to any existing videos that you have published?</div><div> * Can you provide information on who will be doing the recording, editing and publishing of your videos?<br></div><div><br></div><div>Purchasing a camera is the easy part, unless you have a dedicated group of individuals who are doing recording you won't get any results (let alone usable ones). Typically what happens is that new equipment is purchased, someone gets excited about doing the recording, they record one or two events and then the equipment ends up collecting dust.</div><div><br></div><div>Camera quality is also the *least* important part of capturing technical content, both the audio quality and slide capture quality is significantly more important and generally it is more sensible to invest money towards those. You have described your current setup, so it is unclear to me if you already have those areas covered already.</div><div><br></div><div>Lastly, have you tried reaching out to other groups in Sydney? You might find that /someone/ has a large amount of recording equipment and would be interested in helping groups that are excited about recording their proceedings.</div><div><br></div><div>Tim 'mithro' Ansell</div><div><br></div></div><div class="gmail_extra"><br><div class="gmail_quote"><div><div class="m_-7889909846465144532h5">On 1 December 2016 at 17:42, Linux Australia Vice President <span dir="ltr"><<a href="mailto:vice-president@linux.org.au" target="_blank">vice-president@linux.org.au</a>></span> wrote:<br></div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="m_-7889909846465144532h5">
<div bgcolor="#FFFFFF" text="#000000">
<p>As a matter of due diligence, I can confirm the following
financials for WordCamp Sunshine Coast and WordCamp Sydney (the
latter which Wil ran with the excellent help of Kristen Symonds as
Treasurer).</p>
<ul>
<li>Overall profit WordCamp Sydney: $21,348<br>
</li>
<li>Overall profit WordCamp Sunshine Coast: $6449</li>
</ul>
<p>These amounts are inclusive of an amount we require events to
return to LA for assistance with items such as insurance, bank
fees, auditing and so on. <br>
</p>
<p>The approved budget for 2016-2017 financial year includes an
amount of $15k for grants and donations, and $10k of this is
earmarked for Software Freedom Conservancy (we've been waiting to
see if $AUD to $USD becomes more favourable, alas not). So, a $2k
grant here would leave $3k remaining in the grants budget. <br>
</p>
<p>TL;DR, this is within budget and represents no financial imposte
to LA. <br>
</p>
<p>Kind regards,</p>
<p>Kathy<br>
</p><div><div class="m_-7889909846465144532m_4884668009265379399h5">
<p><br>
</p>
<p><br>
</p>
<div class="m_-7889909846465144532m_4884668009265379399m_-7746242902770863710moz-cite-prefix">On 01/12/16 16:45, Wil Brown wrote:<br>
</div>
</div></div><blockquote type="cite"><div><div class="m_-7889909846465144532m_4884668009265379399h5">
<div dir="ltr">Date: December 1st, 2016<br>
<br>
Project Name: WordPress Sydney Video Camera<br>
<br>
Aim of Project: To obtain a good HD quality video camera to
record presentations at local meetups and connected events.<br>
<br>
Person Responsible for Request: Wil Brown<br>
<br>
Request:
<div>As co-organiser of the WordPress Sydney meetup and lead
organiser of WordCamp Sydney conferences I would like to apply
for a $2000 grant to purchase a good HD quality video camera
and accessories (bag, tripod, mic, SD cards) for our meetup
events and related events such as WordCamp Sydney and
MeetupMixup Sydney.</div>
<div><br>
<div>The aim would be to publish presentations via YouTube to
further engage with the WordPress and open source community.</div>
<div><br>
</div>
<div>The camera would get good use at our WordCamp events as a
hall cam to engage directly with attendees.</div>
<div><br>
</div>
<div>Kind regards,</div>
<div>Wil.</div>
<div><br>
</div>
<div>-- <br>
<div class="m_-7889909846465144532m_4884668009265379399m_-7746242902770863710gmail_signature">
<div dir="ltr">
<div>
<div dir="ltr">
<div><font size="2">Wil Brown</font><br>
<div>
<div style="font-size:small"><br>
</div>
<div><b style="font-size:small"><font color="#666666">Web Developer, WordPress
Consultant & Speaker<br>
</font></b><b><font color="#666666">Zero
Point Development</font></b><b style="font-size:small"><font color="#666666"> - We</font></b><font size="2"> </font><font style="font-size:larger" color="#ff0000">♥</font><font size="2"> </font><b style="font-size:small"><font color="#666666">WordPress</font></b><b style="font-size:small"><font color="#666666"><br>
</font></b></div>
</div>
<div><b style="font-size:small"><font color="#666666"><br>
</font></b></div>
<div><b style="font-size:small"><font color="#666666">Skype: DeveloperWil m. 0423
526 829 p. +61 (0)2 809 13634</font></b></div>
<div style="font-size:small"><b><font color="#666666"><br>
</font></b></div>
<div style="font-size:small"><font color="#666666"><b><a href="http://zeropointdevelopment.com" target="_blank">zeropointdevelopment.com</a> |
<a href="https://twitter.com/DeveloperWil" target="_blank">@DeveloperWil</a></b></font></div>
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</div>
<div style="font-size:small"><b style="color:rgb(102,102,102)">Join us at <a href="http://www.wpsydney.com.au/" style="color:rgb(17,85,204)" target="_blank">WordPress
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<fieldset class="m_-7889909846465144532m_4884668009265379399m_-7746242902770863710mimeAttachmentHeader"></fieldset>
<br>
</div></div><pre>______________________________<wbr>_________________
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</blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="m_-7889909846465144532gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><font size="2">Wil Brown</font><br><div><div style="font-size:small"><br></div><div><b style="font-size:small"><font color="#666666">Web Developer, WordPress Consultant & Speaker<br></font></b><b><font color="#666666">Zero Point Development</font></b><b style="font-size:small"><font color="#666666"> - We</font></b><font size="2"> </font><font color="#ff0000" style="font-size:larger">♥</font><font size="2"> </font><b style="font-size:small"><font color="#666666">WordPress</font></b><b style="font-size:small"><font color="#666666"><br></font></b></div></div><div><b style="font-size:small"><font color="#666666"><br></font></b></div><div><b style="font-size:small"><font color="#666666">Skype: DeveloperWil m. <a href="tel:0423%20526%20829" value="+61423526829" target="_blank">0423 526 829</a> p. +61 (0)2 809 13634</font></b></div><div style="font-size:small"><b><font color="#666666"><br></font></b></div><div style="font-size:small"><font color="#666666"><b><a href="http://zeropointdevelopment.com" target="_blank">zeropointdevelopment.com</a> | <a href="https://twitter.com/DeveloperWil" target="_blank">@DeveloperWil</a></b></font></div></div><div style="font-size:small"><br></div><div style="font-size:small"><b style="color:rgb(102,102,102)">Join us at <a href="http://www.wpsydney.com.au/" style="color:rgb(17,85,204)" target="_blank">WordPress Sydney</a></b></div></div></div></div></div>
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