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Good Evening everyone,<br>
<br>
Please find below the minutes for the Linux Australia Council
Meeting held on the 17th June 2015.<br>
<br>
As always feedback and comments are warmly welcomed.<br>
<br>
Kind Regards,<br>
<br>
Sae Ra<br>
<br>
--------<br>
<b>Meeting overview and key information</b><br>
<br>
<i>Present</i><i>:</i><br>
<br>
Josh Hesketh, Sae Ra Germaine, Christopher Neugebauer, Craige
McWhirter, Josh Stewart, James Iseppi<br>
<br>
<i>Apologies:</i><br>
<br>
Tony Breeds<br>
<br>
Meeting opened by Josh H at 1949hrs and quorum was achieved<br>
<br>
MOTION that the previous minutes of 03 June are correct<br>
<br>
Moved: Josh H<br>
<br>
Seconded: Chris<br>
<br>
Passed Unanimously<br>
<br>
<b>Log of correspondence</b><br>
<br>
<b>Motions moved on list</b><br>
<br>
Nil<br>
<br>
<b>General correspondence</b><br>
<ul>
<li>GovHack 2015 as a subcommittee</li>
<ul>
<li>MOTION by Josh H We accept GovHack as an LA Sub-Committee
with the task of running GovHack at a national level with:</li>
<ul>
<li>Geoff Mason - lead</li>
<li>Alysha Thomas</li>
<li>Pia Waugh - as the liaison to LA</li>
<li>Sharen Scott</li>
<li>Diana Ferry</li>
<li>Alex Sadleir</li>
<li>Richard Tubb</li>
<li>Jan Bryson</li>
<li>Keith Moss<br>
Under the Sub-committee policy v1 to allow the committee to
run with autonomy and to use an external entity for
administration.</li>
<li>Seconded Chris</li>
<li>Passed Unanimously</li>
</ul>
<li>The old Subcommittee policy will need to come into effect </li>
</ul>
<li>Invoice from LESLIE POOLE - Reminder notice from Donna and
Leslie have arrived.</li>
<ul>
<li>Supporting the Drupal Accelerate fund</li>
<li>UPDATE: In Progress. Tony to process in Xero</li>
</ul>
<li>Admin Team draft budget from STEVEN WALSH</li>
<ul>
<li>UPDATE: To be discussed when Tony is available and Council
Budget has been revised.</li>
<li>Also includes the requirement of a wildcard cert for
*.linux.org.au</li>
<li>MOTION by Josh H accepts the expenditure of $150 per year on
a wildcard SSL certificate on linux.org.au</li>
<li>Seconded: James Iseppi</li>
<li>Passed unanimously.</li>
<li>UPDATE: Awaiting for a more firm budget<br>
</li>
</ul>
</ul>
<b>Review of action items from previous meetings</b><br>
<ul>
<li>Email from DONNA BENJAMIN regarding website and update to D8
or possible rebuild.</li>
<ul>
<li>Discussion held about means of finding people willing to
assist with both the maintenance of the website platform as
well as the content available on this.</li>
<li>JOSH H to speak to Donna regarding this</li>
<li>UPDATE: Ongoing</li>
<li>UPDATE: to be moved to a general action item. To do a call
for help to work on the website. Could this be treated as a
project.</li>
<li>We need to at least get the website to D8 and automate the
updating process.</li>
<li>ACTION: Josh to get a backup of the site to Craig</li>
<li>ACTION: Craige to stage the website to see how easy it is to
update.</li>
<li>UPDATE: Craige to log in to the website to elevate
permissions.</li>
</ul>
<li>ACTION with Josh Hesketh to ensure 3 year server support
package in progress</li>
<ul>
<li>Actions are in progress with Admin Team</li>
<li>UPDATE: A budget will be put forward by the admin team. An
initial online hackfest has been conducted. Pending item.</li>
<li>UPDATE: Ongoing.<br>
</li>
</ul>
</ul>
<ul>
<li>ACTION: Josh H and Tony to assess an appropriate amount to
transfer funds back from NZ to Australia.</li>
<ul>
<li>Update: In progress</li>
<li>Update: To be done on friday.<br>
</li>
</ul>
</ul>
<ul>
<li>ACTION: Josh H to check with PyconAU to check their budgetary
status.</li>
<ul>
<li>UPDATE: Budget looks fine and trust the treasurer’s
accounting abilities.</li>
<li>ACTION: JOSH to seek actuals in budget from PyconAU
committee</li>
<li>UPDATE: Completed</li>
<li>Update: to be removed from agenda<br>
</li>
</ul>
</ul>
<ul>
<li>ACTION WordCamp Brisbane - JOSH H to contact Brisbane members
who may possibly be able to attend conference closing</li>
<ul>
<li>ACTION: Sae Ra to send through notes on what to say to
James.</li>
<li>UPDATE: James delivered a thank you message to WordCamp.</li>
<li>WordCamp was a successful event. Thank you to the
organisers.</li>
<li>ACTION: Josh H to get a wrap up/closing report<br>
</li>
</ul>
</ul>
<ul>
<li>Potential Sponsorship of GovHack.</li>
<ul>
<li>More information is required on the types of sponsorship
that LA can look at.</li>
<li>Clarify with GovHack. LA may not be able to sponsor a prize
as you would also need to</li>
<li>UPDATE: Criteria would need to be developed. LA would be
able to provide their own judge. Josh S to come with some
wording and criteria motion to be held on list.</li>
<li>Value of the prize also to be discussed after budget has
been analysed by Josh H and Tony B.<br>
<br>
</li>
</ul>
<li>ACTION: Josh H to follow-up on Invoices from WordCamp Sydney<br>
</li>
</ul>
<b>Items for discussion</b><br>
<ul>
<li>LCA2016 update</li>
<ul>
<li>CFP has opened and going very well.</li>
</ul>
<li>LCA2017 update</li>
<ul>
<li>Nothing to report</li>
</ul>
<li>PyCon AU update</li>
<ul>
<li>Registrations opened. Early birds are looking to sell out
very quickly.</li>
<li>Sponsorship is looking good</li>
<li>ACTION: Sae Ra to approve payment</li>
</ul>
<li>Drupal South</li>
<ul>
<li>ACTION: Follow-up on DrupalSouth 2016 enquiry. will need to
setup a sub-committee</li>
<li>UPDATE: To work out the sub-committee details with
organisers.</li>
</ul>
<li>WordCamp Brisbane</li>
<ul>
<li>Seeking a closure report</li>
</ul>
<li>OSDConf</li>
<ul>
<li>ACTION: Josh H to follow-up on budget status<br>
</li>
</ul>
</ul>
<b>Items for noting</b><br>
Nil items for noting<br>
<br>
<b>Other business</b><br>
<ul>
<li>Backlog of minutes</li>
<ul>
<li>ACTION: Josh H to help Sae Ra with updating the website and
mailing list.</li>
<li>UPDATE: Ongoing.</li>
<li>UPDATE: Completed.</li>
<li>MOTION by Josh H Minutes to be published to
planet.linux.org.au</li>
<ul>
<li>Seconded: Craige</li>
<li>Passed unanimously</li>
</ul>
</ul>
<li>Bank account balances need rebalancing</li>
<ul>
<li>ACTION: Tony to organise transfers to occur including NZ
account.</li>
<li>Appropriate treasurers to be notified.</li>
<li>UPDATE: to be discussed on friday</li>
</ul>
<li>Membership of auDA</li>
<ul>
<li>Relationship already exists.</li>
<li>LA has the potential to influence the decisions that are
made.</li>
<li>ACTION: Council to investigate and look into this further.
To be discussed at next fortnight.</li>
</ul>
<li>ZooKeepr</li>
<ul>
<li>David would like to keep working on ZooKeepr.</li>
<li>We will need to find a solution that does not block
volunteers from helping work on ZooKeepr.</li>
<li>ACTION: James to look at ZooKeepr</li>
<li>ACTION: Josh S to catch up with David Bell regarding the
documentation.</li>
</ul>
<li>Grant Request from Kathy Reid for Renai LeMay’s Frustrated
State</li>
<ul>
<li>MOTION by Josh H given the timing the council has missed the
opportunity to be involved in the Kickstarter campaign. The
council believes this project is still of interest to its
members and will reach out to Renai on what might be helpful
in an in kind, financial or other way. Therefore the grant
request is no longer current and to be closed.</li>
<ul>
<li>Seconded Sae Ra Germaine</li>
<li>Passed unanimously</li>
</ul>
<li>ACTION: Josh S to contact Renai<br>
</li>
</ul>
</ul>
<b>In camera</b><b><br>
</b><br>
2 Items were discussed in camera<br>
<br>
2041PM close.<br>
<pre class="moz-signature" cols="72">--
Sae Ra Germaine
Secretary
Linux Australia
<a class="moz-txt-link-abbreviated" href="mailto:secretary@linux.org.au">secretary@linux.org.au</a>
<a class="moz-txt-link-freetext" href="http://linux.org.au">http://linux.org.au</a>
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479</pre>
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