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Hello Ben,<br>
<br>
My apologies for the slow reply. Last teleconf we approved BarCamp
Melbourne as a subcommittee[0].<br>
<br>
None of our subcommittees actually have an expiry date. They just
tend to naturally retire after they have finished their job. So
while not explicitly calling it an on-going subcommittee you can
consider it as such.<br>
<br>
I'll have a chat to you off-list to get you set up with what you
need.<br>
<br>
Cheers,<br>
Josh<br>
<br>
[0]
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<a href="http://linux.org.au/meeting/2013-02-14">http://linux.org.au/meeting/2013-02-14</a><br>
<br>
<div class="moz-cite-prefix">On 12/02/13 14:05, Ben Dechrai wrote:<br>
</div>
<blockquote cite="mid:5119B174.1070101@dechrai.com" type="cite">
<pre wrap="">No worries, thanks for the update. My only thoughts on on-going was it
may be easier from an LA admin point of view in terms of bank account
allocation.
Cheers,
B
On 11/02/13 16:53, Joshua Hesketh wrote:
</pre>
<blockquote type="cite">
<pre wrap="">Hi Ben,
To be honest I'm not entirely sure where we landed with that. I believe
you still have access to everything based off the previous barcamp that
was ran. It seems like this item got lost in the transition of a new
council so I must apologise for that.
We'll discuss it on Thursday night which will be our first teleconf for
the new council. (Kathy, could you please add it to the agenda).
My feeling is that this is a bit of a no-brainer and we'd be happy to
support it. However I'm not sure if we would want it supported as an
on-going committee. For example, not even LCA is an ongoing committee as
the members are new every year. Personally I'd prefer to just have a
simple email each year saying "this is the new team" and we can go from
there.
Your thoughts?
Once again I apologise for the confusion. The tweet is (as far as I
know) slightly incorrect as we are not 'sponsoring' the barcamp. It is
more that barcamp is a Linux Australia ran event and that we are
supporting it.
Cheers,
Josh
On 10/02/13 13:07, Ben Dechrai wrote:
</pre>
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<pre wrap="">Hi all,
I noticed that @linuxaustralia tweeted they're a sponsor of
BacCampMelbourne. Apologies if I missed an email somewhere - does this
mean that the request to become an on-going sub-committee has been approved?
If so, thanks very much, and how do we proceed?
Thanks,
Ben
On 14/01/13 2:55 PM, Joshua Hesketh wrote:
</pre>
<blockquote type="cite">
<pre wrap="">Hello Ben,
Thank you for your email and depth of detail. The council will discuss
this at our next meeting - hopefully this Wednesday.
I look forward to talking to you later!
Cheers,
Josh
On 12/01/13 21:28, Ben Dechrai wrote:
</pre>
<blockquote type="cite">
<pre wrap="">Hi,
After a successful return of BarCampMelbourne in July last year, I would
like to apply to become an on-going sub-committee of LA for the purposes
of running all future BarCampMelbourne's (not just the upcoming one in
March).
The requested sub-committee name is "BarCampMelbourne" (no date this
time), and I will remain as coordinator, with Peter Lieverdink remaining
as treasurer. We also request access to a bank account that we can operate.
We do not seek funding as part of our application for a full-time
sub-committee; our first requirement is the bank account so that we may
receive funds from other sponsors.
I will be contacting previous BarCampMelbourne sponsors over the next
day or two and, based on previous events, expect to raise in excess of
$5,000 towards the event, and am aiming to raise over $7,000. We raised
$7,425 in sponsorship last year.
The estimated costs for this conference, based on last year's prices and
a moderate expectation of the number of attendees, is $6,274.65. To
mitigate against loss in the event sufficient sponsorship is not
obtained, we will be selling tickets to the event for $30 each. This
means the event will still break even with only $3,000 in sponsorship.
Assuming we reach our sponsorship targets, participants will get a
pro-rata refund, not exceeding the ticket price, to ensure any profit is
not from participant fees, in keeping with the spirit of BarCamp.
The budget is available at:
<a class="moz-txt-link-freetext" href="https://www.dropbox.com/s/0j6swp6mxn9g1s2/budget.ods">https://www.dropbox.com/s/0j6swp6mxn9g1s2/budget.ods</a>
For the convenience of the council, a text version of the budget is
included below for quick reference.
The next BarCampMelbourne will take place on the 16th and 17th of March.
Many thanks for your consideration,
Ben Dechrai
BarCampMelbourne2013 Budget
Expenses (inc GST)
Category Description Units Each Cost
Misc Stationery 1 -$100.00 -$100.00
Misc Groceries 1 -$100.00 -$100.00
Attendee item Tshirts 49 -$17.55 -$859.95
Accommodation Fri Orgs Beds 4 -$40.70 -$162.80
Catering Fri Orgs Dinner 4 -$25.00 -$100.00
Category Sat Orgs Breakfast 4 -$7.70 -$30.80
Catering Sat Lunch 70 -$17.22 -$1,205.05
Catering Sat Dinner 35 -$15.95 -$558.25
Accommodation Sat Beds 18 -$40.70 -$732.60
Catering Sun Breakfast 18 -$7.70 -$138.60
Catering Sun Lunch 70 -$17.22 -$1,205.05
Sub Total -$5,193.10
GST -$472.10
Income (inc GST)
Category Description Units Each Cost
Tickets 70 $30.00 $2,100.00
Sponsorship Platinum 1 $2,200.00 $2,200.00
Sponsorship Gold 1 $1,100.00 $1,100.00
Sub Total $5,400.00
GST $490.91
Balance $206.90
GST $18.81
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