<div class="gmail_quote">On Tue, Mar 22, 2011 at 22:04, Joshua Hesketh <span dir="ltr"><<a href="mailto:josh@nitrotech.org">josh@nitrotech.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
Please find attached a copy of the 2010 Treasurers report for Linux<br>
Australia.<br></blockquote><div><br></div><div>Great, thanks!</div><div><br></div><div>At first glance, it looks good. GST owing looks right. It would probably be good to have a clearer indication what figures include GST (or don't) -- I guess the registration amounts are what was collected ex-GST, eg? DDU FY summary looked odd, but obviously that's only because the expenses didn't happen 'til this year. Conferences look to be on the order of:</div>
<div><br></div><div> LCA: $400k budget? $50k profit?</div><div> PyCon AU: $42k budget, $7k profit</div><div> Drupal Down Under: $40k budget, $5k profit?</div><div><br></div><div>That seems like it's about right to me. It would obviously be nice to have a summary of LCA2010 other than just "$85k profit" -- any chance of that?</div>
<div><br></div><div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div>(There doesn't seem to have been a break out for Wordcamp? Or is that what's actually happening under the PyCon AU title? Or did it not do anything financial in 2010, and just not get a Jan-Mar summary like some of the others?)</div>
</div><div><br></div><div>Reporting unclaimed reimbursements as a liability is fantastic. Any chance of tracking unpaid expenses too (eg, LCA2011 knew they'd have to pay $x,000 for their venue in december, which could have been subtracted from their profit for a more accurate idea of what's going on)?</div>
<div><br></div><div>Random queries:</div><div><br></div><div> - what's the "ATO clearing account" liability for?</div><div> - what's with the "SUNDRY DO NOT USE" entries?</div><div> - what's the $9k server you apparently just paid for?</div>
<div> - wrt the $2k in bank fees -- in the past I've matched these up against what they were payments for (ie, lca registrations) so they come out of the LCA line rather than the LA one. I think that's better, ymmv.</div>
<div> - $12k in grants over the year? really? (the l.o.a grants page only documents $7900 in grants by my count)</div><div> - what were the "travel" bits for (as opposed to grants/ghosts)? LCA bid visits or something?</div>
<div> - any reason the foreign currency bit is not part of LA? It's just as much an overhead/income source as bank fees/interest afaics. I assume it's just an ongoing tracking thing given you're holding some non-AUD currency?</div>
<div><br></div><div>Hmm. Any reason there isn't a month-by-month break down of the LA activities? (Have transactions from Jan-Mar 2010 actually been included? I can't actually tell for sure from what I see, I think)</div>
<div><br></div><div>$35k in LA expenses is a lot of money -- it's pretty much the entire cost of a Drupal Down Under or a PyCon it seems. It's apparently made up of:</div><div><br></div><div>$12k - Community projects (grants, etc):</div>
<div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div><br></div><div> * $12k grants</div></div><div><br></div><div>$7.5k - Storage stuff: (I gather this has all been given away now so isn't recurring?)</div>
<div><br></div><div> * $2.6k postage/freight</div><div> * $5k non-LCA storage</div><div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div><br class="Apple-interchange-newline">$7k - Administrative overhead:</div>
<div><br></div><div> * $5k meetings</div><div> * $1k office expenses</div><div> * $500 accounting fees</div><div> * $200 subscriptions/telephone</div></div><div><br></div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div>
$6k - Stuff needed for profitable projects:</div><div><br></div><div> * $2k merchant fees (blame LCA)</div><div><div> * $4k insurance (needed for LCA, DDU, LUGs, SFD ...)</div></div><div><br></div><div>$2.5k - Stuff I don't understand:</div>
<div><br></div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div> * $1.6k non-f2f LA travel (??)</div><div> * $1k non-LCA ghosts costs (??)</div><div> * $250 non-f2f/ghosts/LCA food/drink (??)</div>
<div><br></div><div>Personally, I think it''s useful to break out the "administrative overhead" and "actually doing cool stuff" (so grants, probably some of the travel?) into separate areas (like DDU/PyCon are separate areas).</div>
<div><br></div><div>If you do that, it comes to $18k useful, and $17k overhead, of which $7.5k of the overhead is storage crap, $5k is meetings, and $2.5k is stuff I couldn't figure out. </div><div><br></div><div><meta http-equiv="content-type" content="text/html; charset=utf-8"><div>
Those numbers compare to $9k total worth of interest received over the course of the year.</div><div><br></div><div>So separating out the "useful" stuff and killing off the storage stuff brings the LA stuff down to about break even that way ($9.5k overhead/weird versus $9k interest). That seems like a useful metric to me.</div>
<div><br></div></div><div>Cheers,</div><div>aj</div><div><br></div></div>-- <br>Anthony Towns <<a href="mailto:aj@erisian.com.au">aj@erisian.com.au</a>><br>