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Hello Anthony,<br>
<br>
Thanks for your feedback.<br>
<br>
On 23/03/11 02:16, Anthony Towns wrote:
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">On Tue, Mar 22, 2011 at 22:04, Joshua
Hesketh <span dir="ltr"><<a moz-do-not-send="true"
href="mailto:josh@nitrotech.org">josh@nitrotech.org</a>></span>
wrote:<br>
<blockquote class="gmail_quote" style="margin: 0pt 0pt 0pt
0.8ex; border-left: 1px solid rgb(204, 204, 204);
padding-left: 1ex;">
Please find attached a copy of the 2010 Treasurers report for
Linux<br>
Australia.<br>
</blockquote>
<div><br>
</div>
<div>Great, thanks!</div>
<div><br>
</div>
<div>At first glance, it looks good. GST owing looks right. It
would probably be good to have a clearer indication what
figures include GST (or don't) -- I guess the registration
amounts are what was collected ex-GST, eg? DDU FY summary
looked odd, but obviously that's only because the expenses
didn't happen 'til this year. Conferences look to be on the
order of:</div>
<div><br>
</div>
<div> LCA: $400k budget? $50k profit?</div>
<div> PyCon AU: $42k budget, $7k profit</div>
<div> Drupal Down Under: $40k budget, $5k profit?</div>
<div><br>
</div>
<div>That seems like it's about right to me. It would obviously
be nice to have a summary of LCA2010 other than just "$85k
profit" -- any chance of that?</div>
</div>
</blockquote>
<br>
Andrew Ruthven is working on a breakdown for LCA2010 as he
mentioned. I'm sure it'll be available soon.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div><br>
</div>
<div>
<meta http-equiv="content-type" content="text/html;
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<div>(There doesn't seem to have been a break out for
Wordcamp? Or is that what's actually happening under the
PyCon AU title? Or did it not do anything financial in 2010,
and just not get a Jan-Mar summary like some of the others?)</div>
</div>
</div>
</blockquote>
<br>
At the time of doing the reports Wordcamp was mostly unreconciled.
All of their transactions have been in the 1st Qtr of this year.
Once the conference finishes wrapping up (I believe they are only
waiting on the venue invoice) we will post through a summary of the
event along with their profit&loss for the entire thing
(likewise for DDU). They are currently set to make a profit of
around $1.8k.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div>
</div>
<div><br>
</div>
<div>Reporting unclaimed reimbursements as a liability is
fantastic. Any chance of tracking unpaid expenses too (eg,
LCA2011 knew they'd have to pay $x,000 for their venue in
december, which could have been subtracted from their profit
for a more accurate idea of what's going on)?</div>
</div>
</blockquote>
<br>
Most of LCA's expenses were incurred post event with no invoices
sent until after the fact. While the team had a good idea of things
like venue costs they didn't know the exact amounts (In this case
all of the expenses changed dramatically with the rearrangement of
venues due to the floods).<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div><br>
</div>
<div>Random queries:</div>
<div><br>
</div>
<div> - what's the "ATO clearing account" liability for?</div>
</div>
</blockquote>
This was set up by our accountants for paying out GST. That was the
amount we owed the ATO at 31st of December, ie it is GST that we
still owe, has been submitted in a BAS but not yet paid. Currently
this account shows $0 as we have now paid these amounts to the ATO.
The GST account is the amount of GST we billed during the last qtr,
ie hasn't been included in a BAS as of 31st December (This has also
since been submitted and cleared).<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - what's with the "SUNDRY DO NOT USE" entries?</div>
</div>
</blockquote>
These were used to add sundry items from LCA2010. John Ferlito and I
decided that we wanted to be a little more strict on account naming
and have disallowed subcommittees to put things into this category
(so we renamed it). It will ideally no longer be used in future
years.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - what's the $9k server you apparently just paid for?</div>
</div>
</blockquote>
<br>
This is for equipment used at LCA2011. I'll look into the exact item
and amend the category if appropriate before doing the proper/final
1st qtr reports next month.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - wrt the $2k in bank fees -- in the past I've matched
these up against what they were payments for (ie, lca
registrations) so they come out of the LCA line rather than
the LA one. I think that's better, ymmv.</div>
</div>
</blockquote>
<br>
I will assess this for next year. The merchant account is part of
Linux Australia's account, not LCA (which is why they fell there).<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - $12k in grants over the year? really? (the l.o.a grants
page only documents $7900 in grants by my count)</div>
</div>
</blockquote>
<br>
Linux Australia gave $2,500USD to the Gnome Foundation for the Libre
Graphics Meeting with the preference of flying an Australian or New
Zealander to the event. This should probably be added to the grants
page on the website.[0][1]<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - what were the "travel" bits for (as opposed to
grants/ghosts)? LCA bid visits or something?</div>
</div>
</blockquote>
<br>
This was made up of bid visits, yes.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div> - any reason the foreign currency bit is not part of LA?
It's just as much an overhead/income source as bank
fees/interest afaics. I assume it's just an ongoing tracking
thing given you're holding some non-AUD currency?</div>
</div>
</blockquote>
<br>
You are correct that this is because we're holding non-AUD currency.
It isn't against an area because of the way xero calculates it
automatically we can't assign an area.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div><br>
</div>
<div>Hmm. Any reason there isn't a month-by-month break down of
the LA activities? (Have transactions from Jan-Mar 2010
actually been included? I can't actually tell for sure from
what I see, I think)</div>
</div>
</blockquote>
<br>
Yes, all of 2010 was included. I've attached a month by month
breakdown for LA's activities in 2010.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div><br>
</div>
<div>$35k in LA expenses is a lot of money -- it's pretty much
the entire cost of a Drupal Down Under or a PyCon it seems.
It's apparently made up of:</div>
<div><br>
</div>
<div>$12k - Community projects (grants, etc):</div>
<div>
<meta http-equiv="content-type" content="text/html;
charset=ISO-8859-1">
<div><br>
</div>
<div> * $12k grants</div>
</div>
<div><br>
</div>
<div>$7.5k - Storage stuff: (I gather this has all been given
away now so isn't recurring?)</div>
</div>
</blockquote>
<br>
The Hobart storage is closed and the postage won't be reoccurring
but we still have storage in Melbourne at ~615/qtr.<br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div><br>
</div>
<div> * $2.6k postage/freight</div>
<div> * $5k non-LCA storage</div>
<div>
<meta http-equiv="content-type" content="text/html;
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<div><br class="Apple-interchange-newline">
$7k - Administrative overhead:</div>
<div><br>
</div>
<div> * $5k meetings</div>
<div> * $1k office expenses</div>
<div> * $500 accounting fees</div>
<div> * $200 subscriptions/telephone</div>
</div>
<div><br>
</div>
<meta http-equiv="content-type" content="text/html;
charset=ISO-8859-1">
<div>
$6k - Stuff needed for profitable projects:</div>
<div><br>
</div>
<div> * $2k merchant fees (blame LCA)</div>
<div>
<div> * $4k insurance (needed for LCA, DDU, LUGs, SFD ...)</div>
</div>
<div><br>
</div>
<div>$2.5k - Stuff I don't understand:</div>
<div><br>
</div>
<meta http-equiv="content-type" content="text/html;
charset=ISO-8859-1">
<div> * $1.6k non-f2f LA travel (??)</div>
<div> * $1k non-LCA ghosts costs (??)</div>
<div> * $250 non-f2f/ghosts/LCA food/drink (??)</div>
<div><br>
</div>
<div>Personally, I think it''s useful to break out the
"administrative overhead" and "actually doing cool stuff" (so
grants, probably some of the travel?) into separate areas
(like DDU/PyCon are separate areas).</div>
<div><br>
</div>
<div>If you do that, it comes to $18k useful, and $17k overhead,
of which $7.5k of the overhead is storage crap, $5k is
meetings, and $2.5k is stuff I couldn't figure out. </div>
<div><br>
</div>
<div>
<meta http-equiv="content-type" content="text/html;
charset=ISO-8859-1">
<div>
Those numbers compare to $9k total worth of interest
received over the course of the year.</div>
<div><br>
</div>
<div>So separating out the "useful" stuff and killing off the
storage stuff brings the LA stuff down to about break even
that way ($9.5k overhead/weird versus $9k interest). That
seems like a useful metric to me.</div>
</div>
</div>
</blockquote>
<br>
Agreed. We ran very close to the interest earned and did a lot in
2010 as a council. Clearly as we do more more overhead is incurred.<br>
<br>
Thanks again, I hope this clears up your questions. Please let me
know if you have any more queries.<br>
<br>
Cheers,<br>
Josh<br>
<br>
[0]
<a class="moz-txt-link-freetext" href="http://lists.linux.org.au/pipermail/linux-aus/2010-April/018045.html">http://lists.linux.org.au/pipermail/linux-aus/2010-April/018045.html</a><br>
[1]
<a class="moz-txt-link-freetext" href="http://lists.linux.org.au/pipermail/linux-aus/2010-May/018107.html">http://lists.linux.org.au/pipermail/linux-aus/2010-May/018107.html</a><br>
<br>
<blockquote
cite="mid:AANLkTimHVPEzF9qq8cQF8cDyJ0bDvnqr-NLoOLSgdPJ1@mail.gmail.com"
type="cite">
<div class="gmail_quote">
<div>
<div><br>
</div>
</div>
<div>Cheers,</div>
<div>aj</div>
<div><br>
</div>
</div>
-- <br>
Anthony Towns <<a moz-do-not-send="true"
href="mailto:aj@erisian.com.au">aj@erisian.com.au</a>><br>
</blockquote>
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