<div class="gmail_quote">On Fri, Mar 18, 2011 at 21:12, Mary Gardiner <span dir="ltr"><<a href="mailto:mary@puzzling.org">mary@puzzling.org</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
<div class="im">On Fri, Mar 18, 2011, Anthony Towns wrote:<br>
> That said, I don't think it should be much of a challenge to keep the<br>
> records sufficiently up to date to present the past calendar year's info by<br>
> around the third week in Jan.<br>
</div>We need also to meet the requirement to present an audit at the AGM, now[1].<br>
The books shouldn't be too hard to audit, but close of financial year on<br>
December 31 and a professional audit being conducted by the third week in<br>
January is probably *possible* to arrange, but not really ideal in terms of<br>
public holidays, auditors taking holidays, LA Council taking holidays, and/or<br>
lots of energy being spent on LCA.</blockquote><div><br></div><div>Sorry, I didn't realise they required audited results at the AGM. Getting them audited in less than a month is probably unreasonable (if only for the probably cost of getting it expedited). Ending the financial year 31st October (or 30th September to align with BAS reporting) would likely be the best for that then -- one month to update the books and run them past the committee, a month to get them audited, and a bit of slack for holidays.</div>
<div><br></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;"><div class="im">
> (It's currently almost three months since last year ended; that financials<br>
> haven't been presented yet means there's definitely problems other than the<br>
> timing of the FY versus the AGM. Might be good to fix those first...)<br>
</div>Josh is probably better placed to give a full rundown on this, but again... an<br>
audit needs to be presented.</blockquote><div><br></div><div>I think the membership is more interested in the figures than the auditing part; the audit part is "just" a requirement of the government, and, well, that's already technically been missed.</div>
<div><br></div><div>(I know when we've missed it in the past too, when we did Jul-Jun financial years with AGMs in January, not realising the "AGM within 6 months of FY end" requirement)</div><div> </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
The statement and the auditor's report will be presented together with the SGM<br>
notice,</blockquote><div><br></div><div>Again, I don't see any reason why the materials presented to the auditor can't be (and haven't been) presented to the membership. I was assuming that they hadn't been prepared yet, and were still intending to be presented as soon as they were. This doesn't sound like that.</div>
<div><br></div><div>(Or should I stop complaining and just take advantage of the "records, books and other documents of the association must be open to inspection, free of charge, by a member of the association at any reasonable hour" clause in the constitution?) </div>
<div><br></div><div>Cheers,</div><div>aj</div><div><br></div></div>-- <br>Anthony Towns <<a href="mailto:aj@erisian.com.au">aj@erisian.com.au</a>><br>