[Linux-aus] Notice of Linux Australia 2020 AGM & Call for Agenda Items

[Julien Goodwin]

Dear Linux Australia Members,

Pursuant to Clause (24) of the Linux Australia Constitution [1], I
hereby give notice that the Annual General Meeting of the organisation
will be held Monday 13 January 2020 as part of linux.conf.au 2020 at the
Gold Coast Convention and Exhibition Centre with the room to be advised
closer to the date. We will endeavour to also have streaming and web
conferencing facilities available; however this is not guaranteed.

The meeting will

   (a) confirm the minutes of the last preceding annual general meeting
       and of any special general meeting held since that meeting,
   (b) receive from the committee reports on the activities of the
       association during the last preceding financial year,
   (c) elect office-bearers of the association and ordinary committee
       members, or to announce the results of a ballot held prior to the
       annual general meeting under clause 15(5),
   (d) receive and consider any financial statement or report required
       to be submitted to members under the Act.

Please find below the draft agenda for the AGM. I would like to
specifically point out the proposed changes to the Constitution. The
pull request of this change is linked in the agenda below. Voting for
these changes will be via the new website’s voting module and a link to
this will be announced shortly.

I also hereby call for any agenda items to be tabled for discussion at
the Annual General Meeting.


With kind regards,
Julien Goodwin
Secretary, Linux Australia

[1] http://www.linux.org.au/constitution

--

Agenda of Linux Australia - Annual General Meeting 2019

Gold Coast Convention and Exhibition Centre
Monday 13st  January 2020, 1730hrs (AEST) in  Room TBC
Zoom Facilities will also be available. Details to be announced.

1. President’s welcome
MS SAE RA GERMAINE, President

To note: attendees should fill in attendance slip for an accurate record
in the minutes

2. Approval of the minutes from the previous - Annual General Meeting 2019

MOTION by MS SAE RA GERMAINE that the minutes of the Annual General
Meeting 2019 of Linux Australia be accepted as complete and accurate.
The minutes are available at:
https://docs.google.com/document/d/15SrEONbKUBEdj2BYhrAe12FXjCzxMvDbGxzBGLYTnzc/edit

To be seconded and voted upon

3. To receive the REPORTS of activities of the preceding year from
OFFICE BEARERS

MS SAE RA GERMAINE - President
MR RUSSELL STUART - Treasurer
Includes presentation of the Auditor’s Report
MR JULIEN GOODWIN - Secretary

Please refer to the Annual Report

MOTION by {TBA} that the Auditor’s Report is a true statement of
financial accounts
MOTION by {TBA} that the President’s report is correct
MOTION by {TBA} that the Secretary’s report is correct
MOTION by {TBA} that the Treasurer’s report is correct
MOTION by {TBA} that the actions of Council during 2018 are endorsed by
the membership
To be seconded and voted upon

4. To CONSIDER items tabled in the call for agenda items

Amendments to the Constitution:
The Council recommends changes to the Constitution in the following areas:
https://github.com/linuxaustralia/constitution_and_policies/pull/38/files
MOTION by MR RUSSELL STUART - Treasurer that Linux Australia accept the
addition of the Statement of Objects to the Linux Australia Constitution.
Seconded by MS SAE RA GERMAINE - President
Voting for this Constitutional change will be available via the website
https://linux.org.au/election-info/?eid=8

5. DECLARATION of Election and WELCOME of incoming Council by the
Returning Officer

6. NOMINATION and ELECTION of Members to Vacant Council Positions
<slated if not enough members nominate for council>

7. To HEAR and RESPOND to questions from the floor