[Linux-aus] Agenda for Linux Australia Annual General Meeting 21st January 2019 1730hrs (NZDT)

[Linux Australia Secretary]

Dear all,

Pursuant to Clause (24) of the Linux Australia Constitution [1], I hereby give notice that the Annual General Meeting of the organisation will be held on 21st January 2019 at linux.conf.au University of Canterbury, Christchurch, New Zealand.

The meeting will:
confirm the minutes of the last preceding Annual General Meeting (to be forthcoming when the Agenda is advised) and of any Special General Meeting held since that meeting (nil SGM held),

receive from the Council reports on the activities of the association during the last preceding financial year

elect office-bearers of the association and ordinary committee members, or to announce the results of a ballot held prior to the Annual General Meeting under clause 15(5) - see [2]

receive and consider any financial statement or report required to be submitted to members under the Act

Please find below the draft agenda for the AGM. I would like to specifically point out the proposed changes to the Constitution. The pull request to this change is linked in the agenda below. Voting for these changes will be via the new website’s voting module and a link to this will be announced shortly. 

Please advise me at secretary[at]linux.org.au asap if you wish to be marked as an apology or if there are agenda items you wish to have tabled. 

Don’t forget that nominations for the 2019 Council is currently open! 

Kind Regards,

Sae Ra

--   

Sae Ra Germaine
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au

Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479
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Agenda of Linux Australia - Annual General Meeting 2019

University of Canterbury, Christchurch, New Zealand  
Monday 21st  January 2019, 1730hrs (NZDT) in  Lecture Theatre ,C1.  
Zoom Facilities will also be available announcement coming.

1. President’s welcome
MS KATHY REID, President

To note: attendees should fill in attendance slip for an accurate record in the minutes

2. Approval of the minutes from the previous - Annual General Meeting 2018  

MOTION by MS KATHY REID that the minutes of the Annual General Meeting 2018 of Linux Australia be accepted as complete and accurate.  
The minutes are available at:
https://docs.google.com/document/d/1Js5EzY4KCd_jHohwYw6gBmI6h8YWcYolmVEPaYzwDAs/edit?usp=sharing  
To be seconded and voted upon

3. To receive the REPORTS of activities of the preceding year from OFFICE BEARERS

MS KATHY REID - President
MR RUSSELL STUART - Treasurer
Includes presentation of the Auditor’s Report  
MS SAE RA GERMAINE - Secretary

Please refer to the Annual Report  

MOTION by {TBA} that the Auditor’s Report is a true statement of financial accounts
MOTION by {TBA} that the President’s report is correct
MOTION by {TBA} that the Secretary’s report is correct
MOTION by {TBA} that the Treasurer’s report is correct
MOTION by {TBA} that the actions of Council during 2018 are endorsed by the membership
To be seconded and voted upon

4. To CONSIDER items tabled in the call for agenda items

Amendments to the Constitution:
The Council recommends changes to the Constitution in the following areas
https://github.com/linuxaustralia/constitution_and_policies/commit/9c215f83037e6e2193f9bcf83fb70747e56a5a71
Voting for this Constitutional change will be available via the website shortly

5. DECLARATION of Election and WELCOME of incoming Council by the Returning Officer

6. NOMINATION and ELECTION of Members to Vacant Council Positions <slated if not enough members nominate for council>

7. To HEAR and RESPOND to questions from the floor
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