[Linux-aus] Minutes of Council Meeting 7th January 2015
Linux Australia Secretary
secretary at linux.org.au
Mon Feb 9 20:03:18 AEDT 2015
Good Evening everyone,
Please find below the minutes for the Linux Australia Council Meeting
held on the 7th of January prior to the AGM.
As always feedback and comments are warmly welcomed.
Kind Regards
Sae Ra
-------
1. Meeting overview and key information
Present
Ms. Kathy Reid, Mr. Francois Marier, Mr. Joshua Hesketh, Ms. Sae Ra
Germaine (Minutes), Mr. Christopher Neugebauer
Apologies
Mr. Hugh Blemmings, Mr. Josh Stewart
Meeting opened by Joshua Hesketh at 1949hrs and quorum was achieved
Key Stats
Stats not recorded this fortnight
MOTIONthat the previous minutes of 17 December are correct
Moved by Joshua Hesketh
Seconded by Kathy Reid
Carried unanimously
2. Log of correspondence
Motions moved on list
Nil motions moved on list this fortnight
General correspondence
*
Council elections and nominations update
Voting is in progress - to discuss any comms needed to encourage voting
*
Conflicts of interest in election nominations
Discussions for the 2015 council to decide in regards to policy.
MOTIONby KATHY REID that LA Council 2015 may wish to consider
implementing a policy for declarations of conflict.
SECONDEDby JOSHUA HESKETH
CARRIEDunanimously
*
Annual General Meeting (AGM) update
ACTION: Kathy to do draft AGM with office bearer reports to come in
due course
In Progress
ACTION: Kathy to note Josh Stewart and Sae Ra Germaine as apologies
*
Office bearer reports and financial audit
Treasurer and President reports are in progress
Audit is in progress with the accountants
UPDATE: Joshua’s Presidents’ report has been completed and sent out
to the list.
ACTION: Francois to complete Treasurer’s report and Audit
ACTION:Audit to be signed after the AGM and sent to accountants.
*
Request to house LinuxSA hosting on Linux Australia servers from
DAVID LLOYD
ACTION: Kathy to make contact with David to acknowledge request
ACTION: Joshua to shoulder tap the admin team and see what’s possible
ACTION: Joshua to communicate with DAVID LLOYD and discuss outcome
UPDATE: All communication has been completed, Admin team will do
what they can then follow up once hardware is upgraded.
3. Review of action items from previous meetings
*
ACTION: Joshua to communicate with GEMMA ROSE DUBLAN regarding grant
request
Completed
*
Discussions with Rusty Wrench team around announcing nominations
In progress
ACTION: Need to ensure that Wrench will be in Auckland for awarding
Joshua will take the action
Completed
*
ACTION: Joshua Hesketh to seek closure reports on closed events,
being DrupalGov, JoomlaDay Sydney, WordCampSydney
UPDATE: WordCampSydney are still to order Speakers’ Gifts.
*
ACTION in progress with Admin team for 3 year spending plan for
hardware replacement
*
ACTION with Josh Hesketh to ensure 3 year server support package in
progress
Actions are in progress with Admin Team
UPDATE: Generally in progress.
*
Discussion of YouTube assets raised by KATHY REID based on
discussions with TIM ANSELL
ACTION: Josh Stewart to work through with Tim Ansell in due course
In progress, Josh has been working with LCA2015 team on this too.
Awaiting access to servers to continue, but generally in progress
UPDATE: Access to YouTube accounts sorted, and metadata for missing
4 LCA years has been found (2010, 2011, 2013, 2009), test uploads
have been successful.
Huge thanks are extended to LEON WRIGHT for his enormous efforts here.
UPDATE: 2009 and 2010 have been uploaded, and now scrapers are being
written for 2007 and 2008.
UPDATE: In Progress
*
ACTION: brand/logo policy needs to go on backburner
UPDATE: President’s report touches on this.
*
ACTION: We need to set up a VM to enable continuous delivery for
conferences.
ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
UPDATE: In progress with admin team. LCA2016 are aware.
UPDATE: We want to be smarter about how we do continuous integration
with ZooKeepr, there is some discussion and work to be done here
between Geelong LCA2016 team, Admin Team and Joshua. Dependent on
Geelong deployment timeframes.
Update: Discussion completed.
*
ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau
announcements
UPDATE: In progress
4. Items for discussion
1.
LCA2015 update
Sales are progressing well. 5 Days to go!
2.
LCA2016 update
Presentation has been completed.
3.
LCA2017 update
Announcement to be made at LCA2015
ACTION: Joshua to announce on the closing ceremony of LCA2015
4.
PyCon AU update
Site visits have been completed and to be announced.
5.
Drupal South
ACTION: Joshua to touch base with DONNA BENJAMIN
6.
Drupal Gov
Wrapped up
7.
DrupalCampSydney
Wrapped up
8.
WordCampSydney
Some financials to wrap up, Speakers’ Gifts in progress
ACTION: To be picked up after LCA2015
5. Items for noting
Nil items for noting.
6. Other business
*
Transfer of $AUD to $NZD given the falling $AUD
For discussion of implications and a decision
Noted. No further action required. Cashflow is adequate.
*
Do we still need a Risk Register? Should we put some focus on it?
ACTION: Kathy to update Risk Register and bring back to Council for
review
No update since last meeting
Noted: For new 2015 council to consider.
*
Financial year closed
IN PROGRESS: Francois to work with Auditor to sign off 2013/2014
accounts
TO NOTE: Office Bearers to start thinking about Office Bearer reports
for the AGM
*
Communication from Maggie from Wuhan Deepin Technology Co., Ltd.
regarding hosting of the Deepin Distribution.
To be considered by the Admin/Mirror Team
ACTION: Kathy to respond and advise that this has been forwarded to
the Admin team and will be considered after our busy period
(linux.conf.au) has been completed.
7. In camera
Nil items were discussed in camera
Meeting Closed at 2011hrs
--
Sae Ra Germaine
Secretary
Linux Australia
secretary at linux.org.au
http://linux.org.au
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479
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