[Linux-aus] Minutes of Council Meeting 22nd October
Linux Australia Secretary
secretary at linux.org.au
Sun Oct 26 08:49:00 EST 2014
As always, your feedback is warmly welcomed.
Kind regards,
Kathy
---
1. Meeting overview and key information
Present
Joshua Hesketh, Josh Stewart, Hugh Blemings, Christopher Neugebauer,
Francois Marier, Kathy Reid (Minutes)
Apologies
Sae Ra Germaine
Meeting opened by Joshua at 1949hrs and quorum was achieved
Key Stats
Membership stands at: 3196 members (3188 last fortnight)
Twitter followers stands at: 878 (864 last fortnight)
(list memberships haven't been updated this fortnight)
Review last minutes and move MOTION that they be accepted
Moved by Joshua, seconded by Christopher, carried unanimously
2. Log of correspondence
Motions moved on list
MOTION by KATHY REID
that the draft budget as proposed by Mr FRANCOIS MARIER, Treasurer,
which has been subject to review and amendment by Council now be
accepted as Linux Australia's budget for the financial year 2014-2015.
SECONDED by Joshua Hesketh
CARRIED by a majority of Council on list
Budget is now in effect.
ACTION: Francois to email linux-aus mailing list to notify of new budget
General correspondence
*
Grant request from ALEX BAYLEY for Growstuff.org
Funding campaign on Indiegogo is at about $4.5k. Open Food Web are a
backer, whom we have previously funded. Noted that the project is an
open source project on GitHub. The license for the project is
AGPLv3, the data is Creative Commons SA licensed. We want to have a
chat to the Open Food Web representatives to gauge their support for
the project. General discussion around the amount of the grant
request and that our proposed grants budget for 2014-2015 is $5000.
UPDATE: No update from Open Food Web, no response received as yet
Discussion around the best way forward.
ACTION: Josh to discuss on linux-aus list
*
Mailing list policy
ACTION: all to read through for further discussion next meeting
ACTION: all agreed to send to Policies mailing list for discussion,
Kathy to action
UPDATE: Has been sent to Policies list, some feedback received.
Suggestions are reasonable and valuable.
ACTION: Kathy to adopt the feedback into the draft policy and issue
pull request to GitHub policy for further review.
MOTION by Kathy Reid that the Mailing List policy, as discussed on
GitHub and policy mailing list, now be adopted as a formal and
active policy of Linux Australia
SECONDED by Joshua
CARRIED with one abstention
ACTION: Kathy to make announcement to linux-aus list that policy is
in effect.
ACTION: Joshua to merge pull request into LA Github repo.
3. Review of action items from previous meetings
*
ACTION in progress with Admin team for 3 year spending plan for
hardware replacement
*
ACTION with Josh Hesketh to ensure 3 year server support package in
progress
Actions are in progress with Admin Team
UPDATE: Admin Team have a hackfest coming up soon and this can be
added to the agenda for the Admin Team to discuss. Generally in
progress.
*
Discussion of YouTube assets raised by KATHY REID based on
discussions with TIM ANSELL
ACTION: Josh Stewart to work through with Tim Ansell in due course
In progress, Josh has been working with LCA2015 team on this too.
Awaiting access to servers to continue, but generally in progress
*
ACTION: brand/logo policy needs to go on backburner
*
ACTION: We need to set up a VM to enable continuous delivery for
conferences.
ACTION: Francois to chat to the LCA2015 team to identify what the
private git repositories are being used for. James Iseppi and Joshua
Hesketh are also key contacts in this space. DONE
ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
UPDATE: In progress with admin team. LCA2016 are aware.
*
ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau
announcements
UPDATE: In progress
4. Items for discussion
1.
LCA2015 update
Everything progressing very well
Early bird rego already 50% sold, people will need to get in early!
2.
LCA2016 update
Progressing well
ACTION: Kathy to keep Hugh informed of keynote reachout
3.
LCA2017 update
Site visits locked in, some logistics still to be organised
4.
PyCon AU update
No further updates at this time
5.
Drupal South
No further updates at this time
6.
Drupal Gov
Has occurred, in wrap up
7.
JoomlaDay Sydney
Has occurred, in wrap up
8.
DrupalCampSydney
Coming up soon
9.
WordCampSydney
Has occurred, in wrap up
ACTION: Joshua Hesketh to seek closure reports on closed events,
being DrupalGov, JoomlaDay Sydney, WordCampSydney
5. Items for noting
6. Other business
*
Rusty Wrench award 2015
ACTION: Hugh to reach out to the past recipients to identify what
actions are required.
*
Verified by VISA program - is it worth continuing?
DISCUSSION around the value versus cost of this program, and how
much liability and charges this program this reduces.
OUTCOME: Not urgent given that we've recently paid for another year
of the program.
ACTION: Francois to include in Treasurer's Report
*
Do we still need a Risk Register? Should we put some focus on it?
ACTION: Kathy to update Risk Register and bring back to Council for
review
*
Noting that elections for the Council 2015 are likely to open in the
next 10 weeks or so, Council were encouraged to give thought to
their intentions for standing for Council next year to ensure a
smooth transition for Council 2015, for discussion at next
fortnight's teleconference (24 September)
ACTION: Timeline for elections to be considered in October. Kathy to
ensure this is placed on agenda in early October for discussion. To
note that Clause (15)(6) of the Linux Australia Constitution states;
(6) The ballot for the election of office-bearers and ordinary committee
members of the committee is to be conducted no more than 60 days before
an annual general meeting or at the annual general meeting in such usual
and proper manner as the committee may direct.
Therefore, given that the AGM is likely to be around Wednesday 14th
January, we need to hold elections by around mid-November, ie around 7
weeks' away.
ACTION: Configuration of election in MemberDB to be undertaken - Joshua
Hesketh
ACTION: Kathy to undertake communication of election in line with
constitution
*
Merging the Debian code of conduct based on LA code of conduct upstream
(pull request to git repo)
DEFERRED until Francois is present as he is closer to the change
ACTION: Council to review proposed changes
General discussion that the proposed change around discouraging the
use of profanity in presentations is sensible, however Council noted
that the issue here is really enforcement - it hasn't been enforced
previously. Discussion over the word 'requires'. Some discussion on
whether there are any classification frameworks that may provide
guidance here.
ACTION: Christopher to consider wording based on Council discussion
and propose amendments
UPDATE has been completed, and pull request has been updated
MOTION by Francois that the amendments proposed in the pull request be
merged into the DebConf policy
SECONDED by Christopher Neugebauer
CARRIED unanimously
ACTION: Christopher to merged the pull request into the DebConf policy
on the GitHub repo
*
Financial year closed
o
Tidy up accounts
o
Follow up DSW
o
New budget
o
LCA2015 expense note (re mikal email)
ACTION: Francois and Joshua to tidy up accounts, in particular
DrupalSouth Wellington to allow books to be closed.
IN PROGRESS - the accounts are close to being closed off for 2013/2014 year
ACTION: Francois to note LCA2015 expense note and action as appropriate
IN PROGRESS - finalisation expected this week
*
Admin-team maintenance policy
General discussion that a policy is required which meets needs of
both parties - ie teams using the infrastructure are not inhibited
and the Admin Team is not inhibited from patching, and keeping
infrastructure up to date.
ACTION: Kathy to liaise with Steve Walsh and offer assistance with
policy if desired.
UPDATE: Steve has advised a draft policy is in progress, to be
progressed through Admin Team hack day and then brought back to
Council for ratification.
7. In camera
Three items were discussed in camera, including travel and attendance
plans of Council for upcoming meetings - held in camera to protect privacy.
Meeting closed at 2027hrs
--
Kathy Reid
Secretary
Linux Australia
secretary at linux.org.au
http://linux.org.au
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479
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