[Linux-aus] Minutes of Council Meeting 19 November 2014
Linux Australia Secretary
secretary at linux.org.au
Fri Nov 28 13:33:17 EST 2014
Hi everyone,
With many thanks to Christopher Neugebauer for taking minutes this time
around, please find minutes of Council meeting 19th November below,
Kind regards,
Kathy
---
1. Meeting overview and key information
Present
Sae Ra Germaine
Christopher Neugebauer (Acting Secretary)
Hugh Blemmings (Acting President)
Josh Stewart
Francois Marier
Apologies
Kathy Reid
Joshua Hesketh
Meeting opened by Hugh at 19:46 and quorum was achieved
Key Stats
Membership stands at: 3197 members (3196 last fortnight)
Twitter followers stands at: 888 (878 last fortnight)
Announce list at 1677, up from 1647 after processing new members
linux-aus list at 599
MOTIONby CHRISTOPHER NEUGEBAUER, seconded by HUGH BLEMINGS that
the Minutes of the Council Meeting on 5 November 2014 are accurate.
CARRIED with 4 in favour, 1 abstention.
2. Log of correspondence
Motions moved on list
Nil motions moved on list this fortnight
General correspondence
*
Request to sponsor Drupal Camp Sydney Christmas activities from
MAGDA KOSTRZEWA
Council are seeking clarification, and will vote on-list before the
next Council meeting.
*
Request for venue hire to be umbrella’d by Debian meeting from
ANDREW RUTHVEN
In progress
*
Request for storage space for OSDC videos from STEVE DALTON
COMPLETE, no further action required, can be removed next minutes
*
Discussions with Rusty Wrench team around announcing nominations
ACTION:HUGH to contact RUSTY RUSSELL to progress this along.
*
Minutes after 6th May missing from website
UPDATE: Council has been made aware of the missing minutes; they
will be published in due course.
3. Review of action items from previous meetings
*
ACTION: Joshua Hesketh to seek closure reports on closed events,
being DrupalGov, JoomlaDay Sydney, WordCampSydney
DEFERRED until Joshua returns
*
ACTION in progress with Admin team for 3 year spending plan for
hardware replacement
*
ACTION with Josh Hesketh to ensure 3 year server support package in
progress
Actions are in progress with Admin Team
UPDATE: Admin Team have a hackfest coming up soon and this can be
added to the agenda for the Admin Team to discuss. Generally in
progress.
*
Discussion of YouTube assets raised by KATHY REID based on
discussions with TIM ANSELL
ACTION: Josh Stewart to work through with Tim Ansell in due course
In progress, Josh has been working with LCA2015 team on this too.
Awaiting access to servers to continue, but generally in progress
UPDATE: Access to YouTube accounts sorted, and metadata for missing
4 LCA years has been found (2010, 2011, 2013, 2009), test uploads
have been successful.
*
ACTION: brand/logo policy needs to go on backburner
*
ACTION: We need to set up a VM to enable continuous delivery for
conferences.
ACTION: Joshua to discuss with LCA2016 process for managing ZooKeepr
UPDATE: In progress with admin team. LCA2016 are aware.
*
ACTION: Kathy to use @linuxaustralia account to retweet @linuxconfau
announcements
UPDATE: In progress
4. Items for discussion
1.
LCA2015 update
2.
LCA2016 update
Request for hosting received, in progress
Notes from team meeting received with thanks
3.
LCA2017 update
Site visits in planning
4.
PyCon AU update
RECEIVED wrap up of financials from Russell Stuart with thanks
ACTION: Christopher to catch up with them in due course
5.
Drupal South
In progress
6.
Drupal Gov
7.
JoomlaDay Sydney
Closed for this year, to be removed from minutes
8.
DrupalCampSydney
Expenses claim submitted by Magda
9.
WordCampSydney
5. Items for noting
*
Election discussion
Council discussed the upcoming election and determined that the
process should initiate on Wednesday 19th November, allowing
adequate time for both nominations and voting.
ACTION: Kathy to work with Joshua Hesketh to set up election in
MemberDB, ready to activate on Wednesday 19th.
6. Other business
*
Rusty Wrench award 2015
ACTION: Hugh to reach out to the past recipients to identify what
actions are required.
ACTION COMPLETE
*
Do we still need a Risk Register? Should we put some focus on it?
ACTION: Kathy to update Risk Register and bring back to Council for
review
No update since last meeting
*
Noting that elections for the Council 2015 are likely to open in the
next 10 weeks or so, Council were encouraged to give thought to
their intentions for standing for Council next year to ensure a
smooth transition for Council 2015, for discussion at next
fortnight’s teleconference (24 September)
ACTION: Timeline for elections to be considered in October. Kathy to
ensure this is placed on agenda in early October for discussion. To
note that Clause (15)(6) of the Linux Australia Constitution states;
(6) The ballot for the election of office-bearers and ordinary committee
members of the committee is to be conducted no more than 60 days before
an annual general meeting or at the annual general meeting in such usual
and proper manner as the committee may direct.
ACTION: Configuration of election in MemberDB to be undertaken - Joshua
Hesketh
ACTION: Kathy to undertake communication of election in line with
constitution
*
Financial year closed
ACTION: Francois to work with Auditor to sign off 2013/2014 accounts
TO NOTE: Office Bearers to start thinking about Office Bearer reports
for the AGM
7. In camera
Meeting Closed at 20:06
Three items were discussed in camera
--
Kathy Reid
Secretary
Linux Australia
secretary at linux.org.au
http://linux.org.au
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479
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