[Linux-aus] Minutes of Council Meeting 16 Jan 2014

Linux Australia Secretary secretary at linux.org.au
Fri Jan 17 18:36:12 EST 2014


Hi all,
Pls find minutes of last night's Council meeting below - as always your 
questions, feedback and concerns are warmly welcomed.
Kind regards,
Kathy


Council Minutes Thursday 16th January 2014


MINUTES Council Meeting

1. Confirm accuracy of previous minutes and note any omissions or errata
2. Log any correspondence for discussion or receipt
3. Review state of action items from previous meetings
4. Discuss starred items
5. Note any unstarred items
6. Other business


Meeting opened at 1946hrs by Mr Josh Hesketh


Present: Mr Josh Hesketh, Mr Francois Marier, Ms Kathy Reid, Mr Josh 
Stewart, Mr Christopher Neugebauer, Ms Sae Ra Germaine

Apologies: Mr Hugh Blemings


1. Confirm accuracy of previous minutes and note any omissions or errata.

Confirm that the accuracy of;

  *

    Minutes of 17 December

MOTION by Josh Hesketh that the minutes of 17 December are complete and 
accurate, seconded Francois, passed by a majority of Council with one 
abstention.


2. Log of correspondence

  *

    There have been 41 new members added since last meeting. Membership
    stands at 3089 according to MemberDB

  *

    Grant application from Papua New Guinea Open Source Community from
    ISAAC MANU
    UPDATE: There has been some discussion on the linux-aus list
    regarding this grant request. The author has not yet responded.
    Kathy confirmed that Isaac is now a registered member of LA.
    Awaiting further information from ISAAC MANU.

  *

    Feedback from BRENDAN MOLLOY regarding Gender field on Membership
    sign up form
    UPDATE: Kathy has responded, indicating that we are planning on
    doing work on MemberDB in 2014. A requirements doc has been started
    for MemberDB to list the enhancements we would like to see in the
    product. They are written as Agile stories.
    ACTION: Council to review doc before face to face, deferred to face
    to face for discussion

  *

    Grant request from NAT TORKINGTON for KangaFoo
    FOR DISCUSSION and DECISION on grant request
    UPDATE: This was discussed at length at Council 2013 at
    linux.conf.au in Perth, considering many factors relevant to the
    situation. Approval of this grant will be in large part dependent on
    the budget situation.
    DEFERREDuntil budget has been reviewed and budget position for 2014
    is clearer.

  *

    Feedback received from JANET REID regarding proposed budget
    FOR DISCUSSION and INPUT into budget
    Feedback noted with thanks,

ACTION: Josh Hesketh to respond directly to JANET after further budget 
discussions

  *

    Moderators for debian list on lists.linux.org.au
    AWAITINGnotification of new moderators

  *

    Change of Planet feed request from SONIA HAMILTON
    UPDATE: Sent to admin team for action, currently IN PROGRESS

  *

    GCLUG current status report from STEVE DALTON
    FOR DISCUSSION on GCLUG becoming Subcommittee of LA

Council briefly discussed this, and noted the need for a proforma for 
this sort of request. It was noted that there is some information on the 
website around becoming a subcommittee. It was noted this page could be 
updated with the insurance policy so LUGs thinking of becoming 
subcommittees could evaluate whether this path is right for them.
http://linux.org.au/linux-australia-event-support

DEFERREDfor discussion at next Council meeting

  *

    Request for mirror distribution for MANJARO distro from RINGO de KROON
    UPDATE: Awaiting feedback from Mirror team, IN PROGRESS

  *

    Offer of assistance from ALEC SLOMAN
    Council noted Alec's kind offer of assistance.

ACTION: Kathy to laiise with Alec, introduce to Media Subcommittee



  *

    Videos from other events getting uploaded to YouTube raised by
    STEPHEN WALSH at AGM
    FOR DISCUSSION and DECISION on next steps


          Question from Mr STEPHEN WALSH noting that the Mirror Team
          maintain a mirror of Debian, Ubuntu and other distributions
          and videos of linux.conf.au, and given this should Linux
          Australia pursue uploading of videos when outsourced to a
          third party and not the committee


Mr HESKETH responded that he would prefer all videos uploaded from 
conferences to the mirrors. He noted that as a community we help people 
who are doing open source things who don't have as many skills. For 
example, WordCamp don't have the tech skills to do video and might 
choose to outsource to a third party. Mr HESKETH indicated that the 
question required further consideration, as different conferences and 
events have different requirements.


ACTION: Ms KATHY REID took back an action to have this tabled as a 
discussion point at a future Council meeting.


UPDATE: Chris is following up the last two years' Pycon AU teams about 
getting videos uploaded to the mirror.


It was discussed that we will need to liaise with 
conferences/subcommittees in the future and have upload of videos to the 
LA mirror as a condition of being umbrella'd by Linux Australia.


ACTION: Chris to check with RYAN VERNER to see if we can get Pycon AU 
and Drupal DownUnder videos into the mirror


ACTION: Josh H to follow up Dee Teal regarding the WordCamp videos.


  *

    REQUEST from SHANE COUGHLAN from the OPEN INNOVATION NETWORKfor
    Clinton is seeking information from our legal sources.
    UPDATE:Kathy has responded to advise we are seeking legal advice.

DEFERREDto Council Face to Face for discussion as it is a complex issue.


  *

    Offer of assistance with anti Trans Pacific Partnership agreement
    activities from PAUL GARDNER-STEPHEN
    Council DISCUSSED the submission. Once something is drafted, Josh
    Stewart will send to members to get their support / endorsement, and
    if there is consensus, LA Council will endorse the submission.


3. Review of action items from previous meetings

(Refer Trello for action items and please update current status before 
meeting)

See


4. Items for discussion

     1.

        Current budget status

         1.

            Council DECIDED that final figures from Perth LCA2014 would
            be awaited before determining a final budget, and will
            consider the draft budget put forward by Francois during the
            next few days. Further decision DEFERREDuntil next meeting
            28th January.


     2.

        Organising Face to Face
        Francois has sent around a sign up sheet to find the best weekend.
        FOR DECISION on best weekend for Face to Face

DEFERREDuntil budget position is better known

     3.

        Council Induction for Sae Ra and Chris

         1.

            What's still outstanding?

         2.

            Wiki access

         3.

            Website access

         4.

            IRC access

         5.

            Mailing list access

         6.

            Google docs access
            Induction complete, no further action required

     4.

        LCA2014 closure activities

         1.

            Invoice for Blue Hackers psychologist

Awaiting further information, no invoice received yet
Require clarification on whose budget it was coming out of, we currently 
believe it is currently coming out of LA rather than LCA.
ACTION: Josh Hesketh to chat to Arjen and Clinton

ACTION: Kathy to note for discussion on expenditure process at Face to Face

     5.

        LCA2015 update

Cherie Ellis has provided mage for website

ACTION: Josh H to update the Linux.org.au website

     6.

        PyconAU update

         1.

            Sponsorship requests have gone to 80% of last year's
            sponsors, but no accepts yet

     7.

        Drupal South
        ACTION: Josh to make contact with Josh Waihi touch base

ACTION: Kathy to make contact with Donna Benjamin regarding how LA can 
assist with promotional efforts

     8.

        Drupal Gov
        ACTION: Josh Hesketh to contact LEANNE SHORB for post event wrap-up
        http://lanyrd.com/2013/drupalgov/schedule/
        (Leanne to send update once invoices paid)

     9.

        Discussion around conference selection and continuation
        subcommittee (re OSDC exec etc).

DEFERRED to Face to Face



5. Items for noting


Nil


6. Other business


Nil

7. In camera

Two items were discussed in camera and are not made public at this time.

-- 
Kathy Reid
Secretary
Linux Australia

secretary at linux.org.au
http://linux.org.au



Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia

ABN 56 987 117 479

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