[Linux-aus] Council Minutes 14 Feb 2013

[Kathy Reid]

Hi everyone,
Thanks for your feedback and direction on the last minutes, please find 
below minutes of Council meeting 14 Feb 2013.
Kind regards,
Kathy


MINUTES COUNCIL MEETING 14 February 2013

Present: Bianca Gibson, Joshua Hesketh, Francois Marier, Hugh Blemings, 
Josh Stewart, Clinton Roy, Kathy Reid (all present, no apologies)
Quorum was achieved

Meeting opened 1950hrs

Minutes of previous meeting moved as correct by Josh Hesketh, seconded 
by Bianca, carried unanimously

Action item summary

  * ACTION: Kathy to approve pending MemberDB memberships, liaise with
    Pieter to make it happen
  * ACTION Joshua to follow up with Pia directly to discuss TBL.
  * ACTION: Kathy to provide an appropriate response to speaking
    services request
  * ACTION: Joshua to arrange media training.
  * ACTION: Joshua to document travel agency details
  * ACTION: Clinton, Hugh, to book flights. Francois is already booked
    for F2F.
  * ACTION: Kathy and Hugh to get Westpac customer ID numbers
  * ACTION: Continue using Trello
  * ACTION: Kathy to add Action Item Summary to list
  * ACTION: Joshua to add details of LACTTE list moderation on the Wiki


Log of correspondence

Applications for membership
ACTION: Kathy to approve pending MemberDB memberships, liaise with Peter 
to make it happen

BarCampMelbourne have applied to be an ongoing subcommittee
Discussed below

Email was received from a community member regarding speaking services.
ACTION: Kathy to provide an appropriate response

Previous action items

Follow up to TBL funding issue.
IN PROGRESS

Face to face organisation
UPDATE: Bianca is currently arranging accommodation, ETA to completion 16/2

F2F date
Has been set for 2-3 March. Most people can make it.

Media training
ACTION: Joshua to arrange media training.

Document travel agency requirements
UPDATE: Action assigned to Joshua

Travel to F2F
Joshua clarified who needed flights to F2F.
ACTION: Clinton, Hugh, to book flights. Francois is already booked.

News article on website introducing new Council
UPDATE: In progress by Kathy
ACTION: Those who haven't provided a bio to please do so to Kathy

Member DB
DISCUSSION DEFERRED to F2F

Current status of Media Subcommittee
Bianca identified 5 people who volunteered to be involved at 
linux.conf.au. Discussions have occurred around charter for the Media 
Subcommittee. Regarding Media Training, it was proposed that at least 
one person from the Media Subcommittee be present during Media Training. 
All in agreement. Bianca has the contact details for Media Subcommitte.
UPDATE: This is a work in progress, will be revisited at F2F.

Current status of BarCampMelbourne Subcommittee
Ben Dechrai has applied for BarCampMelbourne to be an ongoing 
Subcommittee rather than having a Subcommittee convening every year. 
Different views were expressed, some in support of having a Subcommittee 
for only one year, then reconvening, and some in support of ongoing 
Subcommittee. Subcommittees are not expired or ended at all.
Motion proposed by Joshua, seconded by Bianca to have BarCampMelbourne 
run as a Subcommittee for now.
Carried unanimously except for one abstention
(Kathy as previous BarCampMelbourne organiser)

Mirror Subcommittee
DECISION: Defer to face to face

Open Hardware conference
Discussions are ongoing in the community around how an Open Hardware 
conference will run.
DECISION: Defer to face to face.

Website updates
LCA2013 and LCA2014 updates to website
ACTION: Kathy to change this

Signatories on bank accounts
Joshua is currently a signatory. All in agreement that we need a third 
and possibly a fourth. Suggested that Hugh (VP) and Kathy (Secretary) 
also be signatories. Agreed. This needs to be arranged prior to face to 
face.
ACTION: Kathy and Hugh to get Westpac account numbers

Review use of Trello
Use of Trello was discussed. Concerns were raised that it is a second 
spot to be checking things. Kathy is finding Trello very useful. 
Discussion was held around need for a summary of action items.
ACTION: Continue using Trello
ACTION: Kathy to add Action Item Summary to list

LACTTE email list
Everyone has been made a moderator, this is causing some issues.
ACTION: Joshua to add details of LACTTE list moderation on the Wiki


Discussions held in camera

Three minor discussions were held in camera.
Council noted previous community feedback regarding in camera items and 
will attempt to make in camera items public in due course taking into 
consideration privacy and related confidentiality requirements.

Teleconf for 28th Feb cancelled due to Face to Face
Next meeting, Face to Face Friday 1 March evening until Sunday 3rd March 
evening
Meeting closed  2050hrs






-- 
--
Kathy Reid
@KathyReid on Twitter, Identi.ca, IRC etc
(61) 418 130 636

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