[Linux-aus] Request to form a new and on-going sub-committee for BarCampMelbourne

[Joshua Hesketh]

Hi Ben,

To be honest I'm not entirely sure where we landed with that. I believe
you still have access to everything based off the previous barcamp that
was ran. It seems like this item got lost in the transition of a new
council so I must apologise for that.

We'll discuss it on Thursday night which will be our first teleconf for
the new council. (Kathy, could you please add it to the agenda).

My feeling is that this is a bit of a no-brainer and we'd be happy to
support it. However I'm not sure if we would want it supported as an
on-going committee. For example, not even LCA is an ongoing committee as
the members are new every year. Personally I'd prefer to just have a
simple email each year saying "this is the new team" and we can go from
there.

Your thoughts?

Once again I apologise for the confusion. The tweet is (as far as I
know) slightly incorrect as we are not 'sponsoring' the barcamp. It is
more that barcamp is a Linux Australia ran event and that we are
supporting it.

Cheers,
Josh

On 10/02/13 13:07, Ben Dechrai wrote:
> Hi all,
>
> I noticed that @linuxaustralia tweeted they're a sponsor of
> BacCampMelbourne. Apologies if I missed an email somewhere - does this
> mean that the request to become an on-going sub-committee has been approved?
>
> If so, thanks very much, and how do we proceed?
>
> Thanks,
> Ben
>
> On 14/01/13 2:55 PM, Joshua Hesketh wrote:
>> Hello Ben,
>>
>> Thank you for your email and depth of detail. The council will discuss
>> this at our next meeting - hopefully this Wednesday.
>>
>> I look forward to talking to you later!
>>
>> Cheers,
>> Josh
>>
>> On 12/01/13 21:28, Ben Dechrai wrote:
>>> Hi,
>>>
>>> After a successful return of BarCampMelbourne in July last year, I would
>>> like to apply to become an on-going sub-committee of LA for the purposes
>>> of running all future BarCampMelbourne's (not just the upcoming one in
>>> March).
>>>
>>> The requested sub-committee name is "BarCampMelbourne" (no date this
>>> time), and I will remain as coordinator, with Peter Lieverdink remaining
>>> as treasurer. We also request access to a bank account that we can operate.
>>>
>>> We do not seek funding as part of our application for a full-time
>>> sub-committee; our first requirement is the bank account so that we may
>>> receive funds from other sponsors.
>>>
>>> I will be contacting previous BarCampMelbourne sponsors over the next
>>> day or two and, based on previous events, expect to raise in excess of
>>> $5,000 towards the event, and am aiming to raise over $7,000. We raised
>>> $7,425 in sponsorship last year.
>>>
>>> The estimated costs for this conference, based on last year's prices and
>>> a moderate expectation of the number of attendees, is $6,274.65. To
>>> mitigate against loss in the event sufficient sponsorship is not
>>> obtained, we will be selling tickets to the event for $30 each. This
>>> means the event will still break even with only $3,000 in sponsorship.
>>> Assuming we reach our sponsorship targets, participants will get a
>>> pro-rata refund, not exceeding the ticket price, to ensure any profit is
>>> not from participant fees, in keeping with the spirit of BarCamp.
>>>
>>> The budget is available at:
>>>    https://www.dropbox.com/s/0j6swp6mxn9g1s2/budget.ods
>>>
>>> For the convenience of the council, a text version of the budget is
>>> included below for quick reference.
>>>
>>> The next BarCampMelbourne will take place on the 16th and 17th of March.
>>>
>>> Many thanks for your consideration,
>>> Ben Dechrai
>>>
>>>
>>>
>>>
>>> BarCampMelbourne2013 Budget					
>>>
>>> Expenses (inc GST)
>>>
>>> Category        Description        Units      Each          Cost
>>> Misc            Stationery           1      -$100.00      -$100.00
>>> Misc            Groceries            1      -$100.00      -$100.00
>>> Attendee item   Tshirts             49       -$17.55      -$859.95
>>> Accommodation   Fri Orgs Beds        4       -$40.70      -$162.80
>>> Catering        Fri Orgs Dinner      4       -$25.00      -$100.00
>>> Category        Sat Orgs Breakfast   4        -$7.70       -$30.80
>>> Catering        Sat Lunch           70       -$17.22    -$1,205.05
>>> Catering        Sat Dinner          35       -$15.95      -$558.25
>>> Accommodation   Sat Beds            18       -$40.70      -$732.60
>>> Catering        Sun Breakfast       18        -$7.70      -$138.60
>>> Catering        Sun Lunch           70       -$17.22    -$1,205.05
>>>
>>>                                            Sub Total    -$5,193.10
>>>                                                  GST      -$472.10
>>>
>>> Income (inc GST)
>>>
>>> Category        Description        Units      Each          Cost
>>> Tickets                             70       $30.00      $2,100.00
>>> Sponsorship     Platinum             1    $2,200.00      $2,200.00
>>> Sponsorship     Gold                 1    $1,100.00      $1,100.00
>>>
>>>                                            Sub Total     $5,400.00
>>>                                                  GST       $490.91
>>>
>>>                                              Balance       $206.90
>>>                                                  GST        $18.81
>>>
>>>
>>>
>>> _______________________________________________
>>> linux-aus mailing list
>>> linux-aus at lists.linux.org.au
>>> http://lists.linux.org.au/listinfo/linux-aus


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