[Linux-aus] 2011 SGM Miniutes

[Joshua Hesketh]

Hi Sarah,

Thanks for your support.

For Xero questions I'd be happy to offer my limited knowledge. Otherwise 
John also knows it quite well.

Cheers,
Josh

On 09/06/2011 09:28 PM, Sarah Stokely wrote:
> Congrats all on the conclusion of a painful but necessary chapter in cleaning up the admin backbone of LA.
> Thanks Mary for your work for LA and your very much appreciated Ada work.
> And may I ask, who on the LA c'tee can give advice on Xero? EFA may be in need of some accounting help. :)
> Cheers,
> Sarah
>
> On 06/09/2011, at 5:57 PM, John Ferlito<johnf at inodes.org>  wrote:
>
>> 2011 Linux Australia Special General Meeting
>>
>> 29 August 2011 at 6:00pm at Google, Pyrmont
>>
>> Chair: John Ferlito
>>
>> Minutes: Alice Boxhall
>>
>> Present (8):
>>
>>   John Ferlito (5 proxies held)
>>   Jeff Waugh (1 proxy held)
>>   Alice Boxhall (4 proxies held)
>>   Andrew Bennetts
>>   Mary Gardiner
>>   Silvia Pfeiffer (3 proxies held)
>>   Tim Ansell
>>   Julien Goodwin
>>   (Plus Vincent Gardiner, age 1)
>>
>> Minutes
>> =======
>>
>> Meeting opened at 6.18.
>>
>> President's Welcome
>> -------------------
>>
>> Presentation of Treasurer's Report
>> ----------------------------------
>>
>> John Ferlito presented a summary of the Treasurer's report, available online at
>> http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0007.pdf
>>
>> Discussion of new accounting software, Xero.
>>
>> Discussion of reasons for changing financial year.
>>
>> Discussion of financials.
>>
>> Question on financial year changeover: transition will happen by having a 9
>> month financial year ending in September. Followed by standard 12 month
>> financial years starting October 1st.
>>
>> Motion: The membership accepts the 2010 treasurers report.
>> Moved by John Ferlito, seconded by Mary Gardiner.
>> Passed unanimously with two abstentions.
>>
>> Presentation of Auditors Report
>> -------------------------------
>>
>> No discussion of Auditor's report; report is available online at
>> http://lists.linux.org.au/pipermail/announce/attachments/20110808/4543c58a/attachment-0006.pdf.
>>
>> Motion: The membership accepts the Auditors report.
>>
>> Moved by John Ferlito, seconded by Mary Gardiner.
>> Passed unanimously with two abstentions.
>>
>> Constitutional Changes
>> ----------------------
>>
>> John Ferlito gave a description of reasons for constitutional changes, as
>> discussed on the mailing list.
>>
>> John Ferlito gave a description of each of the changes.
>>
>> Notable changes:
>>
>>   * A clause has been added that 20 members may call an SGM, or 5%, whichever
>>     is fewer;
>>   * Membership must be renewed by responding to email each year;
>>   * Financial year changed to October.
>>
>>
>> Motion: To replace Linux Australia's current constitution with the NSW Fair
>> Trading  Model constitution (Under the Associations Incorporation Act 2009).
>> https://github.com/linuxaustralia/constitution/blob/e50892799586bbcc5a76feefacb46fb905a61d3d/constitution.txt
>>
>> Moved by John Ferlito, seconded by Tim Ansell.
>> Passed unanimously.
>>
>> Motion: Change the financial year of the organisation to start on 1 October
>> https://github.com/linuxaustralia/constitution/commit/2748f80b89b4847ed79f9a52170d154ae6e7cc2d
>>
>> Moved by John Ferlito, seconded by Julien Goodwin.
>> Passed unanimously.
>>
>> Motion: Apply changes to the constitution to bring the constitution in line
>> with current practices
>> https://github.com/linuxaustralia/constitution/commit/7707b086bf74f1960eab7aae07a43be6837d3ca0
>>
>> Moved by John Ferlito, seconded by Mary Gardiner.
>> Passed unanimously.
>>
>> Motion: Apply changes to the constitution to allow for renewal of free
>> memberships
>> https://github.com/linuxaustralia/constitution/commit/0da6b2213f9896649cf10ec9fe898ca14b04571e
>>
>> Moved by John Ferlitp, seconded by Mary Gardiner.
>> Passed unanimously.
>>
>> Presentation of thank-you gift to Mary
>> --------------------------------------
>>
>> Mary was presented with an Amazon gift certificate in recognition of her
>> extraordinary work in bringing the constitution up to date, as well as her many
>> other achievements while a council member.
>>
>> Open to questions from floor and IRC
>> ------------------------------------
>>
>> No questions.
>>
>> Meeting closed at 6:36pm.
>>
>> Cheers,
>> John Ferlito
>> President, Linux Australia
>>
>> -- 
>> John
>> Blog                             http://www.inodes.org
>> LCA2012                          http://lcaunderthestars.org.au
>>
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