From info at healthhack.com.au Wed Jun 20 17:51:28 2018 From: info at healthhack.com.au (HealthHack Australia) Date: Wed, 20 Jun 2018 17:51:28 +1000 Subject: [Grants] Grant request: Securing HealthHack's Digital Future Message-ID: *Project name* Securing HealthHack's Digital Future *Aim of the project, including any key stages or milestones of the project* The one sentence summary of this project is: We need to start paying for the things we rely on. The slightly longer description is as follows. Who we are: HealthHack brings motivated people from diverse research, technology, business and educational backgrounds together to solve important problems in health care and medical research. Since 2013 we have successfully run 13 hackathons in five cities, helping to solve more than 75 problems. At the center of our work are our ?problem owners?; experts from the health and medical research community who are searching for solutions to technical challenges. Before each event, we work with the problem owners to help them to refine one challenge into a well defined ?problem? that can be worked on in a hackathon format. Each problem owner introduces their problem at the start of the event while hackers form teams to solve them based on their interests, passions or the skills they can offer. For the remaining time, each problem owner works closely with their group, combining their experience with the team?s expertise to develop inspiring solutions to important problems. HealthHack is free to attend and we welcome everyone to participate, especially those who genuinely want to use technology to help improve health and medical research outcomes. We?re strictly not-for-profit, volunteer-run and 100% open source. All solutions are shared openly and freely (as in speech AND beer). We ensure all code is released under an OSI approved licence after each hack. More information about who we are and what we do is available at healthhack.com.au. Our Challenges: We?re a 100% volunteer run, digital first organisation. We rely heavily on online tools and systems to run the event and to share knowledge and lessons learned in the past. We always try to use tools that have free versions but over time we?ve started moving to paid subscriptions as we?ve outgrown the freely available functionality. We?ve experimented with self hosting services using several open source systems but our dependence on volunteers means that we?ve periodically lost access to the skills needed to continue managing our digital castle. We've had more success subscribing to externally managed systems that require less technical expertise to maintain. The lack of funding for paid services (our current subscriptions are being paid out-of-pocket by our dedicated volunteers) means we aren?t able to access all the services we require. HealthHack has always been held as under the Open Knowledge Australia banner and so OKAU have graciously provided a bank account for sponsorship deposits and read only access to their Xero instance so we can track our state. We are extremely grateful to OKAU for their support in this area but we are also constrained by the limitations of the current setup. Specifically, we cannot raise or pay invoices or reimburse volunteers for event related expenses ourselves. Instead we must communicate via email with a third party who has the ability to do this for us. We aim to: - take over payment of any critical services currently carried by our wonderful volunteers (such as domain name registration fees). - move and centralise all of our documentation including standard operating practices, tools / templates, marketing / branding / website assets into one place on Google Drive with appropriate permissions for organisers. We want to make as much information publicly accessible as possible, while still respecting and protecting personal and sensitive information and data. - implement a reliable and secure email service for HealthHack organisers so that communication history is not lost as volunteers come and go. - improve the way we manage our website. We need to make it easier for our volunteers to keep it up to date with relevant content. - start using an online, teams-based password management service. - improve our ability to communicate with our audience by moving to a paid version of Mailchimp with SurveyMonkey integration. - better manage our own presence in Xero and have the ability to generate invoices and pay expenses. *How the success of the project will be measured* If the grant is funded we?ll create a more detailed list of technical goals and accompanying delivery dates and post it on the LA mailing list. We?ll use this document to assess our position throughout the project. *Estimated cost breakdown of the project, including any materials, projects or online services that are required to deliver the project. The cost breakdown should include estimates of labour costs and/or professional services* The event itself usually costs around $10K per site which we?ve always been able to fund using sponsorship but we?ve never had funding to pay for the infrastructure that runs year round. Our long term plan is to support all ongoing infrastructure costs by seeking increased investment from our pool of sponsors. However, we also have an immediate need to fund improvements to digital infrastructure as soon as possible so that we can concentrate on delivering a successful event in September. To make this happen we?re asking Linux Australia to support us by providing $1,517.40 to pay for the following services for the next two years: Mailchimp: $200 (2 @ $100/yr) SurveyMonkey $116 (4 @ $29/mth) Squarespace: $686.40 (24 @ $28.60/mth) Lastpass for teams: $232 (2 * 4 @ $29/user/yr) Gsuite: $240 (1 * 24 @ $10/user/mth) Domain hosting: $43 (2 @ $21.50/yr) We would also like to become an official sub-committee of LA which would give us the level of control over our bookkeeping we require. We understand how scarce and valuable grant money is so we would like to ask now that if LA is only able to fund part of the request we would very much appreciate it if funding the entire suite of services but for a shorter time could be considered. * The project team, their credentials and professional capabilities, especially their history of open source, open data, open hardware or open culture contributions * HealthHack has been around in various forms since 2013 and we have a fairly large and diverse alumni scattered around Australia, however there are four of us who have been involved with HealthHack for several years and oversee the long-lived aspects of the group as a whole. Dr Roisin McMahon Roisin has a PhD in biochemistry, a passion for science, and more than a decade of experience in biomedical research. She is a university based research scientist who studies how bacteria cause disease and searches for new drugs to treat them. Roisin is a versatile science communicator and committed to championing better equity and diversity in STEM. As a result,she was selected as a 2017 Science & Technology Australia Superstar of STEM. She enjoys building and supporting diverse and connected communities of scientists via roles as Deputy Chair of the Australian Academy of Science?s Early and mid-Career Researcher Forum Executive, convenor of the Brisbane node of the STEMMinist Book Club and as an organiser for HealthHack. Roisin first attended HealthHack in 2015; booked as a mentor for 4 hours, she stayed for the whole weekend and has never looked back. In 2016-17, she worked with problem owners to refine their projects. She co-led the 2017 Brisbane event. Andrew Saul Andrew is a data analyst for a large technology company that specialises in machine monitoring. He has previously worked as a data analyst in the video games and in digital advertising and app development. Andrew has a passion for analytics and open data. As a result he loves a good data heavy hackathon; the more open the better. Andrew has led and participated in teams at previous GovHack and HealthHack events. Andrew became an organiser of HealthHack Brisbane in 2017 and is back again in 2018. He is an active member of data community in Brisbane and has presented at a number of Meetups both about his work and projects from hackathons his teams attended. Dr Mike Imelfort Mike has a PhD in Bioinformatics and works as a data scientist for a biotech startup in the genome sequencing space. He's an open data and Hackathon enthusiast and active member of the Brisbane tech community. Mike is passionate about making technology available to diverse groups of people. He?s produced a number of open source bioinformatics tools (mainly GPL) which are available on github: https://github.com/minillinim and https://github.com/ecogenomics. Mike has been a local and national organiser for HealthHack (http://healthhack.com.au) and served as the lead national organiser for HealthHack 2016 which was held in Brisbane, Sydney, Melbourne, Perth and Canberra. Mike also contributes to the IWS-Hackathon project, a sub-committee of Linux Australia, which is dedicated to building open source STEM teaching resources based around an automated garden watering platform. Mike recently stepped down as the President of the the Kimberley Park P&C Association but is still managing the digital services used by that organisation. Gareth Moores Gareth has been volunteering with HealthHack since 2015. Gareth become technical lead for HealthHack in 2017 and has returned for 2018. Gareth has worked as system administrator and lead developer for a national radio station. Gareth has participated in teams at previous HealthHack and GovHack events. Gareth also volunteers with the Developers, Developers, Developers conference and with Rosies: Friends on the Street. Gareth Moores will be responsible for this project and will be providing a detailed report on the outcomes of our infrastructure regeneration project as well as how it helped (or hindered) us in running the actual event this year. We thank the committee and greater community for the opportunity to make this request and we welcome any and all feedback. Sincerely, The HealthHack org team. -------------- next part -------------- An HTML attachment was scrubbed... URL: From president at linux.org.au Thu Jun 21 15:06:18 2018 From: president at linux.org.au (Linux Australia President) Date: Thu, 21 Jun 2018 15:06:18 +1000 Subject: [Grants] Grant request: Securing HealthHack's Digital Future In-Reply-To: References: Message-ID: <18ab2e54-9704-f429-b03e-118f109bd514@linux.org.au> G'day HealthHack Team, Thanks so much for your Grant Request. This email is just to say that we've received your Grant Request. We will now open it to two weeks' of community feedback, and this will be decided upon at Council Meeting 5th July. Kind regards, Kathy On 20/06/18 17:51, HealthHack Australia wrote: > > *Project name* > > > Securing HealthHack's Digital Future > > > *Aim of the project, including any key stages or milestones of the > project* > > > The one sentence summary of this project is: We need to start paying > for the things we rely on. The slightly longer description is as follows. > > > Who we are: > > > HealthHack brings motivated people from diverse research, technology, > business and educational backgrounds together to solve important > problems in health care and medical research. Since 2013 we have > successfully run 13 hackathons in five cities, helping to solve more > than 75 problems. > > > At the center of our work are our ?problem owners?; experts from the > health and medical research community who are searching for solutions > to technical challenges. Before each event, we work with the problem > owners to help them to refine one challenge into a well defined > ??problem? that can be worked on in a hackathon format. Each problem > owner introduces their problem at the start of the event while hackers > form teams to solve them based on their interests, passions or the > skills they can offer. For the remaining time, each problem owner > works closely with their group, combining their experience with the > team?s expertise to develop inspiring solutions to important problems. > > > HealthHack is free to attend and we welcome everyone to participate, > especially those who genuinely want to use technology to help improve > health and medical research outcomes. We?re strictly not-for-profit, > volunteer-run and 100% open source. All solutions are shared openly > and freely (as in speech AND beer). We ensure all code is released > under an OSI approved licence after each hack. More information about > who we are and what we do is available at healthhack.com.au > . > > > Our Challenges: > > > We?re a 100% volunteer run, digital first organisation. We rely > heavily on online tools and systems to run the event and to share > knowledge and lessons learned in the past. We always try to use tools > that have free versions but over time we?ve started moving to paid > subscriptions as we?ve outgrown the freely available functionality. > We?ve experimented with self hosting services using several open > source systems but our dependence on volunteers means that we?ve > periodically lost access to the skills needed to continue managing our > digital castle. We've had more success subscribing to externally > managed systems that require less technical expertise to maintain. The > lack of ?funding for paid services (our current subscriptions are > being paid out-of-pocket by our dedicated volunteers) means we aren?t > able to access all the services we require. > > > HealthHack has always been held as under the Open Knowledge Australia > banner and so OKAU have graciously provided a bank account for > sponsorship deposits and read only access to their Xero instance so we > can track our state. We are extremely grateful to OKAU for their > support in this area but we are also constrained by the limitations of > the current setup. Specifically, we cannot raise or pay invoices or > reimburse volunteers for event related expenses ourselves. Instead we > must communicate via email with a third party who has the ability to > do this for us. > > > We aim to: > > > - take over payment of any critical services currently carried by our > wonderful volunteers (such as domain name registration fees). > > > - move and centralise all of our documentation including standard > operating practices, tools / templates, marketing / branding / website > assets into one place on Google Drive with appropriate permissions for > organisers. We want to make as much information publicly accessible as > possible, while still respecting and protecting personal and sensitive > information and data. > > > - implement a reliable and secure email service for HealthHack > organisers so that communication history is not lost as volunteers > come and go. > > > - improve the way we manage our website. We need to make it easier for > our volunteers to keep it up to date with relevant content. > > > - start using an online, teams-based password management service. > > > - improve our ability to communicate with our audience by moving to a > paid version of Mailchimp with SurveyMonkey integration. > > > - better manage our own presence in Xero and have the ability to > generate invoices and pay expenses. > > > *How the success of the project will be measured* > > > If the grant is funded we?ll create a more detailed list of technical > goals and accompanying delivery dates and post it on the LA mailing > list. We?ll use this document to assess our position throughout the > project. > > > *Estimated cost breakdown of the project, including any materials, > projects or online services that are required to deliver the project. > The cost breakdown should include estimates of labour costs and/or > professional services* > > > The event itself usually costs around $10K per site which we?ve always > been able to fund using sponsorship but we?ve never had funding to pay > for the infrastructure that runs year round. Our long term plan is to > support all ongoing infrastructure costs by seeking increased > investment from our pool of sponsors. However, we also have an > immediate need to fund improvements to digital infrastructure as soon > as possible so that we can concentrate on delivering a successful > event in September. To make this happen we?re asking Linux Australia > to support us by providing $1,517.40 to pay for the following services > for the next two years: > > > Mailchimp: ?????????$200 (2 @ $100/yr) > > SurveyMonkey??? ???$116 (4 @ $29/mth) > > Squarespace: ???????$686.40 (24 @ $28.60/mth) > > Lastpass for teams: $232 (2 * 4 @ $29/user/yr) > > Gsuite: ????????????$240 (1 * 24 @ $10/user/mth) > > Domain hosting: ????$43 (2 @ $21.50/yr) > > > We would also like to become an official sub-committee of LA which > would give us the level of control over our bookkeeping we require. > > > We understand how scarce and valuable grant money is so we would like > to ask now that if LA is only able to fund part of the request we > would very much appreciate it if funding the entire suite of services > but for a shorter time could be considered. > > > * The project team, their credentials and professional capabilities, > especially their history of open source, open data, open hardware or > open culture contributions * > > > HealthHack has been around in various forms since 2013 and we have a > fairly large and diverse alumni scattered around Australia, however > there are four of us who have been involved with HealthHack for > several years and oversee the long-lived aspects of the group as a whole. > > > Dr Roisin McMahon > > > Roisin has a PhD in biochemistry, a passion for science, and more than > a decade of experience in biomedical research. She is a university > based research scientist who studies how bacteria cause disease and > searches for new drugs to treat them. Roisin is a versatile science > communicator and committed to championing better equity and diversity > in STEM. As a result,she was selected as a 2017 Science & Technology > Australia Superstar of STEM. She enjoys building and supporting > diverse and connected communities of scientists via roles as Deputy > Chair of the Australian Academy of Science?s Early and mid-Career > Researcher Forum Executive, convenor of the Brisbane node of the > STEMMinist Book Club and as an organiser for HealthHack. Roisin first > attended HealthHack in 2015; booked as a mentor for 4 hours, she > stayed for the whole weekend and has never looked back. In 2016-17, > she worked with problem owners to refine their projects. She co-led > the 2017 Brisbane event. ??? ??? ??? ??? ??? ??? > > > Andrew Saul > > > Andrew is a data analyst for a large technology company that > specialises in machine monitoring. He has previously worked as a data > analyst in the video games and in digital advertising and app > development. Andrew has a passion for analytics and open data. As a > result he loves a good data heavy hackathon; the more open the better. > Andrew has led and participated in teams at previous GovHack and > HealthHack events. Andrew became an organiser of HealthHack Brisbane > in 2017 and is back again in 2018. He is an active member of data > community in Brisbane and has presented at a number of Meetups both > about his work and projects from hackathons his teams attended. ? > > > Dr Mike Imelfort > > > Mike has a PhD in Bioinformatics and works as a data scientist for a > biotech startup in the genome sequencing space. He's an open data and > Hackathon enthusiast and active member of the Brisbane tech community. > Mike is passionate about making technology available to diverse groups > of people. He?s produced a number of open source bioinformatics tools > (mainly GPL) which are available on github: > https://github.com/minillinim and https://github.com/ecogenomics. Mike > has been a local and national organiser for HealthHack > (http://healthhack.com.au) and served as the lead national organiser > for HealthHack 2016 which was held in Brisbane, Sydney, Melbourne, > Perth and Canberra. Mike also contributes to the IWS-Hackathon > project, a sub-committee of Linux Australia, which is dedicated to > building open source STEM teaching resources based around an automated > garden watering platform. Mike recently stepped down as the President > of the the Kimberley Park P&C Association but is still managing the > digital services used by that organisation. > > > Gareth Moores > > > Gareth has been volunteering with HealthHack since 2015. Gareth become > technical lead for HealthHack in 2017 and has returned for 2018. > Gareth has worked as system administrator and lead developer for a > national radio station. Gareth has participated in teams at previous > HealthHack and GovHack events. Gareth also volunteers with the > Developers, Developers, Developersconference and with Rosies: Friends > on the Street. > > > Gareth Moores will be responsible for this project and will be > providing a detailed report on the outcomes of our infrastructure > regeneration project as well as how it helped (or hindered) us in > running the actual event this year. > > > We thank the committee and greater community for the opportunity to > make this request and we welcome anyand all feedback. > > Sincerely, > > The HealthHack org team. > > > > > > _______________________________________________ > Grants mailing list > Grants at lists.linux.org.au > http://lists.linux.org.au/mailman/listinfo/grants -- Kathy Reid President Linux Australia 0418 130 636 president at linux.org.au http://linux.org.au Linux Australia Inc GPO Box 4788 Sydney NSW 2001 Australia ABN 56 987 117 479 -------------- next part -------------- An HTML attachment was scrubbed... URL: From jackson.lyndsey at gmail.com Mon Jun 25 13:10:22 2018 From: jackson.lyndsey at gmail.com (Lyndsey Jackson) Date: Mon, 25 Jun 2018 12:40:22 +0930 Subject: [Grants] Fwd: FW: Proposal for Linux Australia In-Reply-To: References: Message-ID: Dear Linux Grants team and Council Members, Please accept this attached email as a grant request to support participation in an uncoming Australian Internet Community working group forum. I'll post the text below for ease of reading and sharing, and a nicely formatted pdf is attached. Thank you for your conisderation and the opportunity your grants program provides to our commmunities. I am submitting as part of Electronic Frontiers Australia as we are contributing to getting this group up and running. For additional inquiries I have cc'd Chair Sandra Davey or Michelle Scott Tucker who can answer any specific and grant related questions. Thanks for your consideration. Lyndsey Lyndsey Jackson 0400 329 894 W: www.lyndseyjackson.com.au T: @ok_lyndsey LIn: https://au.linkedin.com/in/lyndsey-jackson -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Linux AU_letter seeking travel support funds.pdf Type: application/pdf Size: 202625 bytes Desc: not available URL: From jackson.lyndsey at gmail.com Mon Jun 25 13:12:10 2018 From: jackson.lyndsey at gmail.com (Lyndsey Jackson) Date: Mon, 25 Jun 2018 12:42:10 +0930 Subject: [Grants] Australian Internet Community Planning - Proposal for Linux Australia support Message-ID: That was a really terrible subject line! Apologies :) On Mon, Jun 25, 2018 at 12:40 PM, Lyndsey Jackson wrote: > Dear Linux Grants team and Council Members, > > Please accept this attached email as a grant request to support > participation in an uncoming Australian Internet Community working group > forum. I'll post the text below for ease of reading and sharing, and a > nicely formatted pdf is attached. > > Thank you for your conisderation and the opportunity your grants program > provides to our commmunities. > > I am submitting as part of Electronic Frontiers Australia as we are > contributing to getting this group up and running. For additional inquiries > I have cc'd Chair Sandra Davey or Michelle Scott Tucker who can answer any > specific and grant related questions. > > Thanks for your consideration. > > > Lyndsey > > > > -- Lyndsey Jackson 0400 329 894 W: www.lyndseyjackson.com.au T: @ok_lyndsey LIn: https://au.linkedin.com/in/lyndsey-jackson -------------- next part -------------- An HTML attachment was scrubbed... URL: -------------- next part -------------- A non-text attachment was scrubbed... Name: Linux AU_letter seeking travel support funds.pdf Type: application/pdf Size: 202625 bytes Desc: not available URL: