[Announce] Minutes of Linux Australia Annual General Meeting 12th January 2015
Linux Australia Secretary
secretary at linux.org.au
Sat Jan 31 18:30:46 AEDT 2015
Minutes of Linux Australia
Annual General Meeting 2015
University of Auckland, Auckland, New Zealand
Monday, 12th January 2015, 1739hrs - 1901hrs, Room OGGB4
Meeting opened at 1739hrs NZST by Mr JOSHUA HESKETH
Minutes were taken by Ms KATHY REID
1. President’s welcome
MR JOSHUA HESKETH, President
JOSHUA HESKETH invited participants to review the Minutes and Office
Bearers’ Reports
JOSHUA HESKETH invited participants to register on the registration sheets
JOSHUA HESKETH thanked participants for attending the AGM.
Note: Reports were located at presenting lectern of the room
2. MOTION by Mr JOSHUA HESKETH that the minutes of the Annual
General Meeting 2014 of Linux Australia be accepted as complete and
accurate.
Refer: http://linux.org.au/meeting/2014-01-08
SECONDED by CHRISTOPHER NEUGEBAUER
CARRIED with seven abstentions
3. To receive the REPORTS of activities of the preceding year from
OFFICE BEARERS
*
MR JOSHUA HESKETH - President
*
MR FRANÇOIS MARIER - Treasurer
Includes presentation of the Auditor’s Report
*
MS KATHERINE (KATHY) REID - Secretary
Please refer to reports
*
President’s report
o
http://lists.linux.org.au/pipermail/linux-aus/2015-January/021983.html
Presentation of the President’s Report - Mr JOSHUA HESKETH
Mr HESKETH noted that there was significant growth in events that ran
locally, with Linux Australia running 8 events in total. He went on to
identify that Linux Australia had faced some financial perils in 2014,
including making a small loss, largely due to LCA2014 not meeting sales
expectations. Mr HESKETH referred community members to the broader
discussion around this issue which was posted to the linux-aus list. Mr
HESKETH noted that Treasurer, MR FRANÇOIS MARIER had reduced risks and
overheads, thus minimising the overall financial loss.
http://lists.linux.org.au/pipermail/announce/2014-June/000181.html
Mr HESKETH noted that the Council and Community can be very proud of the
submission made to the Department of Foreign Affairs and Trade (DFAT) on
the Transpacific Partnership Agreement (TPP). Mr HESKETH noted his
special thanks to Mr JOSH STEWART (Ordinary Council Member, Linux
Australia) and to Mr LEV LAFAYETTE (President, Linux Users’ Victoria)
for their exemplary efforts here.
Mr HESKETH noted that although it has been a somewhat turbulent year for
Linux Australia, he was very happy with how Linux Australia has run. He
indicated that the organisation made sure to operate within their
values, and that budgetary choices reflected this.
Mr HESKETH referred the community to the SubCommittee page for further
information on subcommittee activities, and noted that the
non-conference SubCommittees were as per 2013. Mr HESKETH thanked
SubCommittees for all their hard work during the year.
Mr HESKETH noted the new Subcommittee policy and structure, and thanked
Christopher Neugebauer in particular for all his hard work. Mr HESKETH
explained that the new policy delivers increased oversight. However,
this has been difficult to implement practically, and aligning events to
the new Subcommittee policy remains a challenge for Council 2015. Mr
HESKETH invited attendees to read the Subcommittee Policy.
http://linux.org.au/sub-committees
Mr HESKETH noted that Linux Australia had supported 4 grants this year.
He went on to note that the budget for Linux Australia ran from October
to September, while Council runs from January to January.
Mr HESKETH explained that 2014 took linux.conf.au bids for the event two
years out and that results of this process will be announced during
closing.
Mr HESKETH noted the new mailing list for policies and invited
participants to join the policies mailing list if desired.
SEE: http://lists.linux.org.au/listinfo/policies
Mr HESKETH noted that Linux Australia had kept members informed through
usual channels, including the Announce and Linux-Aus mailing lists, and
had increased the use of Twitter, and that the organisation’s key
outreach piece this year was the TPP submission.
Mr HESKETH covered financials briefly, and noted that the Council had
not hindered its operations as a result of the loss. He further noted
that Council had planned for a long time to hold sufficient cash reserve
to allow for the conduct of an entire linux.conf.au based on
registration income alone. Mr HESKETH noted the foresight of previous
Councils for Linux Australia currently being in this fortunate financial
position.
Mr HESKETH read an excerpt from Linux Australia’s TPP submission to
summarise the organisation’s position;
“Linux Australia and Linux Users of Victoria strongly urges that the TPP
and future trade agreements be negotiated in an open and transparent
manner. Leaked chapters of the TPP have raised serious concerns that
threaten Australian growth and innovation, but that have been held
behind closed doors with limited consultation”
Mr HESKETH noted that the current membership platform is frail, and that
Linux Australia will be working to enhance it.
Mr HESKETH noted that Linux Australia had a number of challenges facing
the organisation in the near future. The remit of the organisation has
changed. LA is a community - and Mr HESKETH noted that it is the members
that do the hard work of the organisation. He went on to note that Linux
and open source are generally well accepted as technologies, but the
underpinning freedoms around these technologies are less known. He
questioned how Linux Australia’s values align with the popularity of web
and mobile platforms, and how we as a community felt about companies
collecting and retaining large amounts of data about us. Mr HESKETH
underscore the importance of these questions, and encouraged members to
debate these issues. He questioned how Linux Australia ensures these
values are upheld in industry, and challenged members to be more
involved in these issues. He reinforced that the organisation only
achieves what its members do - and that it is through the hard work of
organisers, volunteers and subcommittee members that outcomes are
achieved. Mr HESKETH called on members to be involved in these things
and strongly encouraged members to put in conference bids, or to
volunteer in areas where they feel passionate.
Mr HESKETH concluded by stating that Linux Australia has some big
questions ahead, and they will not be easy to answer. These issues need
to be addressed collectively.
Mr HESKETH invited questions from the floor.
Ms DONNA BENJAMIN - You’ve raised the challenge of big and
unanswered questions and invited members to contribute to
those questions. How should we do that?
Mr HESKETH responded by inviting attendees to the Birds of a Feather
(BoF) session at 12.20 lunchtime on Thursday for discussions around LA’s
future.
Mr HESKETH invited Mr FRANÇOIS MARIER to the floor to present the
Treasurer’s report
Presentation of the Treasurer’s Report - Mr FRANÇOIS MARIER
Mr MARIER outlined that the most significant issue that happened with
Linux Australia accounts this year was the linux.conf.au 2014 loss. This
was identified halfway through the year, and the budget was scaled back
to accommodate the loss. Overall, Linux Australia ended up with a loss
of $AUD 10k as a whole, which is not bad considering that linux.conf.au
lost $AUD 39k overall. Mr MARIER outlined that budget expenses and
costs were cut that would have a minimal impact on operations - such as
reducing the grants budget.
Mr MARIER explained that one of the things that Linux Australia used to
do with conferences was not charge at all for the provision of services
such as administration, bank accounts, insurance etc. Therefore, if a
conference broke even, it represented a loss to Linux Australia because
the conference consumed resources from Linux Australia centrally.
Therefore, a rate of $AUD 11 per person, or 2% of sales, is now expected
to be budgeted in for conferences and the conference should break event
at this amount.
Mr MARIER reported that existing financial relationships remain
generally unchanged. A new structure is in place for bank accounts in
New Zealand to better facilitate New Zealand based activities.
Mr MARIER talked through the Budget and Revised Budget.
He first noted that the budget covered the financial year October 1
2013, to September 30, 2014. He went on to note that conferences had
returned a large profit, including DrupalSouth Wellington and WordCamp
Sydney. He further noted that some conferences fell across two financial
years however their income is only listed against the budget year they
operated in. The attached Profit and Loss statements were, however,
limited to just the financial year.
Mr MARIER talked through the Revised Budget and noted the smaller
donations and grants budget, with minimal reductions in other line
items. He summarised by articulating that Linux Australia plans to
return to profit in 2015, that is, to return to the financial position
prior to 2014.
Mr MARIER presented recommendations for future Treasurers such as
cutting some unnecessary expenses and tidying up some accounts.
Mr MARIER thanked all conference Treasurers for their hard work in
reconciling expenses and particularly noted Mr RUSSELL STUART -
Treasurer of Pycon AU for his attention to detail and conscientiousness.
Mr MARIER also noted the assistance of Mr JOSHUA HESKETH.
Mr MARIER invited questions from the floor.
Ms ANITA KUNO - Two conference did spectacularly well in the report -
Pycon AU and DrupalSouth Wellington. How many people came from outside
Australia and New Zealand and from within Australia and New Zealand?
Mr CHRISTOPHER NEUGEBAUER, Chair of Pycon AU, responded that of the 380
attendees of Pycon AU approximately 5-10% were from outside Australia.
Ms DONNA BENJAMIN, Chair of Drupal South, responded that of the around
200 attendees and volunteers, many Australians went to New Zealand and a
small percentage from the rest of the world attended. She further noted
that these were primarily regional events, but do attract international
speakers.
Mr CHRISTOPHER NEUGEBAUER further noted that Pycon AU attracts fewer
attendees as there is also a Pycon NZ event.
Ms ANITA KUNO - I experienced a great deal of difficulty paying for the
conference, as my employer issues American Express (AMEX), and the only
way I had to pay for the conference was by AMEX. Is there any
acknowledgement of payment selection or options to make things easier
for international attendees to pay for linux.conf.au?
Mr MARIER acknowledged the difficulty Anita faced and noted that
American Express is difficult to facilitate. He further noted that AMEX
has higher fees. François indicated that conferences should have Amex.
Mr HESKETH clarified, and noted that Linux Australia can do AMEX for AUD
dollars, but not yet for AMEX for NZD dollars, as this was not arranged
in time, but that we will arrange this in the future. Ms KUNO encouraged
Linux Australia to make it easier for international delegates to pay for
linux.conf.au. Mr TIM SERONG noted that higher fees represents a problem
as the higher fees are transferred to the card holder. Mr MARIER noted
that the higher fees were not significant problem for Linux Australia.
Mr MICHAEL CORDOVER - are the conference returns for 2015
based on the $11 per person rate?
Mr MARIER responded that the numbers won’t change very much as the
events have already occurred. For events in the future, they are
estimates. With estimates we need to be careful, as we don’t want to put
too much pressure on organisers to return a profit. For Pycon, it will
be the same city run by the same people, so the estimate is likely to be
accurate, but Drupal South for instance will be in a different city so
returns are likely to vary more.
Mr HESKETH added that the returns are “Pre” the $11 conference amount,
noting that he wanted conference organisers to consider conference
purchases versus how the profits could be used to benefit the whole
Linux Australia.
DONNA BENJAMIN - Proffered a suggestion for future reporting
for conferences, that it would be great to have a single sheet
that had all the expenses and income for the conference, as
well as the number of attendees. This would help articulate
and compare the events - as the number of attendees is not
reported in the financials. She concluded that you can then
get a sense of the margin the events are returning. She
further noted the historical relationship between
linux.conf.au and Linux Australia, where there had been an
intention to spend conference surplus and return nothing to
Linux AUstralia. She noted the greater maturity now seen in
this relationship, and that conferences are paying Linux
Australia for a service. She suggested that the $11 per head
cost be increased to $15 per head.
Mr HESKETH responded by underlining that a 5 day event is different to a
2 day event. Regarding the relationship between Linux Australia and
linux.conf.au he made the point that both are all part of the same
broader community that upholds or values of open communit and open
technology and that drawing a distinction is really not useful.
Mr TOMAS MILJENOVIC: Have all the transaction occurred for
WordCamp Sydney?
Mr HESKETH noted that the conference had not closed its books yet, and
he expected the large profit reported to decline slightly.
Mr HESKETH invited Ms KATHY REID to the floor to deliver the Secretary’s
report
NOTE: Minutes at this stage kindly taken by Ms DONNA BENJAMIN
Presentation of the Secretary’s report - Ms KATHY REID
Ms REID thanked attendees and the Council and noted that they were a
very dedicated and professional team.
She went on to note that 2014 was a successful year for Council.
Positive engagement with the community. She noted that Linux Australia
had run very smoothly, and noted that the Council had reached quorum at
all meetings in the past two years - a sign of a healthy organisation.
Ms REID further noted this would be her last term as Secretary due to
her role in linux.conf.au 2016.
She noted that the membership system, MemberDB had reached end of life
and needed to be replaced. She noted that at 29 November 2014 membership
stood at 3207, representing a 4% increase on 2013.
Ms REID noted that Twitter had been a useful tool for engaging with the
community, and while it was not an open source platform, had been a
useful channel for member communication. She walked through social media
engagement to demonstrate the increased. Ms REID further noted that the
newsletter initiative failed to gain traction, and that this was
something next year’s Council may wish to look at.
Ms REID noted that linux.org.au is Linux Australia’s key digital
property, with 4500 page views per month, and that the Jobs page is very
popular, and that this may be worth focussing on in the future.
Ms REID noted that organisational correspondence included support
requests, and enquiries from other organisations, and that 1 formal
complaint was handled.
Ms REID invited questions from the floor, but none were received.
NOTE: Minutes continued from this point by Ms KATHY REID
MOTION by Mr JOSHUA HESKETH that the Auditor’s report is clear and accurate
SECONDED by Mr HUGH BLEMINGS
CARRIED with 12 abstentions
Mr MARIER and Mr HESKETH signed the Auditor’s Report
MOTION by Mr FRANÇOIS MARIER that the President’s report is correct
SECONDED by Ms KATHY REID
CARRIED with 4 abstentions
MOTION by Mr FRANÇOIS MARIER that Treasurer's report is accepted
SECONDED Mr JOSHUA HESKETH
CARRIED with 1 abstention
MOTION by Mr FRANÇOIS MARIER that Secretary’s report is accepted
SECONDED by Ms BIANCA GIBSON
CARRIED with 1 abstention
MOTION by MR DAVID BELL that the actions of Council 2014 are endorsed by
the membership
SECONDED by MR PETER CHUBB
CARRIED with 2 abstentions
4. No agenda items were tabled with the Secretary prior to the AGM
5. To HEAR and RESPOND to questions from the floor
Mr JOSHUA HESKETH invited questions from the floor
Mr TIM SERONG - Given the mention of the jobs page being quite
popular, is it sensible for people to pay for job listings?
MR JOSHUA HESKETH responded that he wasn’t sure whether it was worth the
overhead of charging for posting, and also noted that it may be a
disservice to members for excluding jobs they may be interested in.
Mr PAUL WAYPER - Noted that small companies and volunteer
organisations who may not have funds available for a jobs
listing and the added complexities of funding arrangements may
be a barrier to interesting jobs being posted.
Ms ANITA KUNO - Noted that she had not seen a job board around
the conference. The floor responded that there was a Jobs
Birds of a Feather (BoF).
Mr JOSHUA HESKETH responded with more information around the Jobs BoF.
Ms DONNA BENJAMIN picked up on the point made by Mr TIM SERONG
and advised that jobs from Supporting Members of the Drupal
Association are posted on jobs.drupal.org, and that
Supporting Members get a number of free postings per year. She
identified that this was a mechanism for diversifying revenue.
Ms BENJAMIN encouraged future Councils to strongly consider
monetising the Jobs Page given its popularity, while keeping
it free to look at.
The floor responded by wondering whether this initiative was making more
than pocket money.
Ms BENJAMIN responded by advising that although there are costs with
running it, the revenue is covering costs, and the revenue stream is
growing over time.
Mr JOSHUA HESKETH advised that the point of diversifying revenue was
attractive, and that this should be the point for Council to take away.
He distinguished the point around Corporate Membership, noting that it
was a separate matter, and that Corporate Membership is not currently
covered in LA’s constitution. He further noted that while the Jobs page
gets a lot of views, the number of people listing jobs on there is not
large.
Mr PETER CHUBB further noted that only a small number of applicants came
through the Jobs Listing.
Ms ANITA KUNO further suggested that it would be worthwhile for Council
to do some further research on the Jobs page and whether Linux Australia
could grow or improve the experience -as this may represent an increase
in future attendance.
Mr JOSHUA HESKETH noted this as a useful suggestion.
Mr ANDREW McDONNELL - noted that the GovHack/Adelaide
Unleashed event occurred in July, which drew participation
from the startup/webdev scene, many of whom had not heard of
linux.conf.au, and wondered whether Linux Australia could
sponsor the event again.
Mr JOSHUA HESKETH advised the floor that Linux Australia sponsored the
event in 2013, and particularly underlined the advantage of companies
getting to know the organisation.
Ms LANA BRINDLEY (referring to 2014 AGM Minutes) - What’s
happening with the old videos on the mirror?
Mr JOSHUA HESKETH responded that there had been a lot of effort to track
them down, and that some are still remaining. He noted that this is a
large job to do. Mr STEVEN WALSH (Admin and Mirror Team) noted that the
hard drive and videos are in different geographic locations, and they
will eventually be reunited.
6. DECLARATION of Election and WELCOME of incoming Council
Mr HESKETH invited Mr JONATHAN OXER to stage as Returning Officer to
declare the results of the Council election. Mr HESKETH explained that
the role of the Returning Officer is to scrutinise the conduct of the
election to ensure the integrity of the process.
Mr OXER advised that there were three items to note with respect to the
election;
1.
The dates of the election, and the voting period, were changed to
allow or the AGM to take place on Monday 12th January. The period
had originally been designed to end Wednesday 14th January.
2.
It was noted that MemberDB has some duplicate records. Mr OXER
advised that he had examined that one of the members with duplicate
records has only cast one vote, and that he was satisfied there were
no duplicate votes.
3.
It was noted that the server which hosts MemberDB, and thus the
election, was unavailable for a period of 4 hours, 4am-8am on a
Saturday morning, and that this did not unduly affect the voting.
Mr MICHAEL STILL questioned what percentage of the voting hours did this
represent.
Ms KATHY REID took this as a question on notice, and this is addressed
herein;
The voting period was 0000hrs on 18 December 2014 until 2359hrs on 11
January 2015, AEDST. This represents 24 days 23 hours and 59 minutes, or
approximately 600 hours. The outage thus represented 0.67%of the
allocated voting period.
*
Mr JOSHUA HESKETH, unopposed, was elected President for a third term
*
Mr JOSH STEWART was elected Vice-President, after serving two terms
as OCM
*
Ms SAE RA GERMAINE, unopposed, was elected Secretary, after serving
one term as OCM
*
Mr TONY BREEDS, unopposed, was elected Treasurer
*
Mr CHRISTOPHER NEUGEBAUER was elected Ordinary Committee Member
(OCM) for a second term
*
Mr CRAIGE McWHIRTER was elected Ordinary Committee Member
*
Mr JAMES ISEPPI was elected Ordinary Committee Member
Mr STILL exclaimed to Mr BREEDS that he was a ‘sucker’.
Mr OXER welcomed the new Council Members.
Mr HESKETH thanked the outgoing Council Members, and welcomed the
incoming Council.
Mr HESKETH noted that this will likely be his last year on Council,
after three years as President and 6 in total on Council. He encouraged
members to consider if this is a role for them, and urged them to
consider if they would like to be involved. He stated that there is a
degree of complacency in Linux Australia as a community and this is
reflected in voting patterns.
Mr HESKETH took further questions from the floor.
Mr TOMAS MILJENOVIC asked whether Linux Australia was going to
hold another Member Survey this year.
MR HESKETH responded that the last Survey was at the end of 2013 and was
still very relevant, and that it is currently too soon to do another
one. He noted that it is certainly used for decision making. He further
noted that the survey date is published on the website in open data
format, and encouraged members to play with the data.
Mr TIM SERONG noted that around 70 votes were cast, and that
this is a small percentage of the membership - around 3200
members. What are the reasons behind this?
MR HESKETH responded that MemberDB did not currently have expiry and
renewal functions, and that membership of Linux Australia did not
currently expire membership. He also noted that records for signing the
box on the linux.conf.au registration form to be a member of Linux
Australia have not been entered manually into the database.
Mr STILL noted that the voting numbers were about the same as 2014.
Ms REID clarified that they were about 70% of 2014.
Mr STILL noted the deficiencies of the MemberDB system.
Mr MILJENOVIC expressed that Membership Management should be a
priority for Council, and asked whether there were any issues
with renewal.
Mr HESKETH advised that there were some constitutional issues with
renewal under the constitution, and agreed that once the membership
platform was updated that Linux Australia should then invite people to
become members who hadn’t been members previously, and request members
to reaffirm their membership, and roll over from there.
Mr STILL suggested this action be delegated to a Subcommittee.
Ms BENJAMIN thanked Mr STILL for volunteering this action.
Mr HESKETH encouraged members to become involved, and advised Council
would enable them.
Mr MARCO OSTINI noted that people do wish to be associated with Linux
Australia, and that there would be more obvious signs if people did not
want to be associated with the organisation.
MOTION by Mr CHRISTOPHER NEUGEBAUER that the Membership thanks the
outgoing Council Members, being
*
Mr Hugh Blemings
*
Mr François Marier
*
Ms Kathy Reid
SECONDED by Ms Donna Benjamin
The motion was carried unanimously.
Mr HESKETH closed the meeting at 1901hrs.
END MINUTES
Record of attendance
Council in attendance
*
Mr Joshua Hesketh
*
Mr Hugh Blemings
*
Mr François Marier
*
Ms Kathy Reid
*
Mr Christopher Neugebauer
Apologies received by the Secretary
*
Ms Sae Ra Germaine
*
Mr Josh Stewart
Linux Australia members in attendance
Mr Paul Foxworthy
Mr Michael Cordover
Mr Mark Ellem
Mr Craige McWhirter
Mr Jonathan Oxer
Mr Daniel Bryan
Ms Bianca Gibson
Mr Matthew Cengia
Mr Mike Abrahall
Mr Julian DeMarchi
Mr Paul Dwerryhouse
Mr James Iseppi
Ms Donna Benjamin
Mr Andrew Bartlett
Mr Michael ‘LT’ Ellery
Mr Nick Bannon
Mr Peter Chubb
Mr Simon Lyall
Mr Andrew Cowie
Mr Brendan O’Dea
Mr Marco Ostini
Mr Tony Breeds
Mr Matthew Franklin
Ms Lana Brindley
Mr Russell Stuart
Mr Richard Jones
Mr John Dalton
Mr Michael Davies
Mr Matthew Oliver
Mr David Tulloh
Mr Julian Goodwin
Mr Neill Cox
Mr Anthony ‘AJ’ Towns
Mr Paul Del Fante
Mr Samuel Bishop
Mr Aaron Theodore
Mr Anibal Monsalve Salazar
Mr David Bell
Mr Paul Wayper
Mr Eyal Lebedinsky
Mr Steve Walsh
Mr Brian May
Mr Clinton Roy
Mr Ryan Stuart
Mr Jan Schmidt
Mr Jeremy Visser
Ms Katie McLaughlin
Mr Michael Still
Mr Tomas Miljenovic
Mr Simon Pamment
Mr Tim Serong
Mr Peter Lawler
Mr Brett James
Mr Jonathan Woithe
Ms Lin Nah
Mr Steve Ellis
Observers (those participants of the meeting who were not at the
time Members, but whom may have subsequently applied for, and been
granted membership)
Mr Gordon Condon
Mr Thomas Sprinkmeier
Mr Jose Rios
Ms Stephanie Huot
Mr Jaco (Surname not supplied)
Ms Alexandra Settle
Mr Darren Chon
Mr Anton ‘Red’ Steel
Ms Anne Jessel
Mr Jared Ring
Mr Kelven Wauchope
Ms Audrey Pulo
Ms Anita Kuno
Ms Sarah Allard
Mr Kevin Tran
Mr Jim Whittaker
--
Sae Ra Germaine
Secretary
Linux Australia
secretary at linux.org.au
http://linux.org.au
Linux Australia Inc
GPO Box 4788
Sydney NSW 2001
Australia
ABN 56 987 117 479
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